[00:00:01]
>> GOOD EVENING. WELCOME TO THIS SPECIAL STUDY SESSION OF THE FERNDALE SCHOOL BOARD.
[1. CONVENE]
WE NOW HAVE QUORUM, AND WE ARE GOING TO START OUR MEETING.IF EVERYONE WILL PLEASE JOIN ME A SALUTE TO THE FLAG.
WE, THE FERNDALE SCHOOL DISTRICT, ACKNOWLEDGE THAT WE ARE RESIDING ON THE TRADITIONAL ANCESTRAL AND UNSEATED TERRITORIES OF THE LUMMI PEOPLE.
THE LUMMI PEOPLE ARE THE ORIGINAL INHABITANTS OF WASHINGTON'S NORTHERNMOST COAST AND SOUTHERN BRITISH COLUMBIA.
THEY LIVED IN VILLAGES THROUGHOUT THIS TERRITORY AND CONTINUE TO HAVE AN ONGOING RELATIONSHIP WITH THESE AREAS.
SINCE TIME IN MEMORIAL, THEY HAVE CELEBRATED LIFE ON THEIR WATERWAYS AND ON THE TRADITIONAL ANCESTRAL AND UNSEATED LANDS OF THEIR PEOPLE TO PERPETRATE THEIR WAY OF LIFE.
WE HONOR THEIR ANCESTORS AS WE ACKNOWLEDGE THE PAST PRESENT AND FUTURE LUMMI PEOPLE AS THE ORIGINAL INHABITANTS OF THIS LAND.
FIRST ITEM OF BUSINESS WE HAVE TONIGHT IS A TUTORIAL ON PARENTSQUARE.
[2. MATTERS FOR BOARD DISCUSSION]
FOR THAT, I'LL TURN THINGS OVER TO SELINA.>> EVELYN AND I ARE TAG TEAMING US, TO KEEP IT SIMPLE AND SHORT FOR THE SAKE OF YOUR TIME.
IF YOU EVER WANT TO COME IN, INDIVIDUALLY, WE'D BE HAPPY TO MEET WITH YOU ALSO.
>> CAN I SHARE A LITTLE SOMETHING? SINCE WE DO NOT HAVE NOW, I CAN'T REMEMBER WHAT S MORE.
NOW THE NEWSLETTERS ARE COMING THROUGH PARENT SCORE.
WHAT WE'RE REALIZING IS IT'S NOT JUST INTUITIVE IF YOU MAY NOT BE GETTING THE NEWSLETTER IN ITS ENTIRETY.
WE THOUGHT WE WOULD DO A TUTORIAL JUST SO IF YOU'RE HAVING A HARD TIME ACCESSING NEWSLETTERS OR THE MESSAGES THAT GO OUT TO ALL THE FAMILIES, WE WANT YOU TO MAKE SURE THAT YOU'RE NOT HAVING ACCESS TO EVERYTHING THAT'S AVAILABLE TO YOU.
THAT MAKE SENSE? BECAUSE EVERY WEEK, I'M SEEING THE NEWSLETTER OUT, BUT IF YOU OPEN ON YOUR PHONE, IT DOESN'T SHOW UP.
ANYWAY, WE JUST WANT TO MAKE SURE YOU KNOW HOW TO USE IT SO EVERYTHING THAT YOU CAN ACCESS, YOU ARE ABLE TO.
>> IT WAS PARTIALLY MY FAULT BECAUSE I ASKED HIM LAST TIME WE WERE MEETING.
I'M NOT GETTING THESE QUITE RIGHT.
THEY HELPED ME DOWNLOAD PARENTSQUARE ONTO MY PHONE, THE APP AND IT ACTUALLY WORKS PRETTY NICE.
>> NICE JOB. YOU'RE HELPING US KNOW HOW TO HELP TONIGHT.
>> WE ARE WAITING TO GET CONNECTED, BUT EVELYN CAN GO AHEAD.
>> I THINK THE FIRST THING THAT IS GOING TO BE REALLY HELPFUL IS KNOWING HOW TO UPDATE YOUR NOTIFICATION SETTINGS.
IF YOU ARE ABLE TO LOG IN ON THE APP ON YOUR PHONE, YOU CAN ALSO USE YOUR LAPTOP DEVICE TO GET INTO PARENTSQUARE AND WE CAN GET RIGHT INTO THE [INAUDIBLE].
WE KNOW WHEN YOU ARE ALL LOGGED IN?
>> DO YOU NEED A LINK TO A PARENTSQUARE? PERFECT. IT MIGHT LOOK A LITTLE BIT DIFFERENT.
I'M GOING TO BE DRIVING FROM A DESKTOP VIEW, AND SO WHEN NINE GIVE INSTRUCTIONS THAT MIGHT APPEAR SLIGHTLY DIFFERENT ON YOUR MOBILE IF YOU'RE GOING THROUGH THE APP.
WHETHER YOU USE IT ON YOUR PHONE OR YOUR LAPTOP DEVICE, YOU CAN STILL USE IT.
BUT ADJUSTING THE SETTINGS, CLICKING TO THAT CERTAIN SPOT MIGHT APPEAR DIFFERENT IF YOU'RE ON ONE DEVICE VERSUS ANOTHER.
I'M GOING TO MOVE THIS VIEW SO I CAN SEE.
IS EVERYONE IN THEIR PARENTSQUARE DASHBOARD?
[00:05:02]
NOT IN. YOU'LL BE FINE.IT'LL JUST LOOK A LITTLE DIFFERENT.
>> WHEN YOU FIRST LOG IN, ACTUALLY, THE VIEW THAT'S ON THE SCREEN RIGHT NOW IS THAT ADMIN VIEW.
WE ARE SEEING ALL THE DATA ON HOW MANY FAMILIES THAT WE'RE ABLE TO CONTACT, HOW MANY POSTS ARE GOING OUT TO EACH SCHOOL.
YOUR VIEW IS GOING TO BE SLIGHTLY DIFFERENT WHEN YOU FIRST LOG IN, YOU MIGHT HAVE YOUR FEED AUTOMATICALLY SHOWING UP ALL THE THINGS THAT HAVE BEEN SENT TO YOU.
BUT RIGHT NOW, WHAT I WANT YOU TO LOOK FOR IS WHERE YOUR NAME SHOWS UP IN THE TOP RIGHT CORNER, AND WE'RE GOING TO GO TO MANAGE ACCOUNT.
IF YOU'RE ON YOUR PHONE, YOU'LL HAVE TO TYPE IN YOUR SCHOOL EMAIL ADDRESS.
SOMETIMES IF YOU'RE WORKING ON YOUR MOBILE DEVICE, IT'LL AUTO POPULATE DIFFERENT FIELDS.
WE'LL REMEMBER CACHE AND COOKIES, IT'LL REMEMBER WHAT YOU'VE PUT IN FOR OTHER THINGS.
IT'S POPULATING YOUR PERSONAL, YOU'LL HAVE TO ERASE IT AND PUT IN YOUR DISTRICT EMAIL.
IF IT DOESN'T SHOW UP THAT WAY THE NEXT TIME, IF IT KEEPS POPULATING THE WRONG THING, YOU MIGHT HAVE TO GO INTO YOUR BROWSER SETTINGS AND CLEAR THE CACHE SO THAT IT DOESN'T POPULATE RANDOM THINGS ON THAT.
>> IF IT DOESN'T WORK WHERE YOUR PASSWORD ISN'T WORKING YOU CAN GO THROUGH AND DO FOLLOW THE PROMPTS TO TO RESET YOUR PASSWORD.
>> THAT'S WHY WE'RE DOING THE TUTORIAL.
[00:10:05]
>> THAT WAS NICE. WHEN I WAS A PARENT OF A CHILD IN ANOTHER DISTRICT WHEN I STARTED HERE, I COULD ACCESS HIS ACCOUNT AND THEN SWITCH OVER AND DO MY ADMIN ACCOUNT.
>> THIS IS GOOD. THAT MEANS YOU'VE BEEN GETTING SOMETHING.
>> FOR MESSAGES THAT ARE SENT THROUGH PARENTSQUARE, EVEN IF YOU DON'T HAVE THE PARENTSQUARE ACCOUNT, IT WILL SEND IT TO YOUR EMAIL ADDRESS.
IT WASN'T COMING TO MY EMAIL CORRECTLY.
FIRST, TO GET TO NOTIFICATION SETTINGS FROM YOUR FEED, TOP RIGHT CORNER, YOU'LL WANT TO CLICK ON YOUR NAME AND GO DOWN TO MANAGE ACCOUNT.
ONCE YOU'RE THERE ON THE LEFT SIDE, THERE'S GOING TO BE A FEW PLACES YOU CAN CLICK.
WE'RE GOING TO LOOK FOR NOTIFICATION SETTINGS.
EVERYONE SHOULD HAVE THEIR WORK EMAIL ADDRESS IN HERE AUTOMATICALLY.
IF YOUR PHONE NUMBER IS REGISTERED TO YOUR ACCOUNT, YOU'LL HAVE THE OPTION ADJUSTING THE TEXT MESSAGE SETTINGS.
THEN IF YOU HAVE THE APP, YOU CAN ALSO ADDRESS THOSE SETTINGS AS WELL.
THE BIG DIFFERENCE TO PAY ATTENTION TO IS BETWEEN INSTANT AND DIGEST.
IF YOU'RE ON INSTANT, IF WE SEND A MESSAGE OUT AT ANYTIME 9:00 AM, NOON, YOU WILL RECEIVE THAT NOTIFICATION AS SOON AS WE SEND IT.
IF YOU SELECT DIGEST, YOU'LL RECEIVE ANY MESSAGE THAT WAS SENT TO YOU ON PARENTSQUARE AT THE END OF THE DAY AT ABOUT 6:00 PM.
YOU CAN ADDRESS THAT. YOU CAN TAILOR IT TO EACH ONE OF THOSE.
YOU DON'T HAVE TO HAVE THE SAME SETTING FOR EMAIL, TEXT, AND APP.
IF YOU DON'T WANT TO FILL YOUR INBOX, YOU COULD COMPLETELY TURN OFF EMAIL, BUT THEN TURN ON INSTANT ON TEXT OR APP.
IT'S TOTALLY CUSTOMIZABLE TO HOW YOU PREFER TO BE NOTIFIED OF THE MESSAGES THAT ARE GOING OUT TO YOU.
>> THAT SENT TO YOU. WE'LL GO THROUGH A LITTLE TUTORIAL OF WHAT IT LOOKS LIKE WHEN WE SEND A POST.
IT'S NOT THE SAME AS EMAIL, BUT IT'S SIMILAR TO EMAIL WHERE WE HAVE TO SELECT WHO THE MESSAGE IS GOING TO AND IT ONLY GOES TO THOSE RECIPIENTS.
>> CAN I ASK A QUESTION ON THAT? IF THERE'S A DISTRICT WIDE MESSAGE GOING ON, LIKE AN EMERGENCY ALERT THAT EVERYBODY GETS, THEY WOULD GET IT BECAUSE THEY'RE PART OF THAT GROUP.
>> CORRECT. IN AN EMERGENCY SITUATION, WE WOULD USE A SMART ALERT OR URGENT ALERT THAT WILL OVERRIDE ANY SETTING THAT SOMEONE HAS.
IF SOMEONE HAD THINGS TURNED OFF OR IN DIGEST MODE, IF THERE WAS AN EMERGENCY, WE'D ABLE TO OVERRIDE EVERYONE SETTING TO GET AN EMERGENCY ANNOUNCEMENT OUT.
>> OUR STUDENTS HAVE A SETTING, WHAT'S IT CALLED STUDENT?
[00:15:01]
>> STUDENT SQUARE. THEY ALSO GET ALERTS SO THIS IS ANOTHER WAY FOR PEOPLE TO COMMUNICATE WITH THEM AS WELL.
>> ANY QUESTIONS ON ADJUSTING THE NOTIFICATION SETTINGS? IF YOU ARE ON THE TEXT MESSAGE OR THE APP, IF IT'S ALL GRAY THAT'S BECAUSE YOU DON'T HAVE THE APP DOWNLOADED OR REGISTERED.
IF THE TEXT AREA IS ALL GRAYED OUT, THAT MEANS YOU DON'T HAVE YOUR PHONE NUMBER REGISTERED.
IF YOU WANT TO ADD THAT, I BELIEVE, FOR THE SCHOOL BOARD MEMBERS, WE HAVE YOU MANUALLY ADDED SO YOU SHOULD BE ABLE TO CLICK EDIT ACCOUNT AND UPDATE YOUR INFORMATION DIRECTLY.
FOR OUR PARENTS, IT IS SINKING OVERNIGHT EVERY NIGHT FROM OUR STUDENT INFORMATION SYSTEM, SO THEY WOULD HAVE TO CALL THE SCHOOL TO UPDATE IT FROM THERE.
BUT FOR THIS GROUP, YOU HAVE THE ABILITY TO UPDATE IT WHENEVER YOU WANT.
>> I JUST DID IT AND IT WORKED.
>> PERFECT. YOU CAN ALSO ADD YOUR PROFILE PHOTO SO IF YOU'RE SENDING A MESSAGE TO YOUR LITTLE ICON SHOWS UP INSTEAD OF JUST A BLANK PERSON, IF YOU WANT.
THEN I THINK ANOTHER OVERLOOK SETTING I WANT TO MENTION IS THE OFFICE HOURS.
RIGHT HERE, YOU CAN ENABLE OFFICE HOURS AND THAT WAY IF SOMEONE SENDS YOU A DIRECT MESSAGE IN PARENTSQUARE.
IF THEY SEND IT TO YOU OUTSIDE OF THE OFFICE HOURS, LITTLE MESSAGE WE CAN POP UP AND SAY, YOU'VE SENT A MESSAGE TO SOMEONE OUTSIDE OF THEIR OFFICE HOURS.
THEY'RE NOT GOING TO SEE THIS RIGHT AWAY.
THAT'S JUST ANOTHER CUSTOMIZATION SO THAT YOU CAN CUSTOMIZE WHEN YOU'RE GETTING COMMUNICATIONS FROM PEOPLE.
THAT WAY YOUR PARENTSQUARE APP ISN'T BUZZING AT 2:00 AM WHEN PEOPLE ARE MESSAGING YOU WITH A QUESTION.
>> THIS IS A REALLY GOOD FEATURE FOR TEACHERS, SPECIFICALLY SECONDARY WHO MIGHT HAVE STUDENTS THAT ARE STAYING UP LATE DOING HOMEWORK AND HAVE QUESTIONS AND SO IT'S NICE FEATURE.
>> THE QUESTION WAS IF THE SOUND IS THE SAME AS ALL YOUR OTHER ALERTS, I IMAGINE YOU WOULD BE ABLE TO EDIT THAT IN YOUR PHONE SETTINGS.
>> I THINK EVERY DEVICE WILL BE A LITTLE BIT DIFFERENT OF HOW TO FIND YOUR DEVICE SETTINGS TO CHANGE THE AUDIO NOTIFICATION.
>> WHAT ABOUT ON THE COMPUTER? BECAUSE I ALWAYS GET A LITTLE PING EVERY TIME I GET A NEW MAIL.
>> IT'LL COME IN JUST AS A REGULAR EMAIL.
>> DO WE WANT TO DO A LITTLE POST?
>> PEGGY, MICROPHONE, PLEASE. NO PROBLEM.
>> I'M LOOKING FURTHER DOWN AND IT SAYS GROUPS ACTIVITY AS GROUPS, AND I'M LOOKING AT THIS AND SAYS SCHOOL BOARD, AND THEN IT SAYS FSD BOARD OF DIRECTORS. WHAT'S THE DIFFERENCE?
>> THE DIFFERENCE IS ONE WAS CREATED AND WE STARTED CREATING THE GROUP AND WE NEVER COMPLETED IT SO THERE'S ONE MEMBER IN THERE.
THE WAY GROUPS WORKS IS WE'RE ABLE TO THEN SELECT THE GROUP AS A RECIPIENT.
FOR EXAMPLE, WHEN WE DO FSD, SCHOOL BOARD DIRECTORS, THE MESSAGE THAT WE ARE SENDING GOES TO ONLY YOU, VERSUS WE HAVE THE OPTION TO SEND BY BUILDING OR BY GRADES OR DISTRICT WIDE.
>> ALL OF THAT MESSAGING IS STILL WITHIN PARENTSQUARE?
>> NO MATTER WHO YOU'RE SENDING IT TO?
>> WHICH FROM A PUBLIC RECORDS IS MUCH EASIER TO TRACK FOR THE TEAM BECAUSE THEN THEY CAN JUST GO ON AND FIND THOSE.
>> YES. THANK YOU FOR THAT. THIS DEFINITELY HELPS STAFF WHO DON'T HAVE A DISTRICT CELL PHONE.
THEY CAN USE THE DIRECT MESSAGING, THEY CAN USE THE PARENTSQUARE ITSELF TO BE ABLE TO COMMUNICATE WITHOUT USING THEIR PERSONAL TEXTING OR MESSAGING APPS.
>> ANOTHER EXAMPLE, IT'S NOT JUST SCHOOLS TRANSPORTATION.
IF THERE'S A SITUATION A BUS IS GOING TO BE LATE, TRANSPORTATION CAN SEND A DIRECT MESSAGE OUT TO THE FAMILIES AFFECTED BY THAT ONE BUS.
IT JUST REALLY OPENS UP OUR ABILITY TO COMMUNICATE WITH FAMILIES.
I THINK ANOTHER THING THAT'S IMPORTANT TO NOTE, GIVEN THAT, I'M GOING TO MAKE THE ASSUMPTION, WE ALL HAVE IT SET TO COME TO US IN ENGLISH A FAMILY WHO SPEAKS ANOTHER LANGUAGE OTHER THAN ENGLISH CAN SET IT, SO THE MESSAGES TRANSLATE TO THEM IN THEIR HOME LANGUAGE.
[00:20:06]
>> I LOVE TALKING ABOUT PARENTSQUARE. [LAUGHTER]
>> AM I UNDERSTANDING CORRECTLY? THE INFORMATION IS WITHIN THE SYSTEM SO THAT IF BUS 24 OR WHATEVER IS GOING TO BE LATE, THAT BUS DRIVER CAN TALK TO THE DISTRICT AND THEY BOOM HIT AND THAT GROUP OR WHATEVER AND IT KNOWS WHAT PARENTS TO NOTIFY?
>> YES. THOSE ARE SOME OF THE GROUPS THAT WE HAVE CREATED AND THAT WE CREATE AT THE BEGINNING OF THE YEAR IS BY BUS ROUTE.
WHAT TYPICALLY HAPPENS IS THE BUS WILL LET DISPATCH KNOW THERE'S AN ACCIDENT THAT'S CAUSING BACKUP, MIGHT PUT THEM BEHIND 10 MINUTES.
DISPATCH HAS ACCESS TO THEIR DEPARTMENT AND CAN SEND TO THOSE GROUPS AND NOTIFY WHATEVER THE ROUTE IS. IT'S SO NEAT.
>> IS THE PERSON WHO'S ALWAYS GIVING THOSE MESSAGES THE SAME, IS IT YOU OR WOULD IT BE LIKE LUANNE WOULD GIVE THE MESSAGE TO HER DEPARTMENT, THAT THING?
>> YES. WE'RE ABLE TO CUSTOMIZE PERMISSIONS BASED ON THEIR ROLE.
FOR EXAMPLE, A SCHOOL PRINCIPAL HAS ADMIN ACCESS TO SEND TO THE ENTIRE BUILDING, WHETHER IT'S ALL STAFF, ALL FAMILIES, SAME WITH TRANSPORTATION SO IT'S NICE THAT IT'S CUSTOMIZABLE.
LUANNE DOES HAVE ACCESS DISTRICT WIDE BECAUSE OF THE ROLE THAT SHE'S IN VERSUS A SCHOOL BUILDING PRINCIPAL, THAT DOESN'T NECESSARILY NEED DISTRICT ACCESS.
>> ONE OTHER NOTE ABOUT THE AUTO TRANSLATE IS A TEACHER AND A PARENT COULD BE DIRECT MESSAGING EACH OTHER IN DIFFERENT LANGUAGES AND THE APP WILL AUTOMATICALLY TRANSLATE IT INTO THE READER'S LANGUAGE.
IT REALLY CAN BE AMAZING FOR FAMILY ENGAGEMENT IN THAT.
>> HOW MANY LANGUAGES DOES IT GIVE ACCESS TO?
>> PARENTSQUARE OFFERS A LOT MORE LANGUAGES THAN WE EVEN HAVE IN THE DISTRICT.
WE HAVEN'T RUN ACROSS A SITUATION WHERE THEY DON'T HAVE A LANGUAGE THAT ARE FAMILIES.
>> THINK ABOUT THAT IN TERMS OF WHEN WE HAD A SCHOOL EMERGENCY LAST YEAR.
SELINA WAS IN MY OFFICE AS WE'RE MAKING DECISIONS, SHE'S PUSHING OUT THE INFORMATION TO FAMILIES AT FERNDALE HIGH SCHOOL.
THOSE FAMILIES AND STUDENTS WHO HAVE IT ARE GETTING REAL TIME IN THEIR HOME LANGUAGE SO IMAGINE THE ACCESSIBILITY OF THAT.
>> I KNOW SOMETIMES WITH TECHNOLOGY AND TRANSLATE, SOMETIMES IT DOESN'T TRANSLATE AS WELL.
HAVE WE GOTTEN FEEDBACK AS FAR AS HOW ACCURATE OR?
>> I CAN THINK OF MAYBE ONE OR TWO TIMES AND ONE OF THEM WAS IN PUNJABI, AND IT'S JUST SO TRICKY.
>> WELL, AND IF WE WERE TRYING TO DO IT MANUALLY, I'M SURE IT WOULD BE MORE THAN ONE OR TWO TIMES. [LAUGHTER]
>> I THINK THAT'S SOMETHING THAT I'VE HEARD WHENEVER, I WISH I REMEMBER HER NAME, ONE OF OUR MLL SPECIALIST COACHES TEACHERS ABOUT THAT OF USING REALLY PLAIN LANGUAGE SO THAT IT TRANSLATES WELL WHEN THE TEACHERS ARE USING THE APP TO TRY NOT TO USE COIN PHRASES THAT REALLY ARE ONLY SPECIAL TO ENGLISH THAT WILL MEAN SOMETHING COMPLETELY DIFFERENT WHEN IT AUTO TRANSLATES.
>> AVOIDING IDIOMS AND THINGS?
>> WELL, PARTICULARLY DURING A STRESSFUL SITUATION LIKE A EMERGENCY OR SOMETHING TO GET IT IN YOUR OWN LANGUAGE THAT MUCH BETTER AND TO GET IT THAT QUICKLY, SOUNDS AWESOME.
>> ANOTHER NEAT THING ABOUT WHEN THERE'S AN EMERGENCY, THERE'S ALSO ON OUR END, AN OPTION TO PAUSE ANY PRE-SCHEDULED MESSAGES THAT MAY HAVE BEEN OUT AND COULD POSSIBLY BE INSENSITIVE GIVEN THE TIMING SO THAT'S ALSO A REALLY NEAT FEATURE TO JUST OVERRIDE ANYTHING.
>> NO. I JUST RAN ACROSS THIS HEADING THAT SAYS VOLUNTEER HOURS.
WHAT ARE THE VOLUNTEER HOURS FOR?
>> IT'S AN OPTION? YES. PARENTSQUARE HAS SO MANY DIFFERENT FEATURES THAT'S ONE OF THEM WHERE YOU CAN REQUEST THROUGH THE POST FOR PEOPLE TO SIGN UP FOR WHATEVER IT MAY BE, VOLUNTEERING IN A CLASSROOM AND PEOPLE CAN DO THAT IN PARENTSQUARE.
WE'RE NOT HAVING TO CREATE A FORM OVER HERE AND PROVIDE THE LINK HERE, JUST SO MANY INTERNAL FEATURES ALREADY.
[00:25:01]
WE HAVE USED IT FOR SIGNING UP FOR STUDENT CONFERENCES ALL WITHIN PARENTSQUARE.I GUESS WHAT ARE SOME OTHER OPTIONS?
>> THEN EVEN OUTSIDE OF THE VOLUNTEERING, PARENTS WOULD BE ABLE TO ALSO IF THEY RSVP OR VOLUNTEER FOR SOMETHING.
THEY CAN DO A DROP DOWN TO SAY HOW MANY OTHER ADULTS AND CHILDREN THEY'RE BRINGING WITH THEM SO THAT INSTEAD OF JUST THE ONE USER INTERFACING WITH THAT POST, THEY CAN CUSTOMIZE IT TO A REAL NUMBER OF PEOPLE THAT ARE COMING.
ANOTHER ADD ON THAT I LIKE IS THE, WHY CAN'T I THINK OF IT ALL OF A SUDDEN? THE ASK FOR ITEMS. IN MY ROLE, I WOULDN'T NEED TO USE THIS, BUT I JUST THINK ABOUT FOR TEACHERS THAT'S SO NICE THAT THEY COULD HAVE A SENATE BLISS I NEED I DON'T KNOW IF THERE'S A SPECIAL ART PROJECT, THEY NEED POPSICLE STICKS AND CRAYONS AND A FEW THINGS PEOPLE WOULD BE ABLE TO VOLUNTEER AND EVERYONE IN REAL TIME CAN SEE WHAT ITEMS HAVE BEEN FULFILLED AND THINGS LIKE THAT.
I DON'T KNOW HOW OFTEN THOSE FEATURES IN PARENTSQUARE ARE USED, BUT THEY'RE THERE WHEN IT COMES UP.
>> WITH THAT, DO TEACHERS HAVE ACCESS TO THEIR CLASSROOM? PARENTS JUST WITH A SINGLE?
>> PARENTSQUARE PULLS DIRECTLY FROM OUR STUDENT INFORMATION SYSTEM CUMULATIVE NOW, AND SO IT IS BY CLASS ROSTER SO THE TEACHER GETS ATTACHED TO IT.
EVELYN MENTIONED IT SINKS OVERNIGHT EVERY SINGLE NIGHT AND SO ANYTIME THERE'S A NEW FAMILY THAT ENTERS OUR SCHOOL DISTRICT, THE NEXT DAY, THEY'RE RECEIVING MESSAGES FROM US, WHETHER THEY'RE SIGNED UP IN THE APP OR NOT.
NANCY, I LOVE THAT YOU'RE SMILING.
I HOPE YOU MEANS YOUR LOVING PARENTS, SQUARE.
>> I'M HOPING THAT YOU CAN MAKE SURE THAT I LEARN HOW TO USE ON MY OWN TIME NOT EVERYBODY'S. THANK YOU.
>> ON THE SCREEN HERE IS WHAT YOU'LL SEE I GUESS, AN ADMIN ROLE ON OUR END SO WE'LL PRACTICE SENDING YOU A POST.
BECAUSE OF OUR ROLES, WE HAVE PERMISSIONS TO SEND TO ANY DEPARTMENT, ANY DISTRICT, ANY BUILDING, OR DISTRICT WIDE, AND WE ALSO HAVE PERMISSIONS TO POST AS A BUILDING DEPARTMENT, WHATEVER IT MAY BE.
>> SELINA WILL OFTEN POST ON MY BEHALF.
>> HERE WE'RE GOING TO SEND IT TO CHRIS, IT'S FSD.
HERE AND SO THAT'S MY RECIPIENT.
I AM GOING TO SEND IT TO YOU AS DEPARTMENT OF TECHNOLOGY.
WE CAN PLAY WITH THE DIFFERENT OPTIONS.
THERE'S ALSO A CALENDAR ADD ON AND RSVP.
YOU CAN ATTACH FILES, YOU CAN INSERT PHOTOS WITHIN.
THEN I TYPICALLY DEPENDING ON THE MESSAGE, IF I'M SENDING SOMETHING, ON PARENTS IT'S USUALLY BECAUSE IT'S IMPORTANT AND WE WANT ALL OF OUR FAMILIES TO BE NOTIFIED OF SOMETHING.
I TYPICALLY OVERRIDE AND I WILL SEND INSTANTLY AND I CAN HIT POST NOW, BUT WE ALSO HAVE THE OPTION TO SCHEDULE, WHICH WE ALSO USE THAT OFTEN WHERE WE KNOW WE WANT A MESSAGE TO GO OUT AND WE KNOW THERE'S ALREADY ONE GOING OUT THIS EVENING, SO LET'S SCHEDULE IT FOR TWO EVENINGS FROM NOW.
WE'LL USE THAT FOR THAT AND THEN I'M GOING TO HIT POST AND WE'RE GOING TO-
I JUST WANTED TO POINT OUT WHO SHOULD SEE THIS BOX.
IF WE WERE SENDING TO FERNDALE HIGH SCHOOL, WE COULD REALLY DRILL DOWN WHO IT'S GOING TO.
IF WE WANT IT LITERALLY EVERYBODY WE WOULD CHECK EVERY BOX.
IF WE JUST WANTED TO GO TO FERNDALE HIGH SCHOOL STAFF, WE WOULD JUST KEEP THE STAFF BOX, OR SOMETIMES THERE IS A CASE WHERE WE SEND A MESSAGE OUT TO FAMILIES AND WE DON'T NECESSARILY NEED TO SEND IT TO STAFF, SO WE MIGHT SEND A MESSAGE TO FAMILIES.
>> A LOT OF THE TIMES, THERE'S JUST SO MANY DIFFERENT WAYS TO CUSTOMIZE IT BASED OFF THE MESSAGE.
I JUST WANTED TO POINT THAT OUT.
I'LL SHOW YOU. I'M GOING TO CLICK ON FERNDALE HIGH SCHOOL AND ON THE RIGHT, YOU'LL SEE THE COUNT GO UP HERE FOR RECIPIENTS.
[00:30:05]
THAT BOX ON THE SIDE IS A VERY GOOD INDICATOR AND REMINDER BEFORE WE HIT POST THAT IF THE NUMBER DOESN'T MATCH, BUT WE THINK IT'S GOING TO, WE MIGHT PROBABLY HAVE THE TWO BOX, NEED SOME EDITING.[LAUGHTER] ONE OTHER NOTE I JUST WANTED TO SHARE, SAY YOU HADN'T MADE YOUR ACCOUNT IN PARENT SQUARE, YOU WOULD STILL RECEIVE THE COMMUNICATIONS.
IF WE HAD YOUR PHONE NUMBER AND EMAIL, IT WOULD NOTIFY YOU OF THE MESSAGE.
BUT ALL OF THOSE ADD ON FEATURES TO VOLUNTEER OR SVP, OR FOR THE ASK ITEMS FEATURE.
IF OUR FAMILIES DON'T HAVE THE ACCOUNT, THEY WOULDN'T BE ABLE TO INTERACT WITH THOSE ITEMS. THEY'D ONLY BE ABLE TO JUST READ THE MESSAGE IN THEIR INBOX.
SO THAT'S WHY IT'S IMPORTANT TO ENCOURAGE FAMILIES TO SIGN INTO THE ACCOUNT SO THAT IF THEIR TEACHER IS USING AN ADD ON, THEY CAN ACTUALLY INTERACT WITH IT.
ON OUR END, WE HAVE ACCESS TO ALL OF THE ANALYTICS, AND SO WE'RE ABLE TO SEE DOWN TO THE PERSON, WHETHER THEY OPENED IT, WHETHER THEY CLICKED ON A LINK THAT WAS IN THE MESSAGE, IF IT BOUNCED BACK.
I'LL SHOW YOU WHAT MY HOME DASHBOARD LOOKS LIKE REAL QUICK, AND SO 99% OF OUR FAMILIES ARE CONTACTABLE.
IT LOOKS LIKE 25 EITHER HAVE INFORMATION THAT IS NOT ACCURATE OR OUR MISSING INFORMATION THAT'S ARE IN FIELD.
I WAS LOOKING A LOT OF OUR ELEMENTARY SCHOOLS ARE AT 100%.
I THINK THAT'S PRETTY ACCURATE.
>> IT'S ABOUT WHAT WE HAD TARGETED, AT THE END OF LAST YEAR.
>> IF THEY'RE FULL TIME STATUS, IT JUST SHOWS IF THEY'RE REGISTERED SO THEY'RE GETTING COMMUNICATIONS FOR THE SCHOOL THAT THEY'RE REGISTERED AT.
>> IT MAY NOT BE IN PERSON STUDENTS.
IF THEY'RE RUNNING START OR IF THEY'RE HOME SCHOOLED, BUT THEY'RE CONNECTED SOMEHOW BECAUSE MAYBE THEY PLAY VOLLEYBALL, SO THEY'RE REGISTERED, BUT THEY'RE NOT COUNTED IN OUR FTE.
THAT NUMBER DOESN'T NECESSARILY EQUATE TO OUR FTE.
>> I JUST ASKED LINA TO SCROLL DOWN A LITTLE BIT, SO YOU CAN SEE JUST SOME MORE OF THE STATISTICS WE HAVE SO FAR IN THE SCHOOL YEAR.
WE'RE ONLY A FEW WEEKS IN, AND IT'S REALLY GREAT TO SEE A LOT OF SCHOOLS ARE SENDING A LOT OF POSTS.
THIS WON'T REPLACE EMAILING. NO.
>> NO. WE WOULD STILL DO E MAIL, BUT WHAT HAPPENED WAS WE GOT RID OF SMR AND WE'RE JUST PUTTING EVERYTHING THROUGH PARENT SQUARE.
BUT I WANT YOU TO KNOW HOW TO GET THAT INFORMATION GIVEN THAT THAT'S OUR MAIN FORM OF MASS COMMUNICATION OR GROUP COMMUNICATION FOR SOME OF THOSE LINKS.
>> IS THERE A WAY WITH IT TRYING TO FIND THE BALANCE BETWEEN OVERLOAD AND SEEN? BUT I KNOW THAT DIFFERENT SCHOOLS PRINCIPALS WILL SEND OUT NEWSLETTERS, DIFFERENT THINGS.
IT'D BE NICE TO SOMETIMES SEE WHAT IS BEING SENT OUT.
BUT I'M THINKING, IF I'M GETTING NEWSLETTERS FROM EVERY SCHOOL, AND IS THERE SOME WAY TO GET A SMATTERING OF THAT TO SEE WHAT'S GOING ON OR JUST TO BE ABLE TO GO, I'M WONDERING WHAT THEY'RE SENDING OUT AND JUST GO LOOK WHEN I'VE GOT THAT CURIOSITY MOMENT AND SOME TIME TO DO THAT.
>> I THINK WE CAN FORWARD THOSE ON TO YOU.
IS THAT WHAT YOU'RE HOPING OR TO BE ADDED AS A RECIPIENT ORIGINALLY?
>> WELL, I'M THINKING IF WE'RE ON THERE AS A RECIPIENT, SOMETIMES TWO MATCHES IS, IT'S LIKE, I CAN'T DEAL WITH THIS AND YOU DON'T LOOK AT IT, BUT IT'S NICE TO JUST EVERY SO OFTEN GET A FEEL FOR WHAT'S BEING SENT OUT TO THE PARENTS.
JUST SO WE'RE MORE IF SOMEBODY IS SAYING, WELL, HEY, HOW DO THE PRINCIPALS COMMUNICATE WITH THEIR STUDENTS OR THE FAMILIES AND WHAT HAVE.
THIS HAS BEEN GREAT JUST TO HEAR HOW FAMILIES ARE BEING COMMUNICATED WITH AND PARTICULARLY IN THEIR OWN LANGUAGES AND SUCH THAT WAY.
BUT IT'D BE NICE EVERY SO OFTEN JUST TO SEE AN EXAMPLE.
I DON'T KNOW IF WE INCLUDE THAT.
RANDOMLY IN THE SUPERINTENDENT'S UPDATE OR HOW MIGHT BE THE BEST WAY.
[00:35:01]
BECAUSE I SAID, TOO MUCH AND I JUST LIKE, I GIVE UP, I CAN'T WITH IT ALL.>> THE WHEELS ARE TURNING IN MY HEAD.
I THINK I HAVE A SOLUTION, BUT I'LL HAVE TO THINK IF IT'LL WORK TECHNICALLY, BUT I THINK I HAVE AN IDEA.
>> THEN I HAVE ANOTHER ONE, SO WE'LL COMMUNICATE.
>> DO YOU RECOVER WE HAD PLANNED.
>> WHAT I WOULD JUST ENCOURAGE YOU TO DO, YOU ALL COME TO THE DISTRICT OFFICE FROM TIME TO TIME.
IF YOU EVER WANT TO PIGGYBACK ON ONE OF YOUR VISITS TO EITHER AGENDA PLANNING OR THE AUDIT COMMITTEE OR COMING IN TO TALK TO HOLLY ABOUT FINANCE OR WHATEVER, JUST LET US KNOW AND WE CAN EASILY SCHEDULE MORE TIME WITH EVELYN AND SELINA JUST TO HAVE A ONE ON ONE, TWO.
>> THOMAS, THIS WAS NOT SPONSORED BY PARENTSQUARE. WE JUST LOVE THEM.
>> WELL, I DO APPRECIATE IT BECAUSE WE CONTINUE TO ASK HOW DO WE STREAMLINE SO WE'RE NOT WORKING WITH SO MANY VENDORS.
HERE'S AN EXAMPLE OF AT THE END OF THIS YEAR, OUR CONTRACT IS UP AROUND OUR WEBSITE. IS THAT RIGHT? MY TAPE? THEY OFFER THE ABILITY TO HELP US WITH OUR WEBSITE.
DOES IT MAKE SENSE THAT WE JUST WORK WITH ONE VENDOR.
THIS TEAM RIGHT HERE IS CONSTANTLY ASKING AND WONDERING HOW DO WE STREAMLINE, SO WE DON'T HAVE SO MANY VENDORS THAT WE WORK THROUGH, AND WE WORK THROUGH ONE AND FROM WHAT I UNDERSTAND, PARENTSQUARE IS VERY RESPONSIVE.
IF THEY HAVE A QUESTION AND THEY'RE SAYING THIS ISN'T WORKING, THEY'VE EASILY BEEN ABLE TO CONTACT PARENTSQUARE AND THEIR TURNAROUND HAS BEEN REALLY GREAT.
>> YES. NOT ONLY DO WE LOVE THE TOOL, BUT THEIR CUSTOMER SERVICE IS AMAZING.
THEY ARE ALSO ALWAYS OPEN TO FEEDBACK.
ONE, IT'S NIT PICKY, WHERE IN THE NEWSLETTERS, WHEN WE'RE CREATING NEWSLETTERS, IT DOESN'T LET US USE CUSTOM COLOR CODES TO MATCH OURS, UNLESS IT'S IN THE VERY HIGH TOP SETTINGS.
WHEN I WAS CREATING TEMPLATES FOR OUR SCHOOLS AND WANTING TO CREATE THEM BASED ON THEIR SCHOOL COLORS, I HAD TO PICK FROM A SMALL BATCH OF ALREADY PRE SELECTED COLORS.
I WENT AND ASKED THEM, I SAID, HEY, IS THIS NOT AN OPTION? THEY SAID, NO, BUT IF YOU EMAIL US, ASKING FOR THAT, WE'LL MAKE SURE OUR TEAM GETS THE REQUEST.
THERE'S BEEN MANY INSTANCES WHERE THAT HAS BEEN THE CASE AND THEY WILL START ADDING FEATURES THAT THEIR CLIENTS ARE REQUESTING.
>> WHEN YOU'RE TALKING ABOUT THIS COMPANY HELPING WITH THE WEBSITE, I MEAN, ARE YOU ALREADY IN THE PROCESS OF CHANGING SOME THINGS OVER BY WORKING WITH THEM, OR I MEAN, ARE THEY GOING TO COME IN AND JUST CLEAN UP THE WEBSITE ARRANGEMENTS?
>> IT WILL BE A MATTER OF CHANGING THE ENTIRE HOST.
IT'S SEVERAL MONTHS OF PROCESS.
>> I WAS GOING TO ASK, DO YOU KNOW OF ANY OTHER SCHOOL DISTRICT THAT ACTUALLY HAS USED THEIR SERVICES, SO WE CAN GO AND LOOK AT THEIR WEBSITES AND SEE WHAT THEY LOOK LIKE.
>> I THINK A THIRD OF THEIR DISTRICTS ARE NOW ON THEIR SMART SITES FOR THEIR WEBSITES NOW.
>> OAK HARBOR. THANKS. I KNOW BECAUSE I'VE LOOKED AT SOME OTHER SCHOOL DISTRICTS WEBSITES.
SOME OF THEM ARE NICE AND CLEAN AND EASY TO NAVIGATE, SOME OF THEM ARE JUST A RAT MAZE.
PERIODICALLY WHEN I DO A SEARCH FOR SOMETHING ON OUR WEBSITE, I PULL UP SOMETHING FROM FOREVER AGO.
I WAS SHARING WITH YOU, THE STUFF THAT I HAD FOUND THAT WAS OUTDATED.
>> DO THEY DO BOARD DOCS? [LAUGHTER]
>> GIVE THEM THE FEEDBACK. IT WILL BE INTERESTING.
I WONDER IF THEY'LL BE AT WASDA.
THEY MIGHT BE ONE OF THE VENDORS THERE.
IF THEY ARE, WE SHOULD LOOK FOR THEM AND YOU COULD ASK THEM QUESTIONS THERE TOO AND GIVE FEEDBACK FROM A BOARD PERSPECTIVE.
>> HOW LONG DOES THE CONTRACT FOR OUR WEBSITE GO TO?
>> I WANT TO SAY MAYBE THREE YEARS, MAYBE LONGER, BUT THIS IS THE LAST YEAR.
IT'S EITHER END OF THE FISCAL YEAR OR I THINK IT WAS WHENEVER THE INITIAL SIGNING WAS.
>> I DON'T THINK. YOU ARE NOT PART OF SELECTING THAT ONE.
THIS WILL BE SELINA'S AND HER TEAM'S FIRST TIME TO SELECT IT.
ONCE YOU'RE IN THE CONTRACT, YOU HAVE WHAT YOU HAVE, AND SO THEY'VE BEEN WORKING WITH THAT.
NOW WHAT THEIR JOB IS AS A TEAM IS TO DETERMINE WHAT'S THE BEST ONE FOR WHAT THEY'RE TRYING TO ACCOMPLISH.
IT MAY BE THEY SAY, WE'RE STAYING HERE, WE'RE GOING HERE, DOING THIS, BUT THAT'S WHAT THEY'RE CURRENTLY WORKING ON.
>> IT SOUNDS LIKE A MONTHS LONG PROJECT.
>> YEAH. IT'S A LOT OF MONTHS.
>> I HAVE HAD AN INITIAL CONVERSATION WITH THEM, MAYBE IN THE SPRING JUST TO TALK ABOUT WHAT THAT WOULD LOOK LIKE. THAT'S AS FAR AS WE GOT.
IT WAS JUST I HAD THE OPPORTUNITY TO CHAT WITH ONE OF THEM,
[00:40:04]
AND SO WE SET UP A MEETING.BUT AGAIN, WE WILL LIKELY BE EXPLORING ALL OF OUR OPTIONS FIRST BEFORE A FINAL DECISION.
>> THESE ARE ALL THE THINGS THAT A COMMUNICATIONS TEAM DOES, ALL THE LITTLE BEHIND THE SCENES, COMMUNICATION PIECES FROM WEBSITES TO EMAILS TO COMMUNICATION WITH FAMILIES, STUDENTS.
THAT'S JUST A SMALL PART OF WHAT THEY DO.
BUT WE JUST WANT TO MAKE SURE YOU KNEW HOW TO ACCESS THE TOOL AND WHAT WAS BEHIND WHY, HOW, AND I THINK, KEVIN, YOU'RE ASKED TO BE ABLE TO SEE.
I'VE SENT YOU DIFFERENT EMAILS BEFORE.
I'VE GOTTEN A COMMUNICATION FROM A PRINCIPAL AND I'LL SAY HERE'S AN EXAMPLE, SO IT'LL BE INTERESTING TO SEE WHAT THIS TEAM COMES UP WITH.
I CAN CONTINUE FOREVER, BUT ONE MORE FEATURE IS THE DIRECT MESSAGING ALSO HAS THE OPTION FOR GROUP MESSAGING.
FOR EXAMPLE, I WAS WORKING WITH MARTY, OUR LEADERSHIP TEACHER AT THE HIGH SCHOOL, AND HE WAS REQUESTING HELP WITH JUST CREATING GROUPS BECAUSE HE WOULD USE IT OFTEN FOR, LET'S SAY GROUP PROJECTS.
THIS IS A COMMITTEE THAT'S WORKING ON THIS PROJECT FOR THE ENTIRE SEMESTER.
LET'S CREATE THIS GROUP WITHIN PARENTSQUARE SO THAT THEY ARE ABLE TO COMMUNICATE WITH EACH OTHER WITHIN THE APP AND NOT HAVING TO EXCHANGE PHONE NUMBERS IF THEY DON'T WANT TO.
HE CAN BE IN THE GROUP AND MANAGE IT AND MONITOR THEIR USE.
IT PROVIDES ALSO JUST A LAYER OF PROTECTION FOR COMMUNICATING WITH STUDENTS, AND STUDENTS TO STAFF AND FAMILIES, AND SO I CAN KEEP GOING.
>> I'M JUST TRYING TO FIGURE OUT IF SELINA LIKES PARENTSQUARE OR NOT.
>> WELL, THANK YOU BOTH FOR COMING TONIGHT.
>> THAT WILL TAKE US ON TO THE NEXT ITEM ON OUR AGENDA, THE SCHOOL BOARD EVALUATION OR THE SELF EVALUATION.
>> I GUESS MY QUESTION TO THE BOARD WAS, I HAD PLANNED A PROCESS TO LOOK AT OUR SOCIAL CONTRACT, THEN WE WERE GOING TO DETERMINE HOW ARE WE DOING? JUST DO A QUICK ASSESSMENT AS A BOARD HOW YOU FEEL WE'RE DOING WITH THAT? ANYTHING WE NEED TO REVIEW ON THAT.
THEN I WAS GOING TO TAKE YOU THROUGH A PROCESS OF THE EVALUATION.
THEN LOOK AT THE STRATEGIC PLAN, WHICH YOU HAVE A COPY OF NOT ONLY THE OUTSIDE THE STRATEGIC PLAN, BUT I ALSO PROVIDED YOU A COPY OF THE INSIDE OF WHAT STAFFS ARE LOOKING AT, AND THEN USE THAT TO DETERMINE WHAT YOU FELT WERE THE AREAS THAT YOU WANTED TO LEARN MORE ABOUT BASED ON THE NEEDS OF THE BOARD.
I SHARED WITH KEVIN A MOMENT AGO.
MY ONLY CONCERN IS NOT HAVING TWO OF THE BOARD MEMBERS HERE.
DOES THAT MEAN WE HAVE TO REDO IT? SHOULD WE BE WAITING TO DO THIS ACTIVITY UNTIL WE HAVE MORE MEMBERS HERE?
>> WELL, WHEN I DID MY PREPARATION FOR THIS MEETING.
THERE WAS 41 PAGES OF INFORMATION THERE.
I HIGHLIGHTED THE ONES IN WHICH WE DID NOT ALIGN.
I WANTED ALL OF US TO HAVE THE CONVERSATIONS AROUND THE THINKING THAT GOES INTO THE DECISIONS MADE ON THIS AND TO HAVE CONVERSATIONS TO UNDERSTAND EACH OTHER AND COME TO MORE SOLID CONSENSUS WITH THINGS.
I THINK TONIGHT WOULD BE WASTED IF WE DON'T HAVE A FULL.
>> I HAD A PROCESS TO ALLOW SOME PERSONAL REFLECTION.
IF SOMEBODY DIDN'T DO THAT AHEAD OF TIME, WHICH WE COULD EASILY GIVE OUT SOME HOMEWORK PRIOR TO THE TIME WE DO THIS.
THEN SOME CROSSWALKS TO MAKING SURE BECAUSE THERE'S NOTHING MORE FRUSTRATING THAN IF YOU HAVE A BOARD SELF ASSESSMENT THAT YOU'RE NOT CHOOSING GOALS THAT ALIGN WITH THE STRATEGIC PLAN THAT ARE PART OF THE SOCIAL CONTRACT AS WELL.
>> AS THE SUPERINTENDENT, THAT WOULD BE MY RECOMMENDATION, JUST GIVEN THAT THIS IS GOING TO SET THE TONE FOR THE YEAR.
>> I WOULD AGREE BECAUSE WHEN I WAS GOING THROUGH LOOKING THINGS, I THINK NANCY YOU AND I WERE DOING THE SAME THING, I WAS LOOKING.
WHERE ARE THE AREAS WHERE THERE IS SOME DISCREPANCY, AND WHAT ARE OTHER PEOPLE THINKING? IN RETROSPECT, I PROBABLY SHOULD HAVE GIVEN THE BOARD A HEADS UP, AND MAYBE CHRIS, THERE IS A WAY OF KNOWING THIS.
BUT WHEN I DID THE SURVEY BEFORE I SUBMITTED IT,
[00:45:01]
I WENT THROUGH AND I TOOK PICTURES OF EACH PAGE BECAUSE I WAS LIKE, OKAY, WHEN I GET TO LOOK AT THIS, I'M GOING TO GO, WELL, WHAT DID I ANSWER ON THIS ONE, BECAUSE SOMETIMES IT'S LIKE I PUT MOST OF THE TIME, SOME OF THE TIME.IT WAS INTERESTING GOING BACK, AND I PUT MY NUMBERS IN WITH THEM OR WHAT I HAD PUT.
SOMETIMES THERE WERE SOME OF THE ONES THAT TWO OR EVEN THREE OF THE BOARD MEMBERS DON'T KNOW, AND I WAS LIKE, IT WOULD BE INTERESTING TO KNOW WHAT THEY WERE THINKING IN THOSE AREAS, OR AGAIN, WHEN THERE WAS A BIG DISCREPANCY.
BUT I WOULD HAVE TO AGREE. I THINK IF WE'RE SETTING GOALS, IF WE'RE LOOKING AT THIS, WE HAVE JUST BARELY HALF OF THE BOARD HERE OR JUST OVER HALF THE BOARD.
AS MUCH AS I HATE TO KICK THE CAN DOWN THE ROAD.
I THINK WE'RE NOT GOING TO GET THE FULL EFFECT OF THINGS IF WE DO IT WITH JUST THE THREE OF US.
>> YEAH. I AGREE WHEN I SAW THE I DON'T KNOW FILLED IN.
THANKFULLY, THERE WERE A WHOLE LOT LESS OF THEM THAN LAST YEAR BECAUSE I KNOW THAT LAST YEAR I WAS A LOT OF THOSE. I DON'T KNOW.
BUT FOR SOMEBODY STILL IN THAT POSITION, I WANT TO HEAR WE NEED A CONVERSATION SO THAT WE KNOW THESE THINGS, OR AT LEAST WE CAN TALK ABOUT.
>> HOW CAN WE HELP NOT ONLY NOW, BUT AS WE GO INTO NOVEMBER, AT LEAST ONE NEW BOARD MEMBER.
HOW CAN WE HELP SO THEY DON'T HAVE AS MANY I DON'T KNOWS? HOW CAN WE BETTER TRAIN OR, YOU KNOW, LEARN FROM THAT?
>> I HAVE A QUESTION. DO WE HAVE ACCESS TO THE SURVEYS THAT WE FILLED OUT? I MEAN, I HAVEN'T GONE LOOKING TO SEE IF I CAN STILL GET WHAT I PUT DOWN BECAUSE, HONESTLY, AT THIS POINT, I DON'T REMEMBER.
AT THE TIME, I MEAN, I MIGHT HAVE DITHERED ON SOME OF THEM TOO.
I JUST LIKE, OKAY, I THINK I'M GOING TO GO THIS WAY.
THEY DIDN'T SHARE WHO EMAILED OR WHO RESPONDED OR HOW THEY RESPONDED.
I CAN ASK THEM IF THEY COULD SEND A COPY OF THE RESPONSES BACK TO THE IDENTIFIER.
>> IF I RECALL CORRECTLY, THEY DID ASK FOR A IDENTIFIER OR SOME SORT OF SOMETHING THAT YOU WOULD KNOW WHO YOU WERE?
>> YOU HAD TO MAKE UP A NAME OR SOMETHING AND I DON'T EVEN REMEMBER WHAT I DON'T REMEMBER WHAT MY IDENTIFIER IS.
MAYBE IT'S STILL THERE SOMEWHERE THAT I CAN FIND IT.
>> DOES THAT MEAN, I MEAN, I GUESS I'M HEARING THAT WE PROBABLY DELAY THIS AND THEN DO YOU HAVE ANYTHING YOU WANT TO SHARE ON THE GOAL SETTING, OR DO WE WANT TO.
>> THE GOAL SETTING HAS TO BE RELATED TO.
>> THEY BASICALLY GO HAND IN HAND.
I THINK HAVING SOME HOMEWORK AND THEN GETTING EVERYBODY ON PAGE, KNOWING THE PRIORITY OF HAVING THIS A MEETING.
BECAUSE AGAIN, I THINK OF WHEN KRISTI AND I TALKED ABOUT IT, PART OF THAT WAS ALSO SETTING UP FOR THE STUDY SESSIONS, WHAT DO WE WANT TO BE LOOKING AT, FOCUSING ON IN THE COMING YEAR? WHAT ARE THE PRIORITIES? WHAT DO WE WANT TO LEARN ABOUT? I THINK IF WE THROW OUT THE HOMEWORK AND THEN MAYBE CAN TIGHTEN DOWN THE AMOUNT OF TIME THAT IT TAKES TO ACCOMPLISH THE SAME THING IF PEOPLE COME PREPARED.
THEN, WITH THAT, I WILL MOVE US TO OUR SHARING POINT,
[3. SHARING]
AND I DO WANT TO START OUT.I HAD THE I GUESS PRIVILEGE WOULD BE THE RIGHT WORD.
GOT TO LISTEN TO CHRISTIE SPEAK TO THE FERNDALE CITY COUNCIL ON MONDAY NIGHT, AND SHE DID A PHENOMENAL JOB.
SHE MADE ME REMEMBER THAT I THINK ONE OF HER BEST ACCOMPLISHMENTS ON THE BOARD HAS BEEN HIRING HER.
BUT IT WAS GREAT TO HEAR HER JUST EXPLAIN TO THE CITY COUNCIL WHAT THE DISTRICT WAS DOING.
IS DOING, AND HOW WE NEED TO WORK TOGETHER BECAUSE BEFORE SHE SPOKE, THERE WAS THE FIRE DISTRICT CHIEF THAT WAS THERE.
I DIDN'T CATCH WHO THE FIRST PERSON WAS BECAUSE I CAME IN IN THE MIDDLE OF THEIR CONVERSATION, BUT THEY'RE BASICALLY TALKING WITH DIFFERENT GROUPS AS FAR AS LOOKING AT BIG BUDGETING TYPE THINGS.
THE COMMON THEME WAS, NOBODY HAS ENOUGH MONEY, AND EVERYBODY HAS TOO MUCH TO DO, AND HOW CAN WE WORK TOGETHER TO MAXIMIZE THAT? LIKE I SAID, SHE REPRESENTED US INCREDIBLY WELL. THANK YOU.
[00:50:01]
>> I DON'T KNOW IF YOU SAW YOUR E-MAIL, CCD AND CHRISTIE, YOU DON'T HAVE TO LOOK NOW.
[LAUGHTER] BUT ALICIA ROLES, SECRETARY OR ASSISTANT, EMAILED ME BACK THE OTHER DAY SAYING THAT ALICIA IS INTERESTED IN COMING TO ONE OF OUR MEETINGS.
THE THREE UPCOMING MEETINGS ARE ON SEPTEMBER 30TH, OCTOBER 15TH, AND OCTOBER 28TH.
I WAS WONDERING IF WE WOULD LIKE TO MAKE A DECISION ON WHEN TO INVITE HER TO COME AT ANY OF THOSE MEETINGS.
I MEAN, I PERSONALLY DON'T HAVE A PREFERENCE.
I THINK A STUDY SESSION PROBABLY IS A LITTLE BIT BETTER FORUM THAN OUR REGULAR MEETING, JUST BECAUSE IT GIVES US A LITTLE MORE LEEWAY.
BUT I WOULD ALSO WONDER IF MAYBE IF HER SECRETARY COULD TALK TO THE OTHER SECRETARIES TO FIND OUT IF ONE OF THOSE THREE WOULD WORK FOR THE OTHERS TO COME.
WE HAD MORE OF A FORUM OF THEM OR THE GROUP SO THAT WE CAN SOLIDIFY THAT MESSAGE TO ALL THREE OF OUR LOCAL REPRESENTATIVES.
>> I WOULD THINK THAT'D BE A GOOD IDEA TOO.
I COULD ASK FOR PRIMARILY OUR NUMBER ONE CHOICE WOULD BE ON OCTOBER 15TH, BECAUSE THAT'S A SPECIAL SESSION, BUT THESE THREE ARE AVAILABLE IF YOU GUYS ARE AVAILABLE, WHICH EVERYONE WORKS FOR THE MOST OF YOU AND REACH OUT TO JOE TIMMONS AND SHARON SHOEMAKE AS WELL.
IF WE CONCUR ON THAT, I'LL TAKE CARE OF THAT.
>> I WAS GOING TO SAY, I MEAN, IF IT'S THE SAME NIGHT AS A REGULAR BOARD MEETING, WE COULD HAVE A SPECIAL SESSION BEFORE OR AFTER THE REGULAR MEETING TO BECAUSE EVERYBODY WILL BE THERE.
I MEAN, WE DON'T HAVE TO DO IT DURING OUR REGULAR MEETING, WE CAN JUST CREATE A SEPARATE.
>> I MEAN, 601, HALF A DOZEN, THE OTHER IF IT'S PART.
ON ONE HAND, IF IT WAS PART OF THE REGULAR MEETING, THEN WE'VE GOT MORE OF A STUDIO AUDIENCE, MORE PEOPLE WATCHING.
MY BIGGEST THING IS, I THINK IF WE CAN HAVE MORE OF THEM HERE, MORE BANG FOR OUR BUCK, HOPEFULLY.
>> WELL, REALLY, IF THEY SAID SEPTEMBER 30TH, THAT WAS THE ONE THEY HAD TO COME TO.
SOME OF THE CONSENT THINGS WE HAVE TO GET DONE ON THAT MEETING, BUT THE OTHER THINGS, WE COULD MOVE SOME OF THE BUSINESS STUFF TO THE NEXT STUDY SESSION TOO.
WE COULD ADJUST A LITTLE BIT, JUST A COUPLE OF WEEKS, BUT IT'S REALLY THE CONSENT THINGS THAT ARE THE MOST PRESSING FROM MONTH TO MONTH.
WE COULD ADJUST. I THINK THAT WORKS, AND JUST LET US KNOW, AND THEN WE'LL.
>> I HAD ONE OTHER THING AS WELL.
I WANTED TO GO OVER THE DA-1 CANDIDATES BECAUSE THE FILING WINDOW CLOSED ON THE 16TH, AND WE'VE WE'VE GOT SOME CHOICES TO MAKE.
LET'S SEE. WADA BOARD OF DIRECTORS.
WE HAVE TWO PEOPLE THAT ARE FROM DA-1 THAT ARE VYING FOR ONE POSITION, AND THAT'S ONE PERSON FROM SOUTH WHIDBEY SCHOOL DISTRICT, JOE GREEN HERRON.
THEN CHRISHBROW FROM LANDON HAS THROWN HER HAT INTO THE RING TO BE ON THE WADA BOARD OF DIRECTORS.
RESOLUTIONS COMMITTEE, CHARLOTTE MURRAY FROM STANWOD-CAMINO IS THE INCUMBENT ON THAT POSITION, BUT BLAINE'S RYAN SWINBURNSON IS WANTING TO CHALLENGE THAT POSITION.
THEN THERE'S TWO PEOPLE FOR THE LEGISLATIVE COMMITTEE.
LINDY MULLEN DOYLE FROM SEDRO-WOOLLEY AND SHERRY KELLY FROM ARLINGTON.
THEN THE OTHER ONES AREN'T SO CLOSE TO HOME.
I CAN FORWARD THIS TO ALL BOARD MEMBERS, AND EVERYBODY CAN JUST SEE WHO IS THERE AND FOLLOW UP ON.
I DON'T SEE PROFILES HERE YET.
THERE ARE SOME LIKE STATE BOARD OF EDUCATION, WESTERN REGION SEAT 5, THAT G BOTH CANDIDATES HAVE A LOT OF INFORMATION THERE.
ESD 189. THEY HAVE THEIR PROFILES.
BUT I'M HOPING THAT EVERYBODY WILL PUT UP A PARAGRAPH OR TWO, SO WE GET MORE OF A FEEL FOR THEM.
BUT YOU CAN ALWAYS CALL THEM AND ASK THEM QUESTIONS, TOO.
I'LL JUST FORWARD THAT TO ALL BOARD MEMBERS AND
[00:55:02]
THEN NAG YOU TO VOTE WHEN IT COMES TO VOTING TIME. I'LL LET YOU KNOW.>> WELL, WATCH WHAT IT IS THAT YOU'RE FOCUSED IN YOUR OTHER GROUP BECAUSE I ALMOST MISSED IT LAST YEAR BECAUSE IT DIDN'T GO INTO MY REGULAR, IT WENT INTO THE OTHER CATEGORY.
I DON'T ALWAYS WATCH THAT AS WELL.
>> SOMETIMES IT'LL SHOW UP IN THE SPAM.
MAYBE IF NANCY, IF IT COMES TO YOU, LET THE BOARD KNOW, HEY, IT CAME TO ME TODAY, YOU MIGHT WANT TO LOOK IN SPAM IF YOU DID NOT HAVE IT SHOW UP.
>> WELL, I DON'T REALLY HAVE MUCH IN THE WAY OF SHARING.
MOSTLY, I JUST WANTED TO GET MORE INFORMATION FOR THE UPCOMING REGULAR MEETING.
CAN WE GET A LOOK AT THE PANORAMA SURVEY THAT WAS DONE LAST YEAR? I MEAN, THE RESULTS OF THE WHOLE.
>> I'VE SENT YOUR QUESTIONS TO BOBBY AND CHRIS, AND THEY'VE JUST BEEN UNABLE TO SIT DOWN AND SEE.
WE DO NOT HAVE PANORAMA ANYMORE.
THAT WAS ONE OF OUR COST SAVINGS.
I'M NOT SURE WE CAN GO BACK AND GRAB THAT.
THEY'LL HAVE SOME DATA FROM LAST YEAR, BUT IN TERMS OF THE DETAIL THAT YOU WANTED, I DON'T KNOW WHAT THEY'LL BE ABLE TO GET AND WHAT THEY WON'T BE ABLE TO GET.
>> NOT EVEN KNOWING HOW MANY STUDENTS?
>> NO. I DON'T HAVE ACCESS TO THAT.
I'VE EMAILED YOUR QUESTIONS BECAUSE YOU JUST SENT THAT YESTERDAY.
THEY WERE BOTH VERY BUSY TODAY, SO THEY DID NOT GET BACK TO IT, BUT THEY'RE GOING TO WORK ON IT.
>> PEGGY, I TALKED TO BOBBY, AND HE WAS HOPING BY THE END OF THE WEEK HE'D GET YOU SOMETHING.
I MEAN, SAYING, YOU'RE TRYING TO LOOK AT THE INFORMATION.
IT'S LIKE, WELL, THERE'S A PIECE MISSING THAT WOULD MAKE THIS A WHOLE LOT CLEARER.
>> I THINK WE TALKED A LITTLE BIT ABOUT THIS LAST SPRING.
THE TIMING OF WHEN PANORAMA WAS GOING OUT WAS RIGHT BEFORE SPRING BREAK.
IF YOU'RE EVER WORKING IN A SCHOOL, THAT IS NOT THE TIME TO ASK ANYBODY HOW THEY'RE FEELING ABOUT SCHOOL OR WHATEVER.
WE ARE CHANGING. IF YOU REMEMBER, CHRIS AND BOBBY HAD BEEN WORKING ON A SURVEY, IT IS MUCH SHORTER.
IT'S MORE IN LINE TO THE STRATEGIC PLAN AND SOME OF THOSE THINGS.
THAT HAPPENS THE WINDOW FIRST WINDOWS TWICE A YEAR.
FIRST WINDOW WILL BE COMING UP HERE, I THINK AT THE END OF SEPTEMBER, AND THEN I BELIEVE IT'S AFTER SPRING BREAK.
WHEN PEOPLE HAVE HAD SOME TIME TO STEP AWAY.
TIME OF YEAR MATTERS, ESPECIALLY HERE IN THE PACIFIC NORTHWEST.
ASKING PEOPLE AFTER A LONG WINTER, WHEN IT'S BEEN DARK AND THEY'RE TIRED, BAD IDEA.
>> ALONG THOSE LINES, WHEN I FILLED OUT THE SURVEY, I PUT IN A COUPLE OF QUESTIONS JUST AS FAR AS IF THERE WAS ANY SPECULATION AS FAR AS REASON WITH WHY THE TEACHER RELATIONSHIPS THOSE DROPPED DOWN, THEY'LL LOOK AT THOSE AND BE READY AT THE MEETING.
>> JUST SO YOU KNOW WHAT HAPPENS BEHIND THE SCENES.
WHEN YOU FILL OUT THE SURVEYS, AS SOON AS EVERYONE'S DONE IT, THEN CHRIS GIVES IT TO ME, AND THEN I SHARE IT WITH ANYBODY WHO HAS INFORMATION ABOUT THAT.
I SAY, PLEASE TAKE A LOOK AT THE SCORES, PLEASE TAKE A LOOK AT THE QUESTIONS THAT THE BOARD HAS ASKED.
I OFTEN WILL HAVE THEM PRESENT THAT NIGHT TO BE ABLE TO ANSWER THEM.
BUT IT'S GIVEN THEM IT'S GIVEN THEM SOME TIME AHEAD OF TIME TO THINK THROUGH OR HAVE A RESPONSE READY OR NOT READY OR TELL ME.
THAT INFORMATION IS VERY, VERY HELPFUL, AND I MAKE SURE EVERYBODY SEES IT.
>> ANYTHING ELSE? WELL, WITH THAT, THEN I WILL GO AHEAD AND ADJOURN THIS SPECIAL MEETING.
THANK YOU, EVERYONE.
* This transcript was compiled from uncorrected Closed Captioning.