[00:00:02]
>> [BACKGROUND] I THINK WE'VE GOT ENOUGH PEOPLE HERE NOW. WE CAN GET STARTED.
WE'LL CALL OUR JANUARY MEETING TO ORDER.
[1.CONVENE]
I KNOW SANDY WON'T BE ABLE TO MAKE IT AND TRISTEN WILL BE ABLE TO BE HERE.LEMARK'S NOT HERE BECAUSE HE'S IN SURGERY RECOVERY MODE.
WE'LL GO AHEAD AND START WITH ROLL CALL AND JUST HEAD AROUND THE TABLE AND I DON'T BELIEVE ANYBODY'S ON ZOOM.
>> MARK HARTING, BOND OVERSIGHT COMMITTEE.
>> DAN CORNELSON, BOND OVERSIGHT COMMITTEE.
>> STEVE CHILDS, BOARD OF DIRECTOR.
>> KRISTI DOMINGUEZ, DISTRICT.
>> RICK STRISSEL, BOND OVERSIGHT.
>> MIKE CONTEZAC, BOND OVERSIGHT.
>> BRIAN LYNCH, BOND OVERSIGHT.
>> RILEY CORNELSON, BOND OVERSIGHT.
>> TAMMY LONGSTAFF, [INAUDIBLE] SCHOOL DISTRICT.
>> NEXT ORDER OF BUSINESS IS TO ADOPT THE AGENDA.
IF ANYBODY WANTS ANYTHING MODIFIED, FEEL FREE TO SPEAK UP OTHERWISE WE'LL ADOPT THE AGENDA AS WRITTEN.
>> I MOVE TO ADOPT THE AGENDA AS WRITTEN.
>> IN FAVOR OF ADOPTING THE AGENDA AS WRITTEN?
>> ANYBODY OPPOSED? AGENDA IS ADOPTED.
SAME PROTOCOL FOR MINUTES FROM NOVEMBER BECAUSE WE DIDN'T HAVE A DECEMBER MEETING.
>> I MOVE TO ACCEPT IT AS WRITTEN.
>> ANYBODY OPPOSED? THE MINUTES ARE APPROVED AS WRITTEN.
WE'LL MOVE ON TO PUBLIC COMMENT, WHICH THERE'S NOBODY IN THE ROOM AND NOBODY ON ZOOM.
WE'LL MOVE ON TO DISCUSSING PUBLIC COMMENT HEARD OR ANYTHING WORTHY OF BRINGING UP DISCUSSED OVER THE PAST, I GUESS TWO MONTHS NOW.
THERE NOT BEING ANY OF THAT, WE CAN MOVE ON TO UNFINISHED BUSINESS AND PUBLIC COMMUNICATION.
[3. UNFINISHED BUSINESS]
I SEE THERE'S A NEW KIND OF DASHBOARD CALENDAR WITH SOME KIND OF HIGHLIGHTED MARKS AND A LITTLE BIT OF AN EXTENDED DURATION FOR THE PACK.I KNOW THAT WAS PENDING ON THE WORKSHEET FOR THE PAST COUPLE OF MONTHS, SO THANK YOU.
KEN, WHAT YOU ARE GOING TO FOCUS IN THE RIGHT DIRECTION ON THAT ONE?
>> YEAH, WHAT WAS BEHIND IT WAS THAT MARK WANTED TO KIND OF HAS BUILT A SCHEDULE AND SAY, THIS WAS OUR MOVING PLAN, THIS IS WHAT WE SAID WE'RE GOING TO MOVE IN, THIS IS MOVING ACTION AND MOVE IN ON THE DISTRICT WEBSITE.
IT SITS NEXT TO THE MOVING MAP, SO ALL THE COLORS CORRESPOND, THE LANGUAGE CORRESPONDS, THE TIMING CORRESPOND.
YOU CAN LOOK LEFT TO RIGHT AND SEE THAT THAT'S BEEN THE SAME MOVING PLAN THAT'S BEEN THERE FOR, [INAUDIBLE] KIND OF SAYING, HEY, WE GET OUR TARGETS.
ANY OTHER PUBLIC COMMUNICATION ITEMS OF DISCUSSION?
>> MOVE IN TO MOVE ON TO FOLLOW-UP FROM NOVEMBER AND UPDATE ON BYLAWS.
MYSELF AND SANDY HAD COMPILED.
I DIDN'T HAVE ENOUGH TIME TO GET A COPY OUT TO TAMMY TO INCLUDE IT.
I KNOW SHE INCLUDED A COPY OF THE THE BYLAWS AS THEY ARE CURRENTLY WRITTEN AT THE END OF THE PACKET.
[00:05:05]
IF YOU GUYS WANT TO TAKE A LOOK BUT MARK, SANDY, AND I ARE SPEARHEADING THAT BYLAWS.I KNOW SUBCOMMITTEE YOU SIGNED UP FOR IT?
>> NO, I DIDN'T KNOW WE HAD A MEETING.
>> THERE WAS AN EMAIL THAT WAS WRITTEN.
BUT I KNOW YOU PROBABLY JUST CHECKED YESTERDAY.
>> I'M CHECKING OUT RIGHT NOW, ACTUALLY. GO ON.
>> I THINK NEXT MONTH WE SHOULD HAVE AT LEAST A DRAFT OF UPDATED BYLAWS.
THERE'S NOT A TON OF STUFF, THERE'S JUST MORE LANGUAGE.
>> LIKE DEFINING LANGUAGE TYPE OF STUFF?
>> YEAH. THERE'S A LOT OF LANGUAGE THAT SAID LIKE ENSURE.
WELL, WE'RE NOT ENSURING ANYTHING.
WE'RE REVIEWING AND RECOMMENDING.
THERE'S A FEW OF THOSE ITEMS. THERE'S A LITTLE BIT OF LANGUAGE ON ADDITIONAL LANGUAGE OR LIKE REDUCTIVE LANGUAGE ON ITEMS BUT BASICALLY KEPT THE SAME FORMAT.
FOR EXAMPLE, ONE OF THE RESPONSIBILITY LINE ITEMS WAS REVIEW OF BOND SALES, AND WE JUST ADDED INCLUDING METHOD, INTEREST, AND VALUATION THIRD PARTY REVIEW WHICH IS SOMETHING WE DID ON THE THIRD BOND SALE.
THERE'S SOME LANGUAGE ABOUT EVALUATE.
YOU JUST CHANGED TO ENGAGE WITH DISTRICT EFFORT TO MAXIMIZE FUND REVENUES, COST, ANY MEASURES, EFFICIENCY, AND THEN A LITTLE BIT OF LANGUAGE FOR MEMBERSHIP.
>> IS IT ADDING THE TWO FOR THE STUDENTS TO THAT LANGUAGE OR IS THAT JUST A SEPARATE THING?
>> WE WOULD ADD A SECTION FOR STUDENT LIKE INCLUDE, NOT REQUIRED BUT OPPORTUNITIES FOR STUDENT.
THAT WILL ALSO BE AN ADDITIONAL PIECE.
I KNOW THAT THAT'S BEEN BROUGHT UP A COUPLE OF TIMES.
THE ONLY PIECE THAT WE'LL PROBABLY NEED A LITTLE, THERE'S A REFERENCE TO A COMMITTEE SELECTION PANEL WHICH DOESN'T HAVE ANY DEFINITION.
THAT WAS THE ONLY SIGNIFICANT THING THAT SEEMED TO LIKE HOW DO YOU PICK A COMMITTEE IN THE FUTURE OR WHO PICKS THE COMMITTEES?
>> YEAH, WE HAVE AND WHAT DO YOU HAVE TO MEET.
WE DON'T HAVE THE WHO DOES IT.
>> CORRECT. OBVIOUSLY, YOU DON'T WANT TO HAVE THE DISTRICT PICKING THE COMMUNITY OVERSIGHT COMMITTEE, BUT DOES THE DISTRICT PICK THE PEOPLE THAT PICK THE OVERSIGHT? WE GOT TO FIGURE OUT A MECHANISM.
WAS A NEW COMMITTEE SO IT JUST ROLLED FROM THE TASK FORCE OVER TO YOU AND WENDY AND A COUPLE OF PEOPLE, I THINK, [INAUDIBLE] LIKE RAN THAT PROCESS.
THAT WAS THE ONLY NEW ITEM THAT NEEDS TO GET [INAUDIBLE], I GUESS, THAT AND STUDENT MEMBER LANGUAGE, [INAUDIBLE].
>> DID YOU ALREADY GO OVER SECTION 3, THE RESPONSIBILITIES?
>> WE HAVEN'T GONE OVER ANYTHING IN SPECIFICS.
>> THE WHOLE SECTION 3, ITEM C, RECOMMENDATION OF SIGNIFICANT CHANGE ORDERS PROPOSALS I DON'T REALLY REMEMBER A LOT OF DISCUSSION ABOUT THAT?
>> IN FAIRNESS, THE ENTIRE LIST THAT WE GET EVERY MONTH, IS THAT.
[OVERLAPPING] EVERY TIME WE LOOKED IN HERE AND GO, KEN, WHAT THE HECK IS THIS $250,000.
[00:10:02]
WE PUT A CAVEAT IN THERE, IN THE ORIGINAL VERSION WITH A DOLLAR FIGURE OR A PERCENTAGE VALUE, WHICH I WAS REALLY IN PURCHASE OF REMOVING THAT AND JUST SAYING [OVERLAPPING] REVIEW AND RECOMMENDATION OF SIGNIFICANT CHANGE ORDER PROPOSALS, WHICH EVERY GENERAL CONTRACTOR THAT I'M AWARE OF USES SOME TYPE OF LAW, SO WHY THAT LOW CAN'T BE.I HAVE SHARED WITH THE FUTURE COMMITTEE AND ALL.
>> I WOULD THINK THIS KIND OF FORMAT WOULD.
>> AND I THINK THAT THE DISTRICT HAS USED IT WELL.
IN MY OPINION, I THINK THEY'VE ASKED US ABOUT MULTIPLE DIFFERENT THINGS EARLY ON ABOUT THE DISCUSSIONS ABOUT THE UNDERGROUND STORMWATER RETENTION STUFF TO, AS OF LATE, TALKING ABOUT SOME OF THE STUFF THAT WE HAVE PROVIDED INPUT ON, FLIGHT POLES AND OTHER THINGS.
SO [OVERLAPPING] THEY'VE USED IT APPROPRIATELY.
>> NOW THAT I THINK ABOUT IT, JUST MAYBE BASED ON THE WORDING THAT WAS GOING THERE.
I THINK THAT, IN MY OPINION, THE BIGGEST PART WE WERE LEFT OUT IN THE DARK ON THIS PROJECT WAS THE DESIGN.
THAT WAS NOT AN OPEN DOOR AT ALL.
>> [OVERLAPPING] I FEEL SIMILAR.
IN FAIRNESS, YOU COULD PUT THE SHOE ON THE OTHER FOOT [OVERLAPPING] TO PLAY DEVIL'S ADVOCATE. I WOULDN'T WANT.
>> THE OVERSIGHT COMMITTEE SCRUTINIZING MY DESIGN.
>> YEAH. THEY DID SEND, I WAS ABLE TO REVIEW THE PLANS AND I PUT TOGETHER 100 AND SOMETHING LINE ITEM LIST OF THINGS I THOUGHT WERE [OVERLAPPING].
>> YEAH. IF YOU ADD A NUMBER OF LIKE SITE WORK TYPE OF THINGS, MINE WAS BASICALLY LIKE, TO GET RID OF ALL THE WOOD CEILINGS AND THE FANCY METAL CEILINGS.
>> CAN I ADD ONE THOUGHT ON THAT?
>> JUST WHEN I CAME ON THAT WAS SOMETHING.
I HEARD FROM STAFF AS WELL THAT THERE WAS COMMON FEELINGS, AND BEING NEW, I COULDN'T FIND ANY NOTES.
SO THE DOCUMENTATION OF THE DESIGN PROCESS I THINK IS WHAT WAS LACKING.
SO IT BECAME A LOT OF WE SAID THIS, THIS PERSON SAID THIS, WHERE NOW WE HAVE SUCH GOOD DOCUMENTATION.
THAT WAS A PART THAT WE REALLY MISSED.
AND HAVING BEEN ON THE PROCESS FOR OTHER BUILDS BEFORE THAT SHOULD BE FAR MORE PUBLIC.
STUDENTS SHOULD HAVE INPUT INTO IT.
COMMUNITY SHOULD BE ABLE TO SEE THAT AND PROVIDE INPUT.
I THINK OVERALL, IT NEEDS TO BE FAR MORE PUBLIC.
>> YEAH, I WAS GOING TO SAY REAL QUICK, THE CTE WING, I DO FEEL LIKE THAT HAD BETTER INPUT ON IT BECAUSE IT WAS BEHIND THE PROCESS, THE MAIN WING. ANYWAY, THANK YOU.
>> I KNOW THEY HAD A DESIGN COMMITTEE AT THE VERY FRONT END, BUT THEN THERE WAS THE WHOLE MIDDLE POINT PERIOD.
BECAUSE THE ORIGINAL PLAN HAD IT OUT ON WHAT'S NOW THE FOOTBALL FIELD, WHAT USED TO BE THE OLD PRACTICE FIELDS AND GYM WAS THE INITIAL PLAN.
AND THEN THEY HAD THAT GROUP THAT STEERED IT TOWARDS THE PLAN THAT IT IS NOW, BUT I KNOW THERE WAS INVOLVEMENT THAT PROCESS, BUT IT WAS AS SOON AS THAT COMMITTEE OR GROUP ENDED THROUGH SOME MORE DETAILED DESIGN, SCHEMATIC DESIGN AND DESIGN DEVELOPMENT BASES.
>> [OVERLAPPING] YOU CAN PROBABLY SPEAK WITH THIS MORE THAN I COULD, BUT I DON'T KNOW THAT THERE'S A LOT OF DOCUMENTATION EVEN FROM THAT GROUP.
THERE WAS A LOT OF DISCUSSION, A LOT OF INPUT, BUT I DON'T KNOW THAT THE LEAD OF THAT PROCESS LEFT BEHIND A LOT OF DOCUMENTATION.
>> I THINK WE NEED TO ASK DID DIEDMAN [PHONETIC] ABOUT THAT.
[OVERLAPPING] BECAUSE THEY WERE PART OF ALL OF THAT.
I'D BE SURPRISED IF THEY DIDN'T HAVE DOCUMENTATION.
AND I KNOW THAT THERE WAS MEETINGS WITH, AT MINIMUM, DEPARTMENT HEADS AND THE DESIGN PROCESS.
LIKE I SAID, I DON'T KNOW HOW MUCH THAT WAS DOCUMENTED, BUT THERE WAS DEFINITELY SOME INVOLVEMENT IN THERE.
[00:15:06]
I KNOW YOU GUYS HAD A PIECE.AS WE GOT THROUGH THE ORIGINAL DESIGN AND WE REALIZED THAT WE WERE WAY OVER, WE WENT THROUGH THE VALUE ENGINEERING PIECE THAT WAS PRETTY SUBSTANTIAL, SO IT WOULD BE GOOD TO GO BACK AND LOOK WHAT DIEDMAN HAD ON THEIR END AS FAR AS DOCUMENTATION FROM THE DIFFERENT GROUPS.
>> [OVERLAPPING] I CAN'T REMEMBER WHEN CORNERSTONE CAME IN BECAUSE I THINK THEY CAME IN AFTER THE WHOLE DESIGN.
>> [OVERLAPPING] THEY WERE THERE RIGHT AWAY.
>> THEY WERE THERE RIGHT AWAY.
>> I KNOW THEY WERE THERE FOR THE WHOLE DESIGN DEVELOPMENT STUFF.
>> MAYBE ON SECTION 3, THESE CAN BE ORDERED IN THE ORDER THEY WOULD BE UTILIZED THROUGHOUT THE PROJECT.
BECAUSE LOOKING AT CHANGE ORDER C SHOULD BE I THINK FARTHER DOWN THE LIST.
I THINK THERE SHOULD BE A LINE BETWEEN B AND C, AT THE VERY LEAST, ABOUT REVIEW A RECOMMENDATION IN THE DESIGN PROCESS.
I UNDERSTAND THERE WAS A DESIGN COMMITTEE, BUT I DON'T THINK THAT SHOULD TAKE THE PLACE OF THE [INAUDIBLE] COMMITTEE.
>> THE OTHER ISSUES, THE DESIGN COMMITTEE BASICALLY DISAPPEARED WITH THE [LAUGHTER] ORIGINAL MEMBERS.
THAT'S THE TOUGH PART OF THIS, WHERE MAYBE IT'S A LITTLE BIT UNUSUAL THAT LINDA, [OVERLAPPING] JEREMY SCOTT BRITTON WERE KEY COMPONENTS OF THAT ORIGINAL DESIGN GROUP.
SO I DIDN'T START GOING TO THAT UNTIL AFTER THERE WAS A LITTLE BIT OF CHANGEOVER.
>> I WAS GOING TO SAY, IN FAIRNESS TO SAME POINT, OUR COMMITTEE HAS CHANGED SINCE THE INCEPTION 2.
AND I KNOW WE HAD TWO MEMBERS THAT ARE NO LONGER ON THE COMMITTEE, THAT WERE ON THAT DESIGN ADVISORY COMMITTEE AS WELL, I BELIEVE.
>> WHO'S THE SECOND ONE? I KNOW ANYE [PHONETIC].
>> YEAH, THAT'S RIGHT. YOU'RE RIGHT.
>> OR AT LEAST WENT TO THOSE MEETINGS AS WELL.
>> WHICH JUST GETS TO THE POINT OF THE DOCUMENTATION.
IF IT'S ON THE WEBSITE FROM THE BEGINNING WHO THE MEMBERS ARE, THE NOTES, ARE THERE, ANY DECISIONS, THEN YOU HAVE IT REGARDLESS.
>> BECAUSE I THINK THAT'S EXACTLY IT.
THE PEOPLE ARE GOING TO CHANGE, SO YOU HAVE TO HAVE SOME KIND OF HISTORICAL DOCUMENTATION FOR IT.
>> THERE WAS GOOD DOCUMENTATION ON THE C HOME PROJECT ON THE DESIGN THEY HAVE IT ON THEIR WEBSITE, THE VALUES SCHOOL DISTRICT DOES, BUT IT DIDN'T HAPPEN WITH OURS.
SO ANYWAY, THAT'S ALL I WANT TO SAY.
I JUST WANTED TO NOT TALK ABOUT THE DESIGN.
>> NO, AGREED. WE'LL PROBABLY ATTEST THAT THERE ARE MAYBE SOME MISSED OPPORTUNITIES.
>> WELL, [INAUDIBLE] IT HAS IMPROVED A TREMENDOUS AMOUNT SINCE YOU'VE GOTTEN INVOLVED.
AND I THINK THAT'S PART OF THE REASON WHY THE CTE WENT SO MUCH BETTER FROM A COMMUNICATION STANDPOINT, WHICH DOESN'T ALWAYS MAKE IT EASY FOR YOU.
>> WELL, HOPEFULLY, THE THEATER FOLKS WILL BE HAPPY AS WELL.
WE SPENT A LOT OF TIME GETTING THEM TO RECONNECT WITH US.
>> WHICH GIVES A LOT OF CREDIBILITY.
THEY APPRECIATE IT ON THEIR END I KNOW FOR SURE.
>> DOES ANYBODY ELSE HAVE ANY COMMENTS ON THE BY-LAWS? IF NOT, FEEL FREE TO READ THEM AND SEND ME AN EMAIL OR WHATEVER AT ALL.
>> SECTION 6, YOUR CHANGES RILEY.
DO YOU REALLY WANT TO OPEN THAT UP?
>> WHAT'S THAT? WELL, TECHNICALLY, I, AT ONE POINT, WAS IN CONTRADICTION OF THE BY-LAWS, WHICH WAS THE REASON I REWROTE IT, FOR FUTURE.
[00:20:02]
THERE WAS A SECTION THAT SAYS, YOU CAN'T BE A WORK VENDOR OR A CONTRACTOR OR ANYTHING ASSOCIATED WITH THE WORK AND I BASICALLY JUST CHANGED IT TO SAY YOU CAN, BUT YOU HAVE TO HAVE UNANIMOUS CONSENT FROM ALL OF THE MEMBERS ON THE COMMITTEE.>> I JUST FEEL ALL THE MEMBERS OF THE COMMITTEE BEING CONTRACTORS ON THE PROJECT [INAUDIBLE].
>> THAT'S PRETTY UNLIKELY TO HAPPEN THROUGH THE SELECTION PROCESS THOUGH.
>> [OVERLAPPING] I KNOW YOU'RE SAYING EACH LEEWAY, THAT IT'S VERY UNLIKELY.
>> YEAH. I ALSO THINK YOU MISS OPPORTUNITIES WITH PEOPLE THAT HAVE POTENTIALLY INTIMATE KNOWLEDGE OF BUILDS LIKE THIS COMMUNITY, THE CITY.
I THINK THERE'S MORE POSITIVES TO BE GAINED THAN THE NEGATIVES WE HAVE.
>> WELL, HOW MUCH FUN WAS IT TO BE WORKING ON THE PROJECT AND BEING AN OVERSIGHT PERSON ON THE PROJECT?
>> IT WAS FINE FOR ME BECAUSE I'M AN HONEST PERSON THAT TELLS YOU THINGS COST MORE OR DON'T IF THEY DON'T.
I DON'T KNOW, IT WASN'T A PROBLEM FOR ME, BUT IT WAS FRUSTRATING WHEN I WAS TRYING TO DO THINGS THAT WOULD HAVE SAVED MONEY AND [INAUDIBLE] SAY NO.
>> BUT THAT'S NOT ATYPICAL TO ANY OTHER PROJECT ANYWHERE EVER.
IF THERE'S A WAY YOU THINK WE CAN TIGHTEN THAT LANGUAGE UP A LITTLE BIT, MARK, I'M ALL OPEN TO IT.
ANYTHING ELSE ON THE BY-LAWS? GO AHEAD AND KEEP THAT ON FOR NEXT MONTH, TAMMY, AND HOPEFULLY, I CAN SEND YOU A DRAFT COPY TO REVIEW AT LEAST NEXT MONTH IF NOT APPROVE, HOPEFULLY.
NEXT ITEM IS A NEW MAP SHOWING TWO ENTRANCES FOR THE HIGH SCHOOL.
>> I FOLLOWED UP WITH BEN ON THAT, AND RAV.
THEY HAD IT ON FILED, THEY HAD EVERYTHING PRINTED OUT GOING ON TO STUDENTS.
SO I FELT LIKE THEY WERE PRETTY MUCH ON [INAUDIBLE].
>> BECAUSE EVERYBODY'S COMING IN MAIN ENTRY AND ALL THE NORMAL ENTRIES NOW.
NOBODY'S COMING THROUGH, I GUESS, THE BUS DROP OFF.
PEOPLE WILL COME IN THROUGH THE BUS DROP OFF AREA.
STUDENTS AS BOND OVERSIGHT COMMITTEE BOARD MEMBERS.
I THINK WE TOUCHED ON THAT WITH THE BY-LAWS.
I THINK AT THIS POINT IT'S PROBABLY NOT OF VALUE.
>> THEY DON'T GET ANYTHING OUT OF THIS GO AROUND.
>> IT DID GET BROUGHT UP AGAIN AT THE PRESENTATION OF THE SCHOOL BOARD, SO I THINK THAT WOULD BE SUPER VALUABLE IN THE FUTURE.
>> CERTAINLY IN THE FUTURE THAT WOULD BE.
WE'RE CLOSING NOW, SO THIS IS COMING TO AN END, BUT IN THE FUTURE, I THINK IT'S WELL WORTH.
>> I THINK HAVING A STRATEGIC PLAN FOR HOW TO GET SOME KIDS INVOLVED.
I THINK WHEN IT HAD INITIALLY GOT BROUGHT UP, WE JUST FLOATED IT TO TONY.
>> MARTIN IS WHO WE FIRST TALKED TO.
>> [OVERLAPPING] THAT'S MY POINT. [LAUGHTER]
>> WE GAVE IT TO TALK TO THE CD FOLKS IF ANYBODY'S INTERESTED IN IT.
AND THEN EVERYBODY GETS BUSY AND THEN FALLS OUT OF PRIORITY LIST AND THEN SIX MONTHS LATER.
SO I THINK PROBABLY HAVING A PLAN FROM OUR SIDE TO GIVE TO WHOEVER WOULD BE THE BEST,
[00:25:05]
PROBABLY BODE WELL WITH THE BOARD.ONE MORE REASON TO ADD THAT TO THE BY-LAWS.
THEN FINAL SUMMARY REPORT PLANNING.
I GUESS AT THIS STAGE JUST WANTING SOME IDEAS EITHER FROM THE BOARD AS TO WHAT THEY WANT TO SEE AS A STRUCTURE.
WHAT KIND OF INFORMATION DO YOU WANT US TO FOLLOW THE OUTLINE OF OUR BY-LAWS? ANY INSIGHT FROM PEOPLE ON THE COMMITTEE AS DISCUSSION SHOULD BE INCLUDED.
ANDY SENT ME SOME VERY WELL THOUGHT OUT POINTS.
A LOT OF DATA THAT I NEED TO HAVE FULL FOCUS TO PUT TOGETHER.
>> HONESTLY, I'D HAVE TO SAY THAT THE FORMAT THAT'S BEEN FOLLOWED SO FAR HAS BEEN MORE THAN ADEQUATE.
THE BOARD AND I SPEAK FOR EVERYBODY THAT HAS BEEN MORE THAN APPRECIATIVE OF THIS COMMITTEE, AND THE DUE DILIGENCE AND THE RESULTS THAT THEY REQUIRED DURING THIS PROCESS HAS BEEN IMMACULATE.
I'D IMAGINE IT'S BEEN FANTASTIC.
ANYWAY, SPEAKING FROM THE BOARD, IF WE COULD MIMIC WHAT HAS BEEN GOING ON IN THE FUTURE FOR FUTURE PROJECTS, AND SEE HOW WE COULD DO ANY BETTER.
THANK YOU ALL. IT'S VERY MUCH APPRECIATED.
>> DO YOU REMEMBER THE POWERPOINT THAT WE PUT TOGETHER FOR TAKING THIS TO THE BOARD AND TAKING THE [OVERLAPPING] HUH?
>> [OVERLAPPING] I THINK I HAVE IT TOO. I'M WONDERING IF IT WOULDN'T BE WORTH AT LEAST LOOKING AT THAT AGAIN AND SEEING IF THERE'S A WAY TO FORMAT A FINAL REPORT IN A MORE VISUAL AND GIVE A LITTLE BIT MORE, SOME VISUALS TO SOME OF THE DATA THAT GOES ALONG WITH IT BECAUSE THAT HAD A LOT OF GRAVITY WHEN WE BROUGHT THAT POWERPOINT TABLE.
>> FROM THE TASK FORCE PIECE, YEAH.
I DON'T THINK THEY THOUGHT ABOUT IT FOR MORE THAN 20 MINUTES.
THEY THEY SAW THAT WE THOUGHT VERY, VERY INDEPENDENT ABOUT IT AND SO IT WAS AN EASY DECISION TO SAY, OKAY, WE TRUST YOU. GO.
>> [OVERLAPPING] I WOULD CONCUR THAT WE HAVE SOLIDIFIED GOING INTO THE FUTURE, THAT THIS IS THE WAY, THE PATH THAT WE SHOULD FOLLOW IN THE FUTURE FOR ANY FUTURE PLAN PROJECTS, OBVIOUSLY SO. THANK YOU AGAIN.
>> I THINK THE TASK FORCE STUFF IS ALL STILL IN THAT BURIED DEEP [OVERLAPPING]
>> DO YOU WANT ME TO LOOK FOR IT?
>> YEAH, IF YOU WOULDN'T MIND.
I THINK I HAVE IT ON MY COMPUTER.
>> I MEAN, THERE USED TO BE A BOND LIKE BUTTON ON THE WEBSITE WHERE YOU COULD WORK YOUR WAY DOWN AND EVENTUALLY GET BACK INTO THE TASK FORCE, THE WORK TASK FORCE WEBSITE.
>> OKAY. IF YOU COULD, THAT WOULD BE GREAT.
IF IT'S NOT, I'M SURE IT'S BURIED.
EVEN IF IT'S NOT LINKED ANYWHERE, IT'S IN THERE SOMEWHERE.
WHAT DO THE KIDS CALL IT THESE DAYS?
>> IT'S DEFINITELY NOT ON TIKTOK. [LAUGHTER] THEY HAVE A LOT MORE TO IT THAN POWERPOINT.
>> AS PART OF THIS FINAL REPORT, WHAT EXACTLY DO YOU HAVE IN MIND? BECAUSE ARE YOU TALKING ABOUT WE ACTUALLY REVIEW THE CHANGES TO THE BYLAWS AND DO IT ALL IN ONE TIME FOR FUTURE REFERENCE OR JUST STRICTLY A REVIEW OF THE PROJECT?
[00:30:04]
I WOULD SEE STRUCTURES.WE'RE GOING TO FOLLOW A SIMILAR FORMAT THAT WE HAVE BEEN AND IT WOULD BASICALLY BE INFORMATIONAL, FRONT END, LIKE THIS IS WHAT WE ARE, THIS IS WHO WE ARE, THIS IS WHEN WE STARTED, THIS IS HOW OFTEN WE MET, BLAH, BLAH, INFORMATIONAL, AND THEN THERE'LL BE A WHOLE SECTION, THE BULK OF IT WILL BE HOW THE WORK HAPPENS, SUCCESSES, SHORTCOMINGS, STRUGGLES, WHATEVER.
THEN I WOULD END WITH SOME SORT OF LIKE.
>> [OVERLAPPING] IMPROVEMENTS, RECOMMENDATION IN TERMS OF FUTURE BONDS, THINGS LIKE THAT.
>> I GUESS WHAT CROSSED MY MIND IS THAT ONCE WE DO THAT, THEN IT'S OVER AND THEORETICALLY, WE CAN'T MAKE CHANGES TO THE BY-LAWS UNLESS THE COURT ACTUALLY APPROVES THOSE CHANGES TO THE BY-LAWS.
SO WE ACTUALLY CAN'T EVEN MAKE CHANGES TO BY-LAWS.
WE CAN ONLY RECOMMEND CHANGES TO THE BOARD BECAUSE THEY HAVE TO APPROVE IT, CORRECT?
>> TECHNICALLY, YEAH. BECAUSE WE MADE IT A BOARD OWNED ITEM.
[OVERLAPPING] YOU CAN RECOMMEND THE CHANGES.
>> WE CAN APPROVE THE CHANGES WE WANT AS A RECOMMENDATION TO THE SCHOOL DISTRICT.
THAT'S WHY I WAS WONDERING IF YOU WANT TO INCLUDE THAT INTO THE SAME THING OR THAT'S A SEPARATE MEETING, BUT I'M NOT SURE IF THAT WOULD HAPPEN. DOES THAT MAKE SENSE?
>> NO, IT MAKES PERFECT SENSE.
I DIDN'T EVEN THINK ABOUT THAT.
>> I WOULD HOPE THAT WE CAN GET THE BY-LAWS DONE BEFORE.
>> AFTER THE MEETING BEFORE? [OVERLAPPING] WHAT ARE WE LOOKING AT? AROUND APRIL, MAY, RIGHT?
>> RIGHT. THEN YOU SUBMIT THEM TO THE BOARD, THEY APPROVE AND THEN WE CAN ACTUALLY MAKE THE CHANGES.
>> CAN I ALSO MAKE A SUGGESTION THAT, RILEY HAS BEEN GREAT, HE'S BEEN SHOWING UP TO OUR BOARD MEETINGS.
BUT I WOULD INVITE YOU ALL PLEASE ATTEND THAT BOARD MEETING AND LET'S ALLOW US TO RECOGNIZE ALL OF YOU BECAUSE IT'S BEEN A GROUP EFFORT.
YOU'RE ALL INVITED TO PLEASE ATTEND THAT BOARD MEETING WHEN THAT TIME COMES, WHEN YOU GIVE YOUR FINAL REPORT.
BECAUSE WE WOULD LIKE TO RECOGNIZE ALL OF YOU FOR YOUR EFFORTS AND YOUR CONTRIBUTION.
>> I WENT TO THE FIRST ONE WE EVER DID.
>> YEAH, I WOULD HOPE THAT WE COULD GET THE BY-LAWS APPROVED INTERNALLY AND KICK THAT UP.
>> [INAUDIBLE] BE HAPPY TO BE PART OF THAT FINAL.
>> YEAH. KEN, YOU'RE INVITED TOO.
BRING A COUPLE OF SIX PACKS, WE'LL HAVE A PARTY.
>> I THINK IF TRACK THAT DOWN, THAT WOULD BE A GREAT STARTING POINT AT LEAST FOR US.
ANYTHING ELSE ON OUR FINAL REPORT PLANNING? THEN WE'LL PROBABLY SPEND A LITTLE MORE TIME ON THAT. THAT'S THE MONTHS.
SO THE NEXT FEW MONTHS GO ON OFFLINE OR DELEGATE SECTIONS TO DIFFERENT PEOPLE BECAUSE THAT WILL BE A LITTLE MORE THAN I WANT TO DO MYSELF.
MOVE ON TO NEW BUSINESS. TURN IT OVER TO KEN.
[4.NEW BUSINESS]
>> I'M JUST TRYING TO BURN THROUGH THIS STUFF.
WE DID HAVE A SMALL MEETING YESTERDAY.
[00:35:02]
BRADLEY WAS NOT ABLE TO ATTEND, BUT WE DID HAVE JOE AND SANDY [PHONETIC], WENT THROUGH THE FINANCIALS.STILL FEELING LIKE WE'RE IN PRETTY GOOD SHAPE.
THIS MONTH WE'RE HITTING THE EXPENDITURE OF 117,732,000 AND CHANGE.
THERE'S AN ADJUSTMENT THAT WE NEED TO MAKE, IT'S TO THE FORMAT OF THE EXPENDITURE SUMMARY.
AND ALSO IT WILL ALSO BE THE SAME ADJUSTMENT ON THE CASH FLOW CHART.
AND THEN WE TALKED THROUGH WITH WITH JOE AND SANDY LAST NIGHT, BUT THE SHORT VERSION IS IF YOU LOOK AT THE EXPENDITURE SUMMARY, THE 92 MILLION WAS THE ORIGINAL CONTRACT AMOUNT, GMP THAT DID NOT INCLUDE THE PARK.
IT ALSO DID NOT INCLUDE, OF COURSE, ALL THE CHANGE ORDERS THAT WE DIDN'T KNOW WOULD HAPPEN OR NOT HAPPENED.
SO WHAT YOU'LL NOTICE, THE EXPENDED NOW HAS OUTPACED THE GMP, WHICH HAS ONLY OCCURRED ON THIS DOCUMENT, HASN'T OCCURRED IN REAL LIFE.
SO WHAT WE DECIDED TO DO AND WANTED TO GET THE FEEDBACK FROM JOE AND SANDY BEFORE WE MADE THE CHANGE WAS WE'RE GOING TO ADD SOME LINES THAT WILL SHOW AN ADJUSTED CURRENT GMP BASED UPON ALL THE APPROVED PCCOS, WHICH IS CLOSER TO 99 MILLION.
WHEN YOU LOOK AT LIKE EVEN THE CASH FLOW SHEET PROVIDED BY CORNERSTONE, THE CUMULATIVE AMOUNT WITH THE ORIGINAL GMP, WHICH THEIR GMP, IT INCLUDED THE PARK.
IT'S REALLY JUST A NUMBER OF SCHEMES BEHIND THE SCENE, BUT TO COMMUNICATE PROPERLY WITH YOU AND ANYBODY ELSE, WE FELT LIKE WE NEEDED TO MAKE A BIT OF A COURSE CORRECTION AND HAD SOME INFORMATION TO IDENTIFY HOW MUCH WE'VE SPENT ON THE PARK.
WHICH IS ALSO PART OF THE STORY IN THE END TO THE COMMUNITY THAT WE DID END UP SPENDING 5.7 MILLION ON THE PARK INSTEAD OF TWO, BUT IT'S GOING TO THROW THESE NUMBERS OFF.
SO WE'D LIKE TO CLEAN THAT UP.
SO WE ARE GOING TO MAKE A CHANGE FOR THE NEXT MONTH'S EXPENDITURE SUMMARY, THAT WILL HAVE A COUPLE OF ADDITIONAL LINES AND ACCURATELY REFLECT WHERE WE'RE AT BIG PICTURE WISE, A WHOLE PILE IN ONE PLACE. DOES THAT MAKE SENSE?
>> SO THEN GOING THROUGH, ONE THING I REALIZED THAT YOU DIDN'T SLIP IN HERE IS I HAD MY BUDGET RISK ANALYSIS, WHICH IS NOT IN HERE, SO I DON'T HAVE IT TO SHARE WITH YOU.
I CAN SEND IT OUT AFTER THE MEETING, I CAN EMAIL IT TO THE GROUP, BUT BASICALLY, WHERE WE SIT IS WE HAVE 60 PRICING EXERCISES LEFT.
WE'RE SITTING RIGHT AT ABOUT $600,000 LEFT IN KITTY.
SO THAT NUMBER IS A LITTLE BIT FALSELY LOW, WHICH WE'RE DOING INTENTIONALLY.
WE'VE GOTTEN THROUGH ALL THE PRICING ON THE PARK.
AND SO BECAUSE OF THE RENOVATION STYLE OF THE WORK, I INTENTIONALLY HEDGED IT HEAVILY FOR CONTINGENCY.
AND THEN WITHIN THE SPREADSHEET THAT I'VE KEPT THE WHOLE TIME WORKING WITH MARCUS, I'VE ALSO, WITHIN THAT SPREADSHEET, BEEN VERY CAUTIOUS TO HAVE A LOT OF EXTRA MONEY INCLUDED IN MY SPREADSHEET.
SO AS WE'VE BEEN PRICING THE PARK MONTH BY MONTH, THE AMOUNT WE'RE SPENDING ON THE PARK WHILE STILL HAVING THE SAME AMOUNT OF CONSTRUCTION ACTIVITY HAS WENT DOWN AS WE PUT REAL PRICING COMPARED TO THE WRONGS I WAS CARRYING THAT WERE ARTIFICIALLY HIGH.
WE'VE GOTTEN THROUGH ALL THE PRICING IN THE PARK.
AND NOT JUST IN THE PRICING, BUT THE WORK HAS BEEN COMPLETED.
SO IT'S NOT JUST WE'RE SPECULATING AND THERE MIGHT BE SOME MORE CHANGE ORDERS DOWN THE ROAD, THE WORK HAS ACTUALLY OCCURRED.
SO THERE'S GOING TO BE ANOTHER $200 000-$300,000 AVAILABLE TO PUT ON TOP OF THAT 600,000 ONCE WE FINALLY GET TO A POINT WHERE WE FEEL LIKE IT'S REASONABLE TO RELEASE THAT CONTINGENCY.
RIGHT NOW WE'RE NOT. SO WE'RE CALLING IT THAT $600,000 JUST UNDER THE GUISE OF WE DON'T WANT PEOPLE THINKING WE HAVE MORE MONEY THAN WE HAVE.
[00:40:02]
AND THEN IN ADDITION TO THAT, WE HAD THE ITEMS THAT I WENT OUT TO BID DIRECTLY FOR THIS YEAR UPGRADES ON THE VIDEO AND ALL THE STAGE WORK.AND SO THAT WORK IS ABOUT $700,000 AND CHANGE.
AND WE'VE GOT A SEPARATE LINE ITEM CONTINGENCY OF $80,000.
SO IF SOMETHING GOES WRONG ON THIS WORK THAT'S GOING TO HAPPEN FROM MARCH TO MAY, CARRY MORE THAN 10% FOR THAT, WHICH IS PROBABLY TOO HIGH OF A NUMBER FOR THE NATURE OF THE WORK, BUT IT'S BETTER TO BE CONSERVATIVE.
SO WE'VE GOT A SEPARATE 80,000 THERE.
SO I'M TELLING YOU THE NUMBER NOW IS PROBABLY 600,000 BUT THERE IS ANOTHER TWO TO 300 TO ADD, WE'RE JUST NOT WILLING TO ADD IT HERE.
THAT MAKES SENSE. SO THAT WAS ALL LAID OUT ON I THINK IT'S PAGE 12 OR 52.
THAT WAS HEIDI'S BREAKDOWN WITH THE BIG PICTURE OF THE PARK AND EVERYTHING INCLUDED IN.
AGAIN, LEFT OVER $600,000 THAT'S EVERYTHING IN THE BUDGET AS WE ARE GOING TO PAY FOR EVERY LAST THING THAT HAS OCCURRED AND WE DO HAVE SOME THINGS WE NEED TO WORK THROUGH WITH THE ATTORNEYS OF CORNERSTONE, BUT WE'VE ACTED LIKE WE'RE GOING TO PAY EVERYTHING TO BE CONSERVATIVE.
THE MURAL IN THE PARK IS STILL COVERED IF WE WANTED TO DO THAT.
ALL THOSE THINGS, THE WISH LIST ITEMS THAT ARE NOW PRETTY DARN SMALL, BUT THEY ARE STILL PROVIDED FOR, AND THEN I'M STILL CARRYING LIKE ANOTHER $70,000 WHAT IF ON THE DEMOLITION OF THE CTE BUILDING.
SO THAT'S ABOUT $600,000 FOR THE WORK.
MARCUS AND I HAVE HELD ON TO ANOTHER 70, JUST WHAT IF KIND OF A DEAL.
AND THEN WE'VE PROVIDED FOR THAT SCOPE GAP TO RE-LANDSCAPE THE AREA BETWEEN THE TENNIS COURT AND THE PARKING LOT. GOT THAT COVERED.
SO WITH THAT 600, THAT'S EVERYTHING STILL INCLUDED, WHETHER WE'RE [INAUDIBLE] THE ITEMS THAT WE NEED TO WORK THROUGH WITH THE ATTORNEY OF THE CORNERSTONE IS OVER A MILLION DOLLARS.
>> WHAT'S GOING ON WITH CORNERSTONE, THE LAWYERS?
>> THERE'S ITEMS THAT CORNERSTONE HAS SUBMITTED AS CHANGES THAT ARE CURRENTLY BEING CARRIED IN THESE NUMBERS AS IF THEY WILL BE PAID FOR.
>> WE HAVE A REQUEST FROM A SUBCONTRACTOR FOR INCREASED FUEL COSTS OF ABOUT $300,000.
WE CAME BACK AND SAID, WE DON'T THINK THIS IS A LEGITIMATE ASK.
THEY'VE ASKED, THEY'VE SAID, WE DON'T KNOW, THIS NEEDS TO BE REVIEWED BY THE ATTORNEYS.
WE HAVE A NUMBER OF ITEMS, BECAUSE PART OF IT IS SAYING, WELL, THIS ISN'T FAIR, YOU SHOULDN'T BE ASKING FOR THAT.
BUT THEN THERE'S ALSO A COMPONENT OF THE SCHOOL FOLLOWING THE RULES, IF THEY GOT AUDITED DOWN THE ROAD, WHERE SOME THINGS ARE VIEWED AS A GIFT OF PUBLIC FUNDS, AND YOU CAN'T HAVE THE SCHOOL GET IN A POSITION WHERE THEY GOT AUDITED THAT THEY WERE GUILTY OF PROVIDING A GIFT FROM PUBLIC FUNDS.
THAT'S WHERE THE ATTORNEYS REALLY NEED TO COME IN AND DO THEIR PART.
WE'VE GOT EVERYTHING OUTLINED IN A SEPARATE SPREADSHEET THAT IS GOING TO BE REVIEWED BY THE ATTORNEYS.
JUST LIKE JOE ASKED AT ONE POINT, WHICH WAS A GREAT QUESTION, HE ASKED ABOUT THE BLINDS CONTRACTOR THAT WENT OUT OF BUSINESS AND HE SAID, IS THERE ANY RELIEF AVAILABLE FROM THE INSURANCE COMPANY FROM THE CONTRACTOR THAT WENT OUT OF BUSINESS? I SAID, I DON'T KNOW, BUT I'LL LOOK INTO IT.
SO I DID AND WHERE I LANDED WAS ASKING PERKINS [INAUDIBLE] TO REVIEW THAT.
THEY CAME BACK AND SAID, WELL, WE DON'T KNOW IF IT'S A FAIR THING FOR THEM TO ASK TO BE COMPENSATED FOR THE INCREASED COST IN THE NEW BLINDS INSTALL.
I DON'T KNOW WHERE THAT'S GOING TO LAND, BUT IT WAS A GOOD QUESTION, IT WAS A LITTLE BIT DIFFERENT QUESTION, BUT IT LANDS US TO A PLACE WHERE NOW THAT'S INCLUDED IN THAT LIST AND THAT WAS ABOUT $146,000.
WE'VE GOT MULTIPLE INCREASED COSTS FOR MATERIAL REQUESTS, WHICH ADD UP TO SEVERAL HUNDRED THOUSAND DOLLAR.
PRETTY SOON IT'S UP INTO OVER A MILLION, BUT THAT'S ALL GOING TO HAVE TO BE WORKED THROUGH WITH THE ATTORNEYS.
[00:45:03]
WHAT KICKED THIS OFF IS, IF YOU RECALL, IN SEPTEMBER I DISCOVERED A LOT OF ERRORS THAT ADDED UP TO A LOT, WHICH THEN ME ASKING AND PUSHING AND BEGGING FOR THE INFORMATION CAUSED THEM TO DISCOVER MORE PROBLEMS AND THEY'RE LIKE, OH, AND WE DIDN'T TELL YOU ABOUT THIS, $900,000 EITHER.THAT'S WHEN WE HAD THE SPECIAL MEETING.
WE SAID, OKAY, WE NEED TO REGROUP AS A GROUP, HOW ARE WE GOING TO GO FORWARD? THAT'S WHERE WE CAME UP WITH THE BUDGET SUBCOMMITTEE AND IT LED US TO AN AUDIT OF THE BOOKS.
I'M UNDER THE UNDERSTANDING THAT THEY COMPLETED THE AUDIT MARK, OF COURSE, WENT FOR SURGERY, SO THE TIMING WASN'T GREAT.
BUT EITHER WAY, THAT WENT PRETTY GOOD.
THEY DID FIND SOME STUFF IN THE AUDIT.
THEY WERE QUESTIONING THIS WAS A LEGITIMATE CHARGE, IT'S NOT A HUGE AMOUNT, NOTHING WOULD SUGGEST ANY IMPROPRIETY, BUT CERTAINLY IF THEY WERE DOING IT CORRECTLY OR NOT.
THAT WAS A GOOD PROCESS TO GO THROUGH.
AT THE END OF THAT, I'LL HAVE THE AUDIT AND ALL THESE OTHER ISSUES THAT THERE ARE GOING TO BE A NEGOTIATION BETWEEN THE DISTRICT'S ATTORNEY AND CORNERSTONE'S ATTORNEY AS A GROUP.
HOPEFULLY, I'M NOT INCLUDED IN THOSE DISCUSSIONS, BUT I'D LIKE TO AVOID THAT.
THEY WILL CERTAINLY HAVE A NEGOTIATION AND HOPEFULLY THEY WILL LAND IN A SPOT WHERE CORNERSTONE IS HAPPY AND FEELS LIKE THEY'VE BEEN MADE WHOLE AND THE DISTRICT FEELS LIKE THEY'RE IN A POSITION TO JUSTIFY THE DECISIONS THAT WERE MADE [INAUDIBLE]
>> IT'S MORE LIKE A LEGAL REVIEW REVIEWING EXPENSES THERE.
WE'RE NOT ACTUALLY IN LITIGATION AGAINST?
>> NO. [OVERLAPPING] THAT WAS MY, I GUESS, THE POINT OF THE QUESTION.
WE'RE NOT GOING TO COURT. [OVERLAPPING]
>> IT'S BEEN FRIENDLY. IT HASN'T OCCURRED AS QUICKLY AS I WOULD LIKE TO SEE, BUT I GUESS THAT'S THE NATURE OF THE BEAST BECAUSE I LIKE TO GET THINGS RESOLVED AS QUICKLY AS POSSIBLE AND NOT BEING INDEPENDENT BECAUSE THAT DOESN'T FEEL GOOD.
BUT I THINK WE'RE AT THAT POINT WHERE THEY CAN START SCHEDULING THOSE MEETINGS AND ACTUALLY TALK THAT THROUGH AND THAT'LL BE MARK, THE ATTORNEY AND SAM AND MARCUS AND THEIR ATTORNEY. THAT'S WHERE WE'RE AT.
>> I KNOW THERE'S A BUNCH OF STUFF THAT GOES INTO THAT FINAL BALANCE NUMBER, BUT IT DROPS PRETTY GOOD AMOUNT FROM NOVEMBER OR WHATEVER OR DECEMBER EVEN.
I THINK WE HAD A LITTLE MEETING IN DECEMBER.
>> WAS THERE ANY MAJOR ITEM THAT CHANGED THAT?
>> NO. IT'S JUST A FUNCTION OF IF [OVERLAPPING] EVERYTHING'S PULLED IN, WE'RE MAKING FINAL DECISIONS.
WE'RE SEEING IF WE'RE MOVING FORWARD WITH THESE BEHALF.
PART OF THAT ADJUSTMENT WAS OUR CONTRACT AMENDMENT TO REFLECT THE ADJUSTMENT TO GMB, PART OF IT WAS FOR INDETERMINATE TO GET CLEANED UP.
THERE WAS CONTRACT WORK, INDIRECT COST FOR CSG, FOR INDETERMINATE.
ONE THING THAT I WANTED TO BRING UP WHICH TRIGGERED ME TO LOOK AT, I REMEMBER EARLY ON THERE WAS SOME FEEDBACK THAT WASN'T REALLY POSITIVE ABOUT INDETERMINATE FEES FOR THE PARK AND IT FELT LIKE WE WERE SPENDING TOO MUCH MONEY.
I DON'T REMEMBER WHO MADE THE COMMENT, BUT IT LODGED IN MY BRAIN AND I THOUGHT WELL, WHEN I GET TO A POINT WHERE WE ACTUALLY KNOW HOW MUCH WE'RE SPENDING AND WHAT WE'VE DONE, HOW MUCH THEY PROVIDED, I'D LIKE TO REVISIT THIS AND I DID THE OTHER DAY.
I DID A LITTLE BIT OF RESEARCH TO FIND OUT FOR A RENOVATION OF THE SEISMIC NATURE WHERE WE HAVE ASBESTOS, WE HAVE DIFFERENT THINGS TO CONSIDER, THE COMPLEXITY OF THE PROJECT.
THE EXPECTED AMOUNT YOU WOULD SPEND IS ABOUT 8% ON YOUR DESIGNERS AND WE'RE LIKE 8.2% OR 8.02% TURN AROUND.
THEN I FOLLOWED UP AND I KNEW THE NUMBERS, BUT I CALLED TIM, AND I SAID WELL, JUDGING BY THE NATURE OF THE PARK, WHAT SHOULD THE DESIGN TEAM CHARGE PERCENTAGE WISE OF ALL THE EXPENDITURES FOR THE ENTIRE PROJECT? HE SAID, OH, I DON'T KNOW, ABOUT 8%.
I ALREADY HAD 8%, HE HAD 8%, THAT'S WHERE WE LANDED.
I DID FOLLOW UP ON THAT AND DO FEEL LIKE AFTER REVISITING THAT, INDETERMINATE DOES NOT HAVE AN EXORBITANT AMOUNTS.
I THINK WHAT PERHAPS MIGHT HAVE HAPPENED IS THAT, YES, BEFORE IT WAS A SMALL TWO MILLION BUDGET AND EVEN AT ONE POINT,
[00:50:04]
IT WAS A LITTLE BIT BELOW THAT, BUT THEY WERE STILL SHOWING DESIGN FEES THAT WERE MORE GEARED TOWARDS A $5 MILLION JOB.>> IT WAS LIKE 20%, LIKE HUNDREDS OF THOUSANDS OF DOLLARS.
PROBABLY $2 MILLION WAS ALREADY THERE, WHY ARE WE SPENDING HUNDREDS OF THOUSANDS OF DOLLARS?
>> YEAH. EVEN WITH THE LATEST CONTRACT REVISION, WHICH ACCOUNTS FOR ALL THE THEATER UPGRADES, WHICH IS ANOTHER GROUP, BECAUSE WHEN WE DIDN'T KNOW IF YOU HAVE THE MONEY, THEY DIDN'T WANT TO PAY THE THEATER CONSULTANTS TO DESIGN A THEATER PROJECT AND THEN NOT USE IT, SO THEY ACTUALLY PUT THE KIBOSH ON THAT, AND SO THE LAST FEE I THINK IT WILL BE THE LAST CONTRACT AMENDMENT FOR INDETERMINATE WAS 75,000, WHICH PRIMARILY REFLECTS ADDITIONAL WORK IN THE PARK.
IN TOTAL FOR THE PARK WAS ABOUT 400 AND SOME THOUSAND.
WE'RE SPENDING ABOUT 5.5, 5.6 MILLION ON THE PARK, SO IT LANDS AT ABOUT 80% OF THE OVERALL CONTRACT, SO IT FELT VERY APPROPRIATE. ANY QUESTIONS ON THAT? I'LL JUMP RIGHT INTO THE MONTHLY REPORT IF THAT'S OKAY.
OVER THE MONTH OF DECEMBER, THE FINAL WORK WAS COMPLETED IN THE CTE WING AND STUDENT AND STAFF MOVED IN UPON THE REOPENING OF SCHOOL AFTER THE WINTER BREAK.
SITE WORK LANDSCAPING HAS MADE GOOD PROGRESS ACROSS THE SITE.
A SMALL AMOUNT OF LANDSCAPING NEEDS TO OCCUR ACROSS THE SITE AND SHOULD BE COMPLETE OVER THE NEXT MONTH OR SO, DEPENDING ON WEATHER.
FINAL FENCING HAS BEEN INSTALLED IN MOST AREAS.
ONCE THE OLD CTE BUILDING IS DEMOLISHED, THE FINAL FENCING WILL BE INSTALLED AROUND THAT AREA, AS WELL AS CLOSING OFF THE ACCESS POINT TO THE RAILROAD PROPERTY FOR ACCESS TO THE PROJECT OVER THE LAST FEW YEARS.
ACT AUDITORIUM WAS TURNED OVER TO THE SCHOOL FOR USE RIGHT AFTER THE THANKSGIVING BREAK.
SUBMITTALS HAVE BEEN COMPLETED AND REVIEWED BY THE DESIGN TEAM WHERE THE THEATER UPGRADES JUST HAD A MEETING.
WE'RE DOING SEPARATE MEETINGS EVERY OTHER WEEK WITH ALL THE SUBS AND THEN US MEETING WITH THE DESIGN TEAM, SO WE JUST HAD ANOTHER ONE TODAY, IT WAS A VERY LONG MEETING THAT LASTED ALL OF THE EVENING.
[LAUGHTER] I'M FEELING PRETTY GOOD.
THE BIG QUESTION MARK THERE WAS STAGECRAFT WHO HAS ALL THE CURTAINS AND ALL OF THAT AND I'VE BEEN REALLY HARPING ON THEM ABOUT THE TIMES TO MAKE SURE THAT WE HIT THAT TARGET.
ALL INDICATIONS ARE THEY'RE GOOD TO GO, THEY CAN GET EVERYTHING.
THERE WAS ONE LITTLE PANEL THAT THEY ALREADY ORDERED THAT THEY DON'T KNOW WHAT THE LEAD TIME ON THAT WAS.
I'M LEANING ON THEM AND [INAUDIBLE] RECORD WITH THE TIME FRAME.
THEN EXISTING CTE, THE BUILDING IS IN PROCESS OF BEING DEMOLISHED.
THIS WAS DELAYED BY THE SNOW LAST WEEK, BUT IT'S BACK IN PROCESS THIS WEEK.
ONCE THE BUILDING HAS GONE, THE AREA WILL BE TEMPORARILY RESTORED WITH LOW MAINTENANCE GRASS.
I WAS BY YESTERDAY, IN FACT THEY WERE PROCEEDING, THEY WERE TEARING TO THE OLD CART AREA.
HOPEFULLY BEFORE LONG THAT BUILDING'S GONE, THE BOILER IS GONE AND THE OLD SHED IN THE VERY BACK CORNER IS GONE, THE OLD DRIVER'S EDUCATION TRAILER IS GONE. FEELING PRETTY GOOD.
>> [OVERLAPPING] [LAUGHTER] JAMIE, DID YOU SHED A TEAR WHEN THAT BOILER WAS GONE?
>> ANY FEEDBACK FROM STAFF AND STUDENTS ON THE NEW CTE AFTER THREE WEEKS?
>> I'VE BEEN BY A COUPLE OF TIMES.
I WENT THE OPENING DAY AND THEY STILL HAD A LOT OF BOXES UNPACKING.
WENT LAST NIGHT, I HAD A COUPLE COMMUNITY MEMBERS WHO WANT TO SEE THE SPACE, AND GOODWIN AND I TOOK THEM ON A TOUR.
YOU CAN START TO SEE THE PERSONALITY SHOWING UP IN THE SPACES.
I GOT TO TALK TO THE STAFF, THEY'RE LOVING IT, TRYING TO FIGURE IT OUT. IT'S A NEW SPACE.
THE FEEDBACK I GOT FROM STAFF WAS THEY WERE APPRECIATIVE OF ALL THE MOVES THAT HAPPENED PRIOR BECAUSE THOSE STAFF FIGURED OUT THE THINGS THAT NEEDED TO BE ADJUSTED FOR THEM.
[00:55:06]
THEY THOUGHT IT WAS PROBABLY A PRETTY GOOD DEAL.I THINK WHAT'S BEEN AMAZING IS JUST HAVING THEM IN THE BUILDING.
THE KIDS ARE FEELING CONNECTED.
IT'S VERY VISIBLE, ESPECIALLY IF YOU GO TO A ATHLETIC EVENT, THE CTE WING IS STILL VERY VISIBLE.
WHETHER YOU'RE IN THERE TONIGHT FOR A GAME OR WHATEVER, PEOPLE KNOW WHAT'S HAPPENING.
THERE'S ACTUALLY AN ARTICLE COMING OUT THIS WEEK ABOUT OUR TRADES PROGRAMS, AND OUR HIGH SCHOOL CURRENTLY HOUSES 61 CTE COURSES, AND IT'S GOING TO CONTINUE TO GROW. I'M EXCITED.
>> IT'S PRETTY COOL. SO MANY OF THE SCHOOLS WENT AWAY FROM CTE., AND OF COURSE, THAT'S THE END OF THE WORLD THAT I COME FROM.
WE ACTUALLY HAVE A DISTRICT COMING ON FRIDAY TO DO A TOUR OF IT BECAUSE THEY'RE LOOKING TO BUILD A SCHOOL.
THEY WANT TO KNOW ABOUT OUR CTE WING AND THE COURSES WE'RE OFFERING. I'M EXCITED.
>> WELL, THE AQUACULTURE PROGRAM, THAT'S SO UNIQUE.
>> YEAH. THEY WERE THERE LATE LAST NIGHT WORKING, TRYING TO GET THAT SET UP.
THE INTERESTING THING, IF YOU GO TO A COUPLE OF OUR ELEMENTARY SCHOOLS, THEY HAVE MANY VERSIONS OF IT.
NOW WHAT WE'RE ABLE TO START TALKING ABOUT IS WHAT DO THE TRADE CLASSES LOOK LIKE IN OUR MIDDLE SCHOOLS AND THEN WHAT OPPORTUNITIES ARE HAPPENING IN OUR ELEMENTARY SCHOOL? NOT WAITING FOR KIDS TO GET INTO THEIR FRESHMAN YEAR, BUT STARTING THAT PATH ALL THE WAY UP.
IS EVERYTHING POWERED UP LIKE WITH THE WELDERS AND ALL THE OTHER STUFF THERE IS?
I HAVEN'T CHECKED THIS WEEK AT THIS AND I KNOW THAT I WAS OUT LAST WEEK CHECKING ON THE DUST COLLECTOR, IT LOOKED LIKE THEY WERE GETTING CLOSE.
DO YOU KNOW IF THAT GOT FIRED UP SUCCESSFULLY MAYBE?
>> THEN ON THE WELDERS, I THINK WE WERE WAITING.
THERE WAS AN ISSUE OF WAITING FOR THE BREAKERS.
>> THEY WERE NOT READILY AVAILABLE.
ALL OF THOSE MACHINES WERE CAPABLE OF RUNNING ON 110.
BUT WHEN WE ACTUALLY WENT IN AND TALKED TO MITCH, HE SAID, WELL, I WOULD REALLY LIKE HIM TO BE 220 TO HAVE A MAXIMUM PERFORMANCE.
A LITTLE BIT OF A SWERVE THERE, AND SO WE HAD TO ORDER THOSE BREAKERS AND GET THOSE COMING.
WHAT ABOUT THE ONES FOR THE FREE FLOATING WELDERS OUT IN THE MIDDLE OF THOSE BIG FUNNY PLUG INS?
>> [OVERLAPPING] I HAVEN'T CHECKED THIS WEEK.
>> ALL RIGHT. IT WASN'T A REWIRING SITUATION, IT WAS JUST BASICALLY YOU JUST HAD TO UPGRADE YOUR BREAKERS?
>> YEAH. THE ENGINEER PROVIDED THE ONE AND MENTIONED VERY MUCH LIKE TO HAVE 220, SO WE SAID SURE, BUT THEN FOUND OUT THAT THE BREAKERS WERE LONG LEAD TIMES.
BUT IN THE END MITCH GET WHAT HE WOULD LIKE TO HAPPEN, SO THAT'S WORTH DOING, I THINK SO. THEN ON CRITICAL BUILDING PROJECT, WE'RE PRETTY MUCH WRAPPED UP EVERYWHERE. VISTA IS WRAPPED UP.
THE ONE THING WE ARE STILL DOING IS WE DECIDED TO ADD SOME ADDITIONAL BALANCING.
WE'VE ADDED SOME MORE ZONES IN VISTA THAT EPS IS GOING TO COME BACK AND DO VIA A CHANGE ORDER.
THERE WERE SOME AREAS THAT, FOR WHATEVER REASON, WEREN'T ORIGINALLY INCLUDED.
WE'RE ADDING SOME THINGS TO MAKE SURE THE ENTIRE BUILDING IS REGISTERED INTO THE BUILDING MANAGEMENT SYSTEM.
THEN CUSTER, WE'VE ALSO THROUGH I THINK AMY'S GUYS CAN DO A LITTLE BIT OF STUFF TO MAKE IT READY THE BALANCERS TO COME THROUGH AND REBALANCE CUSTER TO MAKE SURE THAT IT'S ALL FUNCTIONING PROPERLY.
SO THAT WAS GOING TO BE ANOTHER $20,000, BUT THE SYSTEM WOULDN'T FUNCTION PROPERLY IF IT WASN'T BALANCED SO WE FELT LIKE WE HAD TO DO THAT.
WE'RE PICKING AWAY AT THOUGH, SO WE'RE REALLY CLOSE TO PUTTING ICING ON THE CAKE, BUT NOT QUITE.
THE BASE WORK IS ALL DONE, I BELIEVE.
>> THIS IS IN THE PROCESS OF BEING FIXED?
>> NO, WE'RE ADDING SOME ZONES, SO WE NEED TO ADD SOME WIRINGS AND SENSORS TO ADD.
IT ALREADY HAD IT A PBC CONTROL SYSTEM.
IT WAS JUST SUPPOSED TO BE UPGRADED AND MODERNIZED,
[01:00:03]
BUT THEY'VE DISCOVERED THAT SOME AREAS JUST DIDN'T GET COVERED BEFORE.SO WE'RE ADDING THOSE. THAT MAKES SENSE?
>> IT MAKES SENSE. I JUST HAD A I MIGHT KNOW A TEACHER THAT WORKS THERE AND THERE ARE A LOT OF CARPAL HEATERS IN THAT CODES HAULED IN DURING THE COLD WEATHER. THAT'S WHY I WAS JUST.
>> YEAH, THE FINAL CUTOVER AS HAPPY.
WE HAD SOME ISSUES. WHEN IT GOT COLD AND WE MIGHT HAVE STILL HAD THOSE ISSUES ANYWAY, TO BE HONEST.
IT'S AN OLDER BUILDING. THEN ALSO UNDERSTAND THAT THE MECHANICAL EQUIPMENT DIDN'T GET CHANGED, ONLY THE CONTROLS AND MONITORING WAS REPLACED.
DOES THAT MAKE SENSE? SO WE DIDN'T PUT IN NEW FURNACES, WE DIDN'T PUT IN NEW BOILERS.
WE PUT IN A NEW BMS SYSTEM, BUILDING MANAGEMENT SYSTEM, WHICH ONLY RECORDS AND GIVES REMOTE ACCESS TO THE SYSTEMS. DOES THAT MAKE SENSE?
>> IT MAKES SENSE. IT'S ACTUALLY NOT A BIG DEAL BUT IT IS BROUGHT THAT UP.
I READ ABOUT THE STORIES OF VISTA.
ANYWAY. SO THE HEATING ISSUE MAY NOT BE FIXED, AT LEAST IT WILL BE UPGRADED FOR ACCESS.
>> WHAT KIND OF SOFTWARE SYSTEM ARE THEY USING FOR THE DELTA P AND MANAGING BUILDINGS?
>> I'M A CARPENTER. IT'S NIAGARA TRIDIUM SYSTEM.
ORIGINALLY, WE WERE GOING TO HAVE DISTECH FIELD DEVICES AND THEN IT'S WAY TOO LONG OF THE STORY TO TELL YOU ABOUT THEM SWITCHING TO THE DELTA FUEL DEVICES, BUT IT'S THE NIAGARA TRIDIUM PROGRAM.
NOW, THAT'S ABOUT ALL I CAN TELL YOU.
I KNOW YOU KNOW FAR MORE ABOUT THIS SUBJECT THAN I DO.
>> I WAS JUST CURIOUS HOW THE SYSTEMS TALK TO EACH OTHER AS FAR AS THROUGHOUT THE SYSTEM.
>> YEAH. THE POINT OF THAT PROJECT WAS TO GET ALL OF THE DISTRICT FACILITIES ON THE SAME SYSTEM, SAME NETWORK, [OVERLAPPING] SAME FACILITY GRID.
SO WARREN GOES TO THE FACILITY GRID AND HE CAN SEE WHAT'S HAPPENING IN EACH.
VISTA FOR WHATEVER REASON WAS LEFT OFF THE LIST, WAY BACK BEFORE ANY OF US WERE INVOLVED.
FOR SOME REASON, VISTA GOT LEFT OFF.
SO I TALKED TO JAMIE AND SAID, WELL, SURE I'D BE GREAT SINCE WE'RE DOING THE WHOLE DARN DISTRICT TO ALSO PICK UP VISTA, WHICH WAS A FEW HUNDRED THOUSAND DOLLARS ADD-IN OPTION.
SO THE PRICING CAME IN GOOD ENOUGH.
IN FACT, WE TOOK ADVANTAGE OF THE MARKETPLACE CHANGING AND EPS WANTING DESPERATELY TO TAKE OVER AT FERNDALE BECAUSE, WHAT WAS THE DIFFERENCE AGAIN? JAMIE, I BELIEVE THAT WE CAME IN 800,000 AND THE NEXT CLOSEST NUMBER WAS 1.4 MILLION OR?
>> SO EPS DID NOT WANT TO LOSE FERNDALE AS A CLIENT, SO THEY JUST WAY LOW.
SO THAT'S THE ONLY REASON WE COULD DO VISTA WAS, IT'S WAS HUNDREDS OF THOUSANDS OF DOLLARS, BUT WE WERE WAY UNDER WHAT WE HAD ANTICIPATED.
>> RIGHT ON. WE'LL BE ABLE TO BE MUCH MORE ON TOP OF THINGS.
IT DOESN'T FIX WHEN WE'RE FIVE DEGREES WITH THE NORTH EASTERLY AND WE'RE GOING TO HAVE ROOMS THAT STRUGGLE TO GET UP TO TEMPERATURE.
THEY WEREN'T DESIGNED TO WORK THAT WELL WHEN IT'S THAT COLD.
>> MANY OF US HAD SPACE HEATERS.
>> I KNOW THERE WAS A DISCUSSION WITH BALANCE OF FUNDS ON THAT SECURITY CRITICAL MAINTENANCE, WHATEVER.
I KNOW THERE WERE A FEW PROJECTS LIKE ENTRYWAY CAN BE A CUSTER WAS THE ONE THAT COMES TO MIND.
JUST ARE THOSE THINGS WHAT WE EXPENSE?
>> I'M LETTING THE DUST SETTLE AND SEE WHERE WE LAND. YEAH.
>> SO THERE'S STILL A POCKET THAT MIGHT BE USED FOR SOME OF THOSE OTHER SMALL.
>> THE TEMPT IS IF WE HAVE STILL MONEY, ESPECIALLY THE CUSTER ONE WAS ONE THAT'S BEEN TALKED ABOUT FOR A LONG TIME.
YEAH. I JUST WANT TO SEE WHERE LIKE, WE FOUND SOME THINGS IN VISTA THAT WE NEEDED TO ADDRESS.
SO WHEN ALL THAT IS SORTED OUT AND SEE WHAT WE GOT LEFT.
>> THEN THE OTHER THING THAT HAS BEEN ADDED TO THE PROJECT,
[01:05:02]
IT'S BEEN FAR LESS AMOUNT THAN WHAT I ANTICIPATED.BUT SINCE THEY WERE ALL EXISTING BUILDINGS, WE DIDN'T KNOW WHAT EQUIPMENT WAS FUNCTIONING PROPERLY OR NOT.
SO THE AGREEMENT THAT WE HAD WITH THE CONTRACTORS BEFORE THEY DID ANY WORK, WE WERE TO GO THROUGH AND EVALUATE THE ENTIRE SYSTEM AND LOOK FOR EQUIPMENT THAT IS NOT FUNCTIONING PROPERLY, AND THEN EITHER A, GIVE THE DISTRICT AN OPPORTUNITY TO FIX IT THEMSELVES OR BY CHANGE ORDER COMING IN AND FIX IT.
SO WE'RE NOT JUST PUTTING CONTROLS ON EQUIPMENT THAT DOESN'T EVEN WORK.
SO THERE'S BEEN A CERTAIN AMOUNT OF THAT, BUT I'VE ONLY BEEN IN THE $20,000-$30,000 RANGE.
I THOUGHT IT WOULD BE MORE LIKE $100,000.
SO THAT PART WOULD HAVE BROUGHT US DOWN TO A ZERO BALANCE.
BUT BECAUSE WE DID IT, IT'S BEEN FAR LESS.
SO THAT'S WHY WE AT THE END HAD THAT EXTRA MONEY.
>> I GUESS ALONG WITH THE SAME VEIN, WARREN MAYBE ASKING THE QUESTION OF WHAT, I KNOW THE BOND MONEY IS EARMARKED FOR SPECIFIC WORK, BUT WHEN THERE'S A BALANCE AFTER THE HIGH SCHOOL IS ALL DONE.
IS THERE PROBABLY A POINT WHERE YOU'RE THINKING ABOUT WHAT TO DO WITH THAT AT THIS POINT?
>> WE HAVEN'T HAD THOSE DISCUSSIONS YET.
[OVERLAPPING] MARK MIGHT HAVE.
>> YEAH, WE HAVEN'T HAD REAL SERIOUS DECISIONS.
>> I GOT SUGGESTIONS TOO. THEY MIGHT BE ON THE SAME LINE.
>> THEY GOT TO FIT IN THAT PICTURE OF WHAT WAS SAID.
>> YEAH. BUT I STILL KNOW THERE'S BOND MONEY LEFT IN A POT FROM WHATEVER THE OTHER 20 YEARS AGO.
>> THE BOND WAS LIKE IT WAS FOR CUSTER AND VERIZON, I THINK. IT WAS AN OLDER.
>> CUSTER WAS DOWNGRADED TO THE CASCADIA.
>> RIGHT. WHICH WAS ALSO WRAPPED INTO THE BATHROOMS. [OVERLAPPING]
>> WE USE SOME OF THAT FOR LIKE THE BRICK REPAINTING AND MARK WOULD HAVE I CAN'T REMEMBER WHAT CAME OUT OF SOME OF THAT.
YEAH, THAT HAS BEEN SITTING THERE.
>> YEAH. I JUST KNOW THE BOND MONIES HAS A VERY TARGETED USE.
>> SO IF THERE IS MONEY LEFT OVER.
I KNOW THAT WAS ONE OF THE INITIAL QUESTIONS BEFORE THE BOND EVER GOT PROPOSED.
IT'S LIKE, WELL, YOU'RE ASKING FOR A BUNCH OF MONEY, WHAT IF THERE'S ANY LEFTOVER? IT CAN'T COME BACK.
BUT IT WOULD BE PUT TO SOME USE WITHIN THE AREA YOU'RE SUPPOSED TO WORK.
[OVERLAPPING] YOU GOOD? THANK YOU. ALL RIGHT.
DOES ANYBODY ELSE HAVE ANY COMMENTS, QUESTIONS, STATEMENTS, OPINIONS? THANK YOU. ADJOURNED. [OVERLAPPING]
* This transcript was compiled from uncorrected Closed Captioning.