1. CONVENE
Subject
1.01 Call to Order
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
1. CONVENE
Type
Information

Dr. Erickson will call the meeting to order and welcome audience members.

File Attachments
Subject
1.02 Recite Pledge of Allegiance
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
1. CONVENE
Type
Information

At this time, the Pledge of Allegiance will be recited.

File Attachments
Subject
1.03 Recite Land Acknowledgment
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
1. CONVENE
Type
Information

Mr. Ledbetter will recite this land acknowledgement: 

 

We, the Ferndale School District, acknowledge we are residing on the traditional, ancestral and unceded territory of the Lummi People.

 

The Lummi People are the original inhabitants of Washington's northernmost coast and southern British Columbia. They lived in villages throughout this territory and continue to have an ongoing relationship with these areas.

 

Since Time Immemorial, they have celebrated life on their water ways and on the traditional, ancestral, and unceded lands of their People to perpetuate their way of life.

 

We honor their ancestors as we acknowledge the past, present and future Lummi People as the original inhabitants of this land.

 

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2. ADOPTION OF AGENDA [GC-4.7]
Subject
2.01 Adopt Agenda
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
2. ADOPTION OF AGENDA [GC-4.7]
Type
Action
Recommended Action
Move to adopt the meeting agenda.

The Board will adopt the meeting agenda.

File Attachments
Motion & Voting
3. PUBLIC COMMENT [GC-3.3]
Subject
3.01 Receive Public Comment
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
3. PUBLIC COMMENT [GC-3.3]
Type
Information

Dr. Erickson will recognize audience members who have comments to present to the Board.

 

You can either pre-register by emailing School Board support at kristin.newberry@ferndalesd.org before the meeting with your name, email address and reason for speaking, or by filling out the sign-in sheet at the meeting that evening.  

 

For either option, you may also pre-register to comment on the Ferndale School District website at this link: https://www.ferndalesd.org/school-board/public-comment-form.

 

Commenters who pre-registered will get the chance to speak first. Each commenter will have 3 minutes to speak, and there will be a total of 45 minutes of public comment, in order to allow enough time for the School Board to conduct other business.  If you are not able to complete comments in 3 minutes, you may submit the remainder of your comments in writing.

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4. SHARING [GC-7.E.]
Subject
4.01 Superintendent
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
4. SHARING [GC-7.E.]
Type
Information

The superintendent will share information.

File Attachments
Subject
4.02 Student Board Members
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
4. SHARING [GC-7.E.]
Type
Information

Student board members will share information.

File Attachments
5. FOCUS ON DISTRICT OPERATIONS
Subject
5.01 Adopt Resolution No. 19-2023 Budget Extension for the Transportation Vehicle Fund
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
5. FOCUS ON DISTRICT OPERATIONS
Type
Action
Recommended Action
move to adopt Resolution No. 19-2023 Budget Extension for the Transportation Vehicle Fund for the 2023-2024 school year, as attached hereto and made a part of the minutes.

Mr. Deebach will present Resolution No. 19-2023 approving the budget extension of the Transportation Vehicle Fund for the 2023-2024 school year. This approved resolution will petition OSPI to increase the 2023-2024 Transportation Vehicle Fund from $2,000,000 to $2,700l000 so the district can fund the purchase of additional school buses that were not anticipated in the original budget.

File Attachments
Resolution No. 19-2023 - TVF Budget Extension Adoption.pdf (131 KB)
TVF Budget Status Nov 2023.pdf (56 KB)
TVF Budget Extension Advertisement.pdf (4 KB)
Motion & Voting
6. MATTERS RESERVED FOR BOARD ACTION
Subject
6.01 Governance Culture Policy GC-7 Ferndale School Board Social Contract
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
6. MATTERS RESERVED FOR BOARD ACTION
Type
Discussion

Dr. Erickson will present Governance Culture (GC) Policy GC-7 Ferndale School Board Social Contract for the Board review and discussion.

File Attachments
Policy GC-7.pdf (118 KB)
Subject
6.02 Recommendation of Self-Evaluation
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
6. MATTERS RESERVED FOR BOARD ACTION
Type
Action, Discussion
Recommended Action
Discuss and adopt WSSDA recommended format

Dr. Erickson will present WSSDA survey for self-evaluation for the board to consider for adoption.

 

WSSDA’s online Board Self-Assessment survey is an easy-to-use tool that helps school boards assess and strengthen their performance in governing for improved student learning. Research-based and scientifically validated, the survey is based on the Washington School Board Standards. The self-assessment is freely available to school boards in Washington state.

File Attachments
SA-Sample-Report-8-16[1].pdf (321 KB)
Motion & Voting
7. POLICY UPDATES
Subject
7.01 Adopt revised Policy 4060 - Distribution of Materials
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
7. POLICY UPDATES
Type
Action
Recommended Action
Approve revisions Policy 4060 - Distribution of Materials

Adopt revisions to Policy 4060 - Distribution of Materials.

File Attachments
4060 Revisions for Review.pdf (1,861 KB)
Motion & Voting
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Subject
8.01 All administrative matters delegated to the superintendent that are required to be approved by the Board will be acted upon by the Board via the consent agenda.
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)
File Attachments
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.02 Approve Travel
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)
Recommended Action
Approve Travel request(s)

Approve overnight travel for:

 

1.  Beach Elementary to have an overnight stay on February 9th at the school with the fifth graders.  Cost are covered by PTO and Leadership funds.

2. Five members of the boys golf team and coach Chad Hoidal to travel to Gamble Sands Golf course in Chelan, Washington on April 9-11, 2024 for the Gamble Sands Invitational.  Cost will be covered by the Boys Golf ASB Account.

3.  School Board Directors, Student Representatives and staff attend the Legislative Conference and Day on the Hill on January 28 & 29, 2024 in Olympia, WA.

File Attachments
Beach Travel Request for 5th Grade Overnight 1.doc (26 KB)
Overnight Request--Boys Golf Updated.pdf (334 KB)
Leg Conference.pdf (344 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.03 Accept November 2023 Fund Balance Financial Statements
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Accept the November 2023 Fund Balance Financial Statements, as attached hereto and made part of the minutes.  (Note:  Due to the early date of the December Board meeting, the statements will be attached as soon as they are completed, no later than Monday, December 11, 2023)

 

Inquiries regarding this matter may be addressed to Assistant Superintendent Mark Deebach.

File Attachments
Nov 2023 Fund Balance Financial Statements.pdf (2,163 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.04 Adopt Resolution No. 2023 Canceling Warrant
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Adopt Resolution No. 20-2023 canceling General Fund warrant numbered 291575, as attached hereto and made part of the minutes.

 

Inquiries regarding this matter may be addressed to Assistant Superintendent Mark Deebach.

File Attachments
Cancel Warrant Resolution No. 20-2023.pdf (58 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.05 Authorize Vouchers
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)
Recommended Action
Authorize vouchers.

 

 

 

Audit Committee Members are  Kevin Erickson ,Steve Childs and Nancy Button.

 

 

Authorized Voucher Transmittals:

 

GENERAL FUND

Vouchers 291823-291852 & 291855-291963 in the amount of $488,542.77. In addition, manual warrant 291822 in the amount of $4,202.98.

 

GENERAL FUND PAYROLL

Warrants 478485-478502 dated November 30, 2023, in the amount of $1,812,990.86 and electronic deposits in the amount of $4,458,974.44 for a total of $6,271,965.30.

 

CAPITAL PROJECTS FUND

Vouchers 291964-291965 in the amount of $8,191.08.

 

A.S.B. FUND

Vouchers 291853-291854 & 291966-291997 in the amount of $14,440.22.

 

TRANSPORTATION/VEHICLE FUND

No December Vouchers

 

File Attachments
December 2023 Vouchers DETAILED.pdf (412 KB)
December 2023 Vouchers.pdf (365 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.06 Approve Hiring of Personnel
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Approve the hiring of personnel, per the list attached and made a part of the minutes.

 

Questions regarding this matter may be addressed to Assistant Superintendent at District Operations, Mark Deebach.

File Attachments
December 2023 New Hires.pdf (81 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.07 Authorize Personal Services and Supplemental Contracts
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Approve Personal and Supplemental contracts for December 2023, per the list attached here and made a part of the minutes.

 

Questions regarding these items may be addressed to Assistant Superintendent at District Operations, Mark Deebach.

 

File Attachments
December 2023 Supplementals.pdf (78 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.08 Authorize Leave of Absences
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Approve leave of absences, per the list attached and made a part of the minutes.

 

Questions regarding these items may be addressed to Assistant Superintendent at District Operations, Mark Deebach.

 

File Attachments
December 2023 LOA.pdf (79 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
8.09 Declare Property Surplus
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
8. SUPERINTENDENT CONSENT AGENDA [GC-2.4]
Type
Action (Consent)

Declare equipment, materials and books surplus as indicated on the lists attached hereto and made a part of the minutes.

 

Inquiries regarding these items may be addressed to Assistant Superintendent of Business and Support Services Mr. Deebach.

 

 

 

File Attachments
DISTRICT W23 - BOOKS.pdf (47,886 KB)
DISTRICT W23 - PROPERTY.pdf (3,914 KB)
DISTRICT W23 - TECHNOLOGY.pdf (4,011 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
9. BOARD CONSENT AGENDA [GC-2.4]
Subject
9.01 The Board will use a consent agenda as a means to expedite the disposition of routine matters and dispose of other items of business it chooses not to discuss.
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
9. BOARD CONSENT AGENDA [GC-2.4]
Type
Action (Consent)
File Attachments
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
9.02 Approve Minutes
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
9. BOARD CONSENT AGENDA [GC-2.4]
Type
Action (Consent)
Recommended Action
Approve minutes of the November 28 Regular meeting, as attached here and made a part of the minutes.

Approve minutes of the November 28 Regular meeting, as attached here and made a part of the minutes.

File Attachments
11.28 Regular Minutes.pdf (180 KB)
Items listed under the Consent Calendar are considered to be routine and are acted on by the Board of Trustees in one motion. There is no discussion of these items before the board vote unless a member of the board, staff, or public requests specific items be discussed and/or removed from the Consent Calendar. It is understood that the administration recommends approval on all consent Items. Each item on the Consent Calendar approved by the board shall be deemed to have been considered in full and adopted as recommended. Consent Voting A consent agenda is a group of routine or procedural items for which there is general consensus among members of the governing body. Generally, a vote is taken on the entire package without discussion to help the governing body conduct its business more efficiently. Moderators can take consent votes with either the manual or online voting method (see the related documents Recording Manual Votes and Recording Online Votes). A single vote is recorded for all items with a type of Action (Consent) regardless of whether the items are organized together or distributed throughout the agenda. In accordance with standard parliamentary procedure, moderators can only take one consent vote during a meeting. When saving the consent vote, moderators will be prompted to confirm voting for all items with the Action (Consent) type in a message window that appears.
Motion & Voting
Subject
9.03 Review Board of Directors' Budget
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
9. BOARD CONSENT AGENDA [GC-2.4]
Type
Information

Review the year-to-date Board of Directors' Budget as of November 30, 2023, as attached hereto and made part of the minutes.

 

Inquiries regarding this matter may be addressed to Assistant Superintendent Mark Deebach.

File Attachments
Nov 2023 Board YTD Budget.pdf (99 KB)
10. LEGISLATIVE UPDATES
Subject
10.01 Legislative Priorities
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
10. LEGISLATIVE UPDATES
Type
Information

Ms. Uppiano will report on Legislative issues. 

 

https://wssda.app.box.com/s/lxhivpqf2e3q6tnvtzkizemns7uhladd

File Attachments
11. SHARING [GC-7.E}
Subject
11.01 Board Members
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
11. SHARING [GC-7.E}
Type
Information

Board members will share information.

File Attachments
12. MEETING EVALUATION SURVEY
Subject
12.01 School Board Evaluation of the Meeting
Meeting
Dec 12, 2023 - Regular Meeting 6 p.m.
Category
12. MEETING EVALUATION SURVEY
Type
Information

Student Board members will evaluate the meeting.

File Attachments
Meeting Eval.pdf (423 KB)
13. ADJOURN