[1. CONVENE]
[00:00:06]
>> WELCOME TO OUR JUNE MEETING WE'LL START BY ROLL-CALL, GO AROUND THE TABLE AND THEN HEIDI IS THE ONLY ONE ON TEAMS. WE'LL GO AROUND THE ROOM AND THEN FINISH WITH HEIDI.
>> MARK CARTING, BOND OVERSIGHT COMMITTEE.
>> CORNELSEN BOND OVERSIGHT COMMITTEE.
>> STEVE CHARLES SCHOOL BOARD MEMBER.
>> ERIC TRIP, MANDELA SCHOOL DISTRICT.
>> [INAUDIBLE] BOND OVERSIGHT COMMITTEE.
>> SANDI MCMILLAN, BOND OVERSIGHT COMMITTEE.
>> BRIAN LYNCH, BOND OVERSIGHT COMMITTEE.
>> RADICAL NELSON BOND OVERSIGHT COMMITTEE. [LAUGHTER]
>> HEIDI HANSON. SEE HIS HISTORY ON, TEAMS, WE'LL MOVE FORWARD.
ALL GOOD. NEXT ITEM IS TO ADOPT THE AGENDA.
IF ANYBODY HAS ANY ADDITIONS THEY WOULD LIKE TO ADD.
AT THIS POINT. FEEL FREE TO CHIME IN AND WE WILL LOOK TO INSERT THEM AS ABLE.
>> I HAD A COUPLE I WAS CURIOUS IF THE GROUP WANTED TO ADD.
ONE WAS UPDATE ON THE BUDGET FOR THE PACK.
I SAW THE BUDGET GOT PRESENTED FOR 2022 TO 23 SCHOOL YEAR AND KIND OF CURIOUS WHAT THE OPERATIONS AND MAINTENANCE DECREASE WAS? CAUSE HALF OF THE YEAR WOULD BE WITH THE NEW SCHOOL.
THEN THE LAST ITEM IS I WAS WANTING TO KNOW WHEN THE NEXT STATE AUDIT WAS SCHEDULED, AND THAT WOULD INCLUDE A LARGE PORTION OF THIS IF IT WAS FOR THE LAST CALENDAR YEAR. THE SCHOOL YEAR.
>> THE BEST PLACES FOR THAT WOULD PROBABLY BE MAYBE INSERT A I'LL CALL IT AN A POINT 1, IF YOU WILL, UNDER 4.01 FOR [BACKGROUND] AFTER BOND RELATED SPENDING, MAYBE TOUCH ON BACK BUDGET.
DOES THAT MAKE SENSE TO EVERYBODY? THEN PROBABLY THE OTHER TWO ITEMS WOULD JUST BE LISTED UNDER 4.02 FENCE THERE, BOND ADJACENT, IF YOU WILL.
ITEMS SO MAKE AN A FOR OPERATION AND MAINTENANCE BUDGET 22, 23, AND THE ITEM B FOR STATE ON IT, SCHEDULED FOR 4.02.
THAT MAKE SENSE, EVERYBODY? OKAY, SO WE'LL MAKE THOSE THREE ADJUSTMENTS.
I GUESS THE BOARD WILL ENTERTAIN THE MOTION TO APPROVE THE AGENDA AS MODIFIED IN THAT CASE.
>> I'LL MAKE A MOTION TO APPROVE THE AGENDA AS MODIFIED.
>> ALL RIGHT THE AGENDA IS APPROVED AS MODIFIED.
NEXT ORDER OF BUSINESS WOULD BE THE MINUTES FROM LAST MONTH.
DOES ANYBODY HAVE ANY QUESTIONS, COMMENTS, ADDITIONS, SUBTRACTIONS, DELETIONS, ETC.
IF NOT, WE'LL ENTERTAIN A MOTION TO APPROVE.
>> I WOULD MOVE TO ACCEPT AS WRITTEN.
>> ALL RIGHT. ALL IN FAVOR OF APPROVING THE MINUTES FOR LAST MONTH AS WRITTEN.
>> ANYBODY OPPOSED? ALL RIGHT, MINUTES ARE APPROVED AS WRITTEN.
[2. PUBLIC COMMENT]
[00:05:03]
I DON'T SEE ANYBODY HERE FOR PUBLIC COMMENT.WE MOVE ON TO 2.02 AND SHARE ANY PUBLIC COMMENT OR DISCUSSIONS HAD OVER THE PAST MONTH. AT THIS POINT.
>>I HAD A DISCUSSION WITH A TEACHER AT ONE OF THE GRAD PARTIES.
IT WAS ABOUT THE SAME THING WE WERE TALKING ABOUT LAST WEEK OR LAST MONTH, ABOUT JUST HOW THE SCHOOL IS GOING TO FUNCTION WITH THEM SHARING CLASSROOMS. THEY NEED MORE CLARITY ON THAT.
>> WITH SHARED CLASSROOMS, IS THAT WHAT YOU SAID?
>> I THINK IT'S FAIR TO MAKE THE SAME COMMENT THAT WAS MADE LAST MONTH.
JUST COMMUNICATION, COMMUNICATION, COMMUNICATION.
THE CORNERSTONE HAS DONATED TIME TO CUT OUT SOME GYM FLOOR STUFF.
I KNOW THAT WAS A TOPIC THAT GOT BROUGHT UP WITH ME A COUPLE OF TIMES OVER THE PAST MONTH.
MY UNDERSTANDING IS THAT WE'LL ALL BE TIMED DONATED AND THEN MATERIAL DONATED TO THE BOOSTER CLUB TO THEN DISTRIBUTORS, THEY WILL.
>> AT THIS TIME, [NOISE] I DON'T BELIEVE THERE'S A ACTUAL PLAN YET FOR THE BOOSTER CLUB, BUT IT WOULD ESSENTIALLY BE A DONATION TO THEM.
>> THERE'S STILL GOING TO BE A FUNDRAISER?
>> IT WILL BE A FUNDRAISER, BUT IT'LL BE MORE ACCESSIBLE FOR ALL.
IT TAKES A COST TO BASICALLY NOTHING.
RATHER THAN COVERING THE COST OF REMOVAL PLUS TRYING TO HAVE SOME SORT OF FUNDRAISING MECHANISM BY THE DISTRICT SELLING IT.
NOW, CORNERSTONE IS ESSENTIALLY DONATING IT TO THE BOOSTER CLUB AND THEN HOPEFULLY THERE'S MORE OF IT AND AT A LOWER PRICE IT'S MORE ACCESSIBLE TO MORE PEOPLE THAT WANT TO ACCESS IT OR USE IT OR PUT A PIECE IN THEIR ATTIC AND TELL EVERYBODY ABOUT IT WHEN THEY COME TO THEIR HOUSE OR SOMETHING [LAUGHTER] I DON'T KNOW.
THAT WAS GOOD. THAT HORSE IS DEAD BURIED, BUT WE'LL KEEP BEATING IT TILL OLD MAIN COMES DOWN.
I ASSUME SOMETHING SIMILAR WILL TRANSPIRE WITHOUT.
ANYBODY ELSE ON PUBLIC COMMENT OR ANY DISCUSSIONS HAD? NO? WE'LL MOVE ON TO UNFINISHED BUSINESS.
[3. UNFINISHED BUSINESS]
THE UPDATE ON PUBLIC COMMUNICATION, IT LOOKS LIKE THERE'S AN UPDATED DASHBOARD.>> I WAS GOING TO MENTION THE ONES ONLINE ARE STILL FROM MARCH.
>> YEAH, I CAN ENSURE EVERYTHING IS DONE.
>> SAME WITH THE CRITICAL PROJECT SCHEDULE?
>> YEAH. IT LOOKS UPDATED TO ME.
PERFECT, LOOKS LIKE OUR MAP AND ALL THE STUFF IS THERE, SO WE'RE GOOD ON THAT FRONT.
ANYBODY HAVE ANY COMMENTS ON PUBLIC COMMUNICATION STUFF?
>> I DON'T KNOW IF IT REALLY FITS HERE, BUT WHENEVER I SEE THAT DISTRICT-WIDE CRITICAL PROJECT FOR THE SECURE THE VESTIBULE, I THINK THAT WAS JUST SUCH A NEAT PROJECT AND SO NEEDED AND I HOPE MAYBE THE DISTRICT COULD HIGHLIGHT TESTING AND TRAINING OF STAFF AND JUST GIVEN ALL THE ISSUES THAT ARE GOING ON IN THE NATION RIGHT NOW, IT JUST SEEMS LIKE, MAN, THAT WAS MONEY WELL-SPENT AT THE RIGHT TIME AND IT'S A REAL NEAT SECURITY PIECE THERE.
[00:10:01]
>> I KNOW IT'S A BUZZ-IN BUZZ-OUT SYSTEM.
I DON'T KNOW IF THERE'S ANY SPECIALTY TRAINING THAT'S BEEN NEEDED FOR ANY OF THAT?
>> JUST THE TRAINING OF THE AA'S ON THE SYSTEM.
>> YEAH. THERE'S NO OTHER. [OVERLAPPING].
>> NOTHING MAJOR FOR STAFF OR IT'S AN AUTOMATIC LOCKING SYSTEM RIGHT, SO IT'S REALLY JUST THE FOLKS IN THE OFFICE?
>> LOCKING IT DOWN WHEN SCHOOL STARTS, RIGHT?
3.02 FEEDBACK FROM FOLKS THAT WENT ON THE TOUR LAST MONTH.
>> AM I THE ONLY ONE WHO WENT ON IT? OKAY. I'LL GO FIRST.
>> YEAH. I FOUND IT TO BE VERY HELPFUL BECAUSE ALL THINGS THAT WE'RE DISCUSSING HERE AND TO BE ABLE TO SEE EVERYTHING AND JUST UNDERSTAND HOW IT'S GOING TO ALL FUNCTION.
THAT WAS VERY HELPFUL FOR ME ANYWAY.
>> YEAH. I'LL TAKE ADVANTAGE OF IT EVERY TIME I GET A LOT OF INFORMATION OUT OF IT WHEN KEN IS ON THE TOUR.
HE USUALLY IS NOT SURE WITH DETAILS.
YEAH, IT WAS AWESOME. IF WE COULD DO THAT EVERY QUARTER THAT WOULD BE FANTASTIC.
>> I THINK AT THIS STAGE TOO WITH THE PROJECT.
LIKE I SAID, "I HAVE THE LUXURY OF GIVING A SELF-GUIDED TOUR WEEKLY." BUT I MEAN, WITH THE STAGE OF WHERE EVERYTHING IS AT RIGHT NOW, YOU COULD GO THERE EVERY WEEK AND IT'S COMPLETELY NEW EVERY WEEK.
IT'D BE COOL TO SEE ONCE THE I THINK THE GYM THEY'RE DOING ABATEMENT STARTING.
I'M OPEN FOR ABATEMENT THIS WEEK IN THE GYM AND SEEING THAT BUILDING COME DOWN AND SEEING HOW THE WHOLE CAMPUS IS GOING TO FUNCTION.
IT WILL BE A COOL NEXT PIECE TOO.
>> YEAH, I'LL JUST SAY THAT YOU'RE STARTING TO SEE THE LIFE COME TO THE BUILDING, MEANING THE BLUE TILE, IT'S BEAUTIFUL.
I MEAN, IT LOOKS LIKE A HOTEL.
THE BATHROOM AREAS AND THEN SEE THE CABINETS COME IN AND THE CASEWORK.
NO HANDLES, BUT WE'VE GOT THE DOORS IN THERE, BUT IT'S JUST REALLY COMING TO LIFE.
COUNTERS ARE GOING IN, GYM FLOORS GOING IN AS WE SPEAK.
IT STARTED OUT THE OTHER DAY. HE PROBABLY SAW IT.
IT JUST LOOKS COOL SEEING THAT WOOD GOING DOWN AND JUST GIVING IT LIFE, JUST NOT WALLS. IT'S PRETTY EXCITING.
>> WHEN WILL BE THE NEXT TOURS, ANY IDEA?
>> WE HAVEN'T SCHEDULED IT YET, BUT TALKING ABOUT EVERY QUARTER.
MAYBE AFTER I DON'T KNOW IF YOU WANT TO SEE IT BEFORE SEPTEMBER BEFORE WE MOVE INTO THE GYM MAYBE?
>> YEAH, IT'D BE LIKE LATE AUGUST, LATE JULY, PROBABLY AUGUST WOULD BE GREAT.
IN THAT WINDOW THE GYM SHOULD BE REAL CLOSE TO FINISHED.
THE GYM WILL BE DOWN SO YOU CAN SEE WHERE THE STADIUM IS GOING TO END UP.
>> YOU SHOULD BE ABLE TO TAKE YOUR TIME.
ALRIGHT. ANY OTHER COMMENTS ON THE TOUR? I GUESS ON THAT SAME TOPIC.
I KNOW THAT THE STAFF HAS BEEN THROUGH A COUPLE ITERATIONS OR GROUPS, BUT I ALSO KNOW THAT'S QUITE THE TASK TO GET EVERYBODY THROUGH BECAUSE THERE'S NOT REALLY A GREAT WAY TO TAKE A SELECT FEW THROUGH WITHOUT THE OTHER 95 PERCENT UP IN ARMS ABOUT IT.
BUT TO BRIAN'S COMMENT AND WHAT WAS TALKED ABOUT LAST TIME AND JUST ABOUT HOW IT FUNCTIONS.
I THINK WITH THE SPACE LOOKING MORE FINISHED, IT'S EVEN A BETTER OPPORTUNITY TO BRING TEACHERS.
SUMMER IS NOT GOING TO WORK, EVERYBODY IS OUT DOING THEIR OWN THING, RIGHT? BUT, YOU KNOW THAT EARLY FALL WINDOW, WHICH I'M SURE IT'S PROBABLY ALREADY BEEN DISCUSSED IN SOME CAPACITY.
>> THEY HAD A MEETING LAST [OVERLAPPING] THURSDAY.
[00:15:01]
>> THEY SAW 3D RENDERINGS OF ALL THE CLASSROOMS, ALL THE CASEWORK, WHERE STUFF'S GOING.
>> THAT WAS GOOD. [OVERLAPPING].
>> I DID NOT MEAN TO INTERRUPT. THE SHOCK IS OVER A LITTLE BIT AND PEOPLE ARE DIGESTING IT AND THEY'RE, OKAY.
THIS IS WHAT IT'S GOING TO BE AND HERE'S HOW YOU SHARE A CLASSROOM, STAFFS GOING TO FIGURE OUT HOW THEY CAN MANEUVER WITHIN THE BUILDING.
IT'S GETTING THEIR MIND AT EASE A LITTLE BIT MORE, CHANGE IS UNCOMFORTABLE.
BUT I THINK WHEN THEY GET INSIDE AND SEE THIS BUILDING, THE PICTURE CERTAINLY HELPED.
BUT THEY GET INSIDE AND SEE THIS BUILDING THERE.
IT'S ALWAYS INTERESTING WHEN YOU GO INTO THE NEW SCHOOL AND THEN YOU STARTING TO TAKE LIFE AND THEN YOU GO BACK AND DO WHAT WE'RE IN NOW IS LIKE, OKAY, YEAH, THIS IS GOING TO BE GREAT.
IT'S UNBELIEVABLE TO SEE IT ON A WEEKLY BASIS.
THAT'S BEING CONVEYED AND THE TEACHERS ARE GOING TO FIGURE IT OUT. IT'S GOING TO BE GOOD.
>> YOU HAD PRETTY GOOD PARTICIPATION IN THAT MEETING OR TURNOUT BY THE TEACHERS?
>> YEAH. IT WAS FOR ALL STAFF AND WE PLACE 50/50 ON IN-PERSON THEN THE CAFETERIA SEEING IT AND THEN ON ZOOM.
>> YEAH. IT WAS A GOOD REPRESENTATION.
IT WAS THE DAY BEFORE SCHOOL IS OUT, AND IT WAS OPTIONAL MEETING, BUT IT WAS VERY, VERY WELL ATTENDED.
>> I MEAN, NOT TO DOWNPLAY ANY OF THE OTHER SPACES IN THE BUILDING, BUT THE WAY THEY HAVE THAT SPACE SETUP NOW IS LIGHT YEARS AHEAD OF WHAT THEY WERE OPERATING IN AND IS MORE TYPICAL AND PRACTICAL OF A SPECIAL ED SPACE.
THAT'S IN ITS PROXIMITY AND ACCESS AND EVERYTHING IS PROBABLY ONE OF THE HIGHLIGHTS OF THAT ACADEMIC WING, I THINK SO.
WE'LL MOVE ON TO HEIDI. LET HER GIVE US AN UPDATE ON THE SCALP FUNDING JUST TO BACKUP A COUPLE OF MONTHS.
THE QUESTION WAS ESSENTIALLY BROUGHT UP TO ADDRESS THERE'S A FEW BUCKETS OF FUNDING.
IT'S DISTRIBUTED AMONGST THE DIFFERENT AREAS.
THERE WAS SOME QUESTIONS BROUGHT UP ABOUT MAKING SURE WE UTILIZE THE FULL AMOUNTS THAT WE CAN OF THAT FUNDING.
SPECIFICALLY, I THINK THE AREAS WE WERE LOOKING AT WERE MAINLY IN LIKE CONSTRUCTABILITY REVIEW, VALUE ENGINEERING WHERE THERE HASN'T BEEN THE FULL AMOUNT EXPENDED ON THE DISTRICT SIDE AT THIS POINT, WHICH THE UNDERSTANDING IS THAT THE SCAFFOLDING KICKS IN ONCE THAT LOCAL PORTION IS EXPANDED OR IS EXHAUSTED.
JUST HOW WANTING A LITTLE MORE DETAIL FROM YOU.
WE DON'T HAVE TO DO THE DIGGING ON HOW THAT ALL FUNCTIONS AND HOW THE FUNDS ARE DISBURSED, AND HOW WE CAN MAKE SURE WE'RE BEST TO UTILIZING THAT MONEY IN THE COMMUNITY FOR THE PROJECT.
>> HELLO EVERYBODY. THIS NEW CAMERA SYSTEM IS GREAT.
I LOVED THE VIEWS OF EVERYBODY.
THE MICROPHONES SOUND LIKE THEY'RE A LITTLE BIT OFF.
I SOMETIMES CAN'T HEAR EVERYTHING AND I CAN HEAR DOUBLY IN MY VOICE IN THE BACKGROUND, SO HOPEFULLY I'LL BE ALRIGHT HERE.
I HAVE SOME SLIDES THAT I PREPARED ON POWERPOINT, BUT WE DON'T NECESSARILY NEED TO GO IN THAT MUCH DETAIL.
I CAN GIVE YOU THE SHORT ANSWER AND THEN WE CAN DIG INTO IT MORE IF THAT'S NOT SATISFACTORY.
REALLY, THE SHORT ANSWER FOR ME IS THAT IN MY 20 PLUS YEARS IN DEALING WITH S CAP FUNDS AND REIMBURSEMENTS FOR SCHOOL DISTRICTS.
I HAVE NOT SEEN A SCHOOL DISTRICT NOT RECEIVE THEIR ENTIRE SHARE.
THE PRIMARY REASON FOR THAT IS, AS YOU WELL KNOW BY NOW, THAT THAT'S S CAP FUNDING COMES NOWHERE NEAR, CLOSE TO FUNDING WHAT THE ACTUAL COSTS ARE.
WE KNOW THAT THE LOCAL SHARE IS ALWAYS GOING TO BE SIGNIFICANTLY MORE THAN WHAT THE STATE SHARE IS.
IN WHICH CASE, YOU'RE GOING TO SPEND THOSE LOCAL FUNDS UPFRONT AND THEN KICK IN THE STATES PORTION AFTER THAT TIME.
[00:20:01]
I CAN THINK OF IF FOR SOME REASON THE PROJECT AFTER IT BID OR THE GMP WAS SECURED, HAD TO HAVE SOME DRASTIC REDUCTION IN SCOPE THAT WOULD REALLY CHANGE THE CONSTRUCTION COST SIGNIFICANTLY.SOMETHING LIKE THAT, WOULD IMPACT YOUR STATE SHARE BECAUSE YOUR CONSTRUCTION COSTS WOULD BE SIGNIFICANTLY REDUCED.
BUT ONCE AGAIN, THAT'S SOMETHING THAT'S PRETTY MUCH UNHEARD OF THAT WOULD BE A VERY EXTREME CIRCUMSTANCE.
SO WE ARE RELATIVELY ASSURED THAT WE WILL GET ALL OF THAT SECURED FUNDING AMOUNT.
THE AMOUNTS THAT WE GET FROM THE STATE, WE GO THROUGH THE D FORM PROCESS, AS YOU'VE HEARD A LOT OF TIMES, THE D10 IS THE FORM THAT COMES BACK FROM THE STATE.
THE LAST FORM THAT GIVES US THE ACTUAL SECURED FUNDING AMOUNTS AND A MAJORITY OF THE CATEGORIES.
I'M LOOKING AT A COPY OF IT RIGHT NOW AND THERE ARE 34 LINE ITEMS ON THERE ARE BASED ON ACTUAL EXPENSES AT THAT POINT.
AT THE POINT THAT WE RECEIVED THAT DETAIL BACK FROM THE STATE, WE KNOW WHAT THE GMP IS.
WE KNOW WE'VE ALREADY SPENT THE MONEY FOR VALUE ENGINEERING.
WE KNOW WHAT THE ARCHITECTS ON TRACK IS.
A LOT OF THESE COSTS ARE READY KNOWN, SO THAT'S WHAT THAT REIMBURSEMENT IS CALCULATED OFF OF.
THERE ARE A COUPLE OF CATEGORIES THAT ARE ESTIMATES AT THAT POINT BECAUSE WE DON'T KNOW THE COST AT THAT TIME AND THAT IS INSPECTION AND TESTING.
THEN THE EQUIPMENT ALLOW US OR YOUR FURNITURE, FURNISHINGS, FIXTURES, AND EQUIPMENT.
AS WE KNOW, THE AMOUNT OF THE BUDGET FOR THAT NUMBER IS PRETTY BIG.
WE KNOW THAT THE DISTRICT IS GOING TO SPEND WELL ABOVE WHAT THE LOCAL SHARE IS TO FURNISH THE NEW BUILDING.
THAT'S MY SHORT TERM ANSWER AND I DON'T KNOW IF THAT SATISFIES ENOUGH OR IF YOU WANT ME TO DIG INTO HOW SOME OF THOSE FORMULAS ARE CALCULATED.
YOU TELL ME HOW MUCH MORE OR YOU'D LIKE TO HEAR.
>> I JUST HAD A QUESTION THOUGH, LIKE, WHAT HAPPENS WHEN YOU TALKED ABOUT WHEN THE EXPENSES ARE DECREASED? THEN YOU WOULD FOREGO YOUR PORTION OF THAT S CAP FUNDING.
BUT WHAT HAPPENS WHEN THE EXPENSES ARE SIGNIFICANTLY INCREASED? IS THERE EVER A PROCESS WHERE YOU GO BACK TO THAT D TEN FORM AND REDO THAT.
THEN MY SECOND QUESTION WAS ON S CAP FUNDING.
DO YOU KNOW THE PERCENTAGE ON OUR PROPERTY TAXES WHEN WE PAY INTO THE GENERAL SCHOOL FUNDS.
DO YOU KNOW HOW MUCH GOES TOWARDS S CAP OR HOW IT'S FUNDED AT THE STATE, OR WHAT WHAT REVENUE STREAMS GO INTO S CAP, I'M GUESSING IT'S GENERAL SCHOOL PROPERTY TAX.
>> THAT IS SOMETHING I AM NOT SURE OF.
ALL I KNOW IS HOW TO SPEND IT.
I DON'T KNOW WHERE IT ALL COMES FROM.
>> WHEN WE SEE CHANGE ORDERS THAT ARE LARGE, THAT ARE NOT COMING OUT OF CORNERSTONES CONTINGENCY OR OWNER'S CONTINGENCY.
THOSE ARE PROBABLY BE PRETTY RARE, BUT THOSE CHANGE ORDERS THAT WOULD COME OUT OF OUR CONTINGENCY WOULD NEVER BE INCREASING S CAP,.
TO BE FAIR. THOSE GETTING INTO THE DIFFERENT TOPIC, BUT THOSE FUNDS THAT ARE COMING OUT OF THOSE BUCKETS ARE STILL WITHIN THE GMP VALUE RIGHT THERE.
JUST MOVING FROM THE CONTINGENCY BUCKET INTO THE CONTRACT CONTRACTOR WORK SCOPE OF WORK BUDGET.
THAT SHOULDN'T IMPACT THE S CAP BE THERE I GUESS.
MY MAJOR QUESTION IS, I MEAN, JUST FOR AN EXAMPLE SAKE.
LOOKING AT VALUE ENGINEERING SERVICES, WE HAD A $169,000 BUDGET AT CONSTRUCTION DOCUMENTS, AND A STATE MATCH VALUE OF $44,159 AND CHANGE.
WE HAVE SENT CURRENTLY ONLY SPENT $84,000 TO DATE IN THAT VALUE ENGINEERING BUCKET.
IF WE SAY WE'D NEVER SPEND ANOTHER DIME ON THE VALUE ENGINEERING SIDE, THAT'S GREAT.
WE GOT A SAVINGS OF $85,000 OFF OF THAT BUDGET LINE ITEM, BUT DO WE NO LONGER HAVE ACCESS TO THAT $44,000 OF STATE MATCH OR DOES THAT GO BACK INTO THE OVERALL STATE MATCH BUCKET.
>> WERE ELIGIBLE FOR THAT FULL 44,000 OF THE STATE SHARE AND THAT'S BECAUSE THAT NUMBER WASN'T LOCKED IN UNTIL THE D10.
WE KNEW WHAT THE ACTUAL COST, WHAT WE HAD ALREADY SPENT FOR THE VALUE ENGINEERING, SO THAT FULL AMOUNT IS WHAT IS MATCHED ON.
>> EVEN IF WE DON'T SPEND ANOTHER DIME ON VALUE ENGINEERING OR CONSTRUCTABILITY REVIEW
[00:25:07]
OR LEGAL SERVICES AREN'T REIMBURSED OR COMMISSIONING FOR EXAMPLE.COMMISSIONING ALSO GETS FUNDS, SORRY.
VALUE ENGINEERING OR CONSTRUCTABILITY REVIEW THOSE SEEMS LIKE ITEMS THAT ARE ESSENTIALLY PASS THEIR MAJOR PORTION OF USE AT THIS POINT.
>> BUT THAT VALUE THAT 44,000 AND 72,000 THAT VALUE IS STILL GOING TO BE COMING TO THE DISTRICT, WHETHER WE SPEND THAT WHOLE ALLOTTED BUDGET VALUE ARE NOT.
>> IF THAT'S TRUE, I'M ASSUMING THERE HAS BEEN ACTUALLY A NEW BUDGET MADE DIFFERENT FROM THIS ONE.
IF YOU'VE ACTUALLY MOVED DOLLARS TO DIFFERENT BUCKETS, THE $84,000, $85,000 OBVIOUSLY, IT'S BEEN REMOVED FROM THAT BUCKET AND PUT INTO ANOTHER BUCKET FOR YOU SOMEWHERE ELSE?
>> IT HAS NOT BEEN MOVED AT THIS POINT.
>> WE SHOULD NOT HAVE A DIFFERENT BUDGET IN FRONT OF US.
THIS IS STILL THE WAY IT LOOKS UNTIL THEY GET MOVED.
>> HEIDI, WHEN WILL YOU DO A NEW BUDGET?
>> I IMAGINE DO A NEW BUDGET IF WE WANTED TO MOVE ANY OF THOSE UNALLOCATED FUNDS.
I THINK VALUE ENGINEERING REALLY IS ONE OF THE MAJOR ONES.
THERE'S SOME OTHER MINOR CATEGORIES OF THINGS THAT WE KNOW THAT AREN'T GETTING USED AND ARE JUST SITTING IN THE BUCKET AS POTENTIAL CONTINGENCY AND I HAVE THOSE HE DIDN'T MY NOTES AS POTENTIAL CONTINGENCY.
DEPENDING ON HOW IT GOES OVER THE NEXT COUPLE OF MONTHS, THE STATE MATCHES POTENTIALLY GOING TO START COVERING SOME OF THE THINGS THAT ARE ON THE CHANGE ORDER? OR THE, I'M FORGETTING THE TERM.
THE CONTINGENCY? YEAH. THE REF OF MAGNITUDE.
>> WELL, THE STATE MATCH DOES NOT START COMING IN UNTIL THE $105 MILLION IS EXPENDED.
IS THAT FAIR, IS THAT TRUE? THE DISTRICT HASN'T SEEN A CHECK FROM THE STATE AT THIS POINT. CORRECT?
>> YEAH. THE LOCAL SHARE HAS TO BE EXPENDED FIRST BEFORE THE STATE WILL REIMBURSE.
>> THAT IS THAT $105 MILLION NUMBER OR IS IT BY CATEGORY?
>> OKEY. INDICTMENT CHARGES GETS OVER THE $6.8 MILLION THAT THEY'RE MAKING ON[NOISE].
>> WELL, THEY'RE RESTRICTED BY RC DEBBIE.
>> GO AHEAD. WHAT WAS THAT COMMENT?
>> I FEEL THE SAME WAY [LAUGHTER].
>> WHEN THEY BILL OR PASSED THAT 6.8, THEN THE DISTRICT WILL BE ABLE TO THEN SUBMIT TO THE STATE FOR REIMBURSEMENT FOR THAT LINE ITEM. IS THAT FAIR?
>> THE NICE THING IS THOSE REIMBURSEMENTS COME FAIRLY QUICKLY ONCE ALL THAT.
A LOT OF PAPERWORK THAT TAMMY HAS GOT TO DEAL WITH.
BUT ONCE THE REIMBURSEMENT GETS SUBMITTED TO THE STATE, IT'S GENERALLY PRETTY QUICK AND THEN IT'S ELECTRONIC TRANSFER RIGHT TO THE DISTRICT.
IT'S RELATIVELY QUICK THAT YOU SEE THOSE FUNDS.
>> WELL, THAT'S GOOD, IT WAS OUR MONEY ANYWAY.
>> THEN JUST BUILDING OFF OF THAT.
IF FOR SOME REASON CORONATIONS WAS A LOT LESS THAN WHAT IT WAS BUDGETED AT.
THE SCHOOL DISTRICT WOULD STILL GET 722,000 IN ASCAP ON THAT ONE ITEM EVEN IF THE FURNISHINGS WAS LESS.
>> I'M SORRY, SANDI, I COULDN'T QUITE HEAR YOU.
CAN YOU SPEAK CLOSER TO THE MIC?
>> YEAH. IF THE FURNISHINGS ENDED UP BEING LESS THAN 4.6 MILLION, THE SCHOOL DISTRICT WOULD STILL GET THE 723,000 IN ASCAP, I DOUBT IT WOULD EVER BE LESS, GIVEN THE CURRENT ENVIRONMENT.
>> ONCE THE DISTRICT SPENDS $653,085.46 ON FURNITURE, THEN THE STATE WILL PAY THE NEXT $722,990.10.
[00:30:07]
ANY OTHER QUESTIONS ON THIS TOPIC? I CAN ALWAYS FORWARD THESE SLIDES ABOUT THE FORMULAS THAT I HAVE TO TAMMY AND SHE CAN DISTRIBUTE THEM.IF ANYBODY ELSE WANTS TO TAKE A LOOK AT THE NITTY-GRITTY DETAILS.
>> I'M SURE SOMEBODY WOULD LOVE TO SPEND SOME QUALITY TIME DOING THAT.
THANK YOU, HEIDI. ANYBODY ELSE HAVE ANY OTHER QUESTIONS? WE'LL LET HEIDI GET BACK TO HER TUESDAY EVENING. THANK YOU.
>> WE'LL MOVE ON, 3.02 PROJECT INFORMATION AT OLD SETTLERS.
I THINK WE TALKED LAST TIME ABOUT SOME SORT OF BOOTH OR POTENTIALLY SETTING UP SOMETHING.
>> YEAH. I KNOW SELENA IS PUTTING TOGETHER STUFF, BUT WE NEED SOMEBODY TO MAN THE BOOTH.
>> I DON'T KNOW IF THAT'S SOMETHING THAT SOMEBODY ON THIS THAT HAS SOME KNOWLEDGE OF THE PROJECT WANTS TO DO.
>> IF I WERE IN TOWN, I WOULD LOVE TO TAKE A SHIFT, BUT I'M OUT OF TOWN.
>> I CAN BE INVOLVED IN IT, I'M NOT GOING TO BE THERE ALL DAY.
BUT I CERTAINLY CAN BE INVOLVED IN IT.
>> MAY NEXT MONTH'S MEETING HAVE A SIGN-UP? WHAT'S IT THE SCHOOL BOARD SAID THEY'D BE THERE THE WHOLE TIME WHAT? [LAUGHTER]
>> I THINK WE CAN PUT TOGETHER IF THAT'S SOMETHING WELL, OUR NEXT MEETING, IT'S GOING TO BE LIKE?
>> ARE WE MEETING IN JULY? LAST YEAR WE DIDN'T.
>> I THINK WITH THE PROJECT GOING THE WAY IT IS, PROBABLY MAKES SENSE TO STILL MEET.
WELL, WE HAVE OUR QUARTERLY REPORT, SO WE NEED TO MEET IN JULY TO FINALIZE AT A BARE MINIMUM.
>> SELENA WAS GOING TO PUT TOGETHER DISPLAY BOARD WITH PHOTOS AND A MOVING SCHEDULE THAT WE COULD HAVE AT THE BOOTH AND THEY DID THE APPLICATION FOR A BOOTH.
>> I'M WONDERING, DO WE NEED SOMEBODY THERE IF WE PUT TOGETHER GOOD ENOUGH DISPLAY BOOTH, MAYBE THERE'S SOME HANDOUTS?
>> IF SOMEBODY CAN BE THERE, IT'D BE GOOD TO HAVE SOMEBODY THERE WOULD THINK.
>> WE CAN SET IT UP IN A WAY WHERE IT DIDN'T HAVE TO BE MANNED FULL-TIME, THAT WOULD BE EVEN BETTER.
IT'LL JUST BE IN THE WALKWAY OR SOMETHING.
>> AT THE BEER GARDEN [LAUGHTER].
>> BUT I'M SURE WE CAN PUT TOGETHER A LIST OF PEOPLE THAT COULD SWING BY FOR TWO, THREE, FOUR HOURS.
>> THAT'S SOMETHING. BRIAN, I WOULDN'T MIND TAKING A SHIFT BUT I'M NOT GOING TO SIT THERE ALL DAY.
>> IS THE PHASING MAP GOING TO BE IN IT TOO?
>> THE PHASE MAP, [OVERLAPPING] THE MOVING SCHEDULE.
>> OH, IS THAT WHAT WE'RE TALKING ABOUT?
>> YEAH. I THINK IF WE JUST PUT TOGETHER A SIGN-UP SHEET, I COULD EVEN BCC EVERYBODY AND MAKE A LITTLE SHEET FOR SATURDAY, SUNDAY AND DO FOUR-HOUR SHIFTS.
IF PEOPLE WANT TO SIGN UP FOR THEM, GREAT.
IS ANYBODY AT THE DISTRICT SUPER-EXCITED ABOUT HANGING OUT?
>> THAT WAS DEFINITELY NEGATIVE.
>> YEAH [LAUGHTER]. I JUST WANTED TO MAKE SURE I WAS CLEAR.
>> THAT'S FAIR ENOUGH [NOISE].
>> I CAN PUT SOMETHING TOGETHER AND BCC EVERYBODY SEE IF ANYBODY WANTS TO.
BUT I THINK YEAH, TRIPLE SAYING JUST SET IT UP IN A WAY THAT'S SELF-SUSTAINABLE.
THEN IF SOMEBODY CAN BE THERE TO ANSWER SOME QUESTIONS, GREAT.
IF IT SITS THERE AND PEOPLE LOOK AT IT, GREAT TOO.
>> I THINK IT WAS GREAT AT THE SEAT.
I THINK I WANT TO WITH THE NEW FRESHMEN ORIENTATION, WHERE THEY HAD THE WHOLE THING IN THE CAFETERIA.
I THOUGHT IT WAS REAL, WITH THE CORNERSTONE LADY, WAS THERE.
>> I THOUGHT SHE DID A FANTASTIC JOB OF, I DON'T KNOW, ANSWERING QUESTIONS AND CREATING BUZZ ABOUT IT.
[00:35:02]
SHE HAD A LOT OF GREAT CORNERSTONE SWAG TOO.>> YEAH. WE MIGHT BE ABLE TO SCRAP TOGETHER SOME OF THOSE.
AGAIN, SHE'S NOT GOING TO BE ABLE TO BE THERE. MOST LIKELY WON'T.
>> I HAVE ONLY BEEN THERE A COUPLE TIMES, BUT IT SEEMS LIKE THAT THURSDAY NIGHT THING IS THE BIGGEST OR THERE'S A LOT OF PEOPLE THERE.
I'LL WORK IT THROUGH ON THAT THURSDAY NIGHT.
>> NOW YOU'RE TALKING DOWN AT THE PARK?
>> DID THEY START OFF THURSDAYS? I THINK IT'S ONLY FRIDAY NOW.
>> IT'S FRIDAY, SATURDAY, SUNDAY.
FRIDAY NIGHTS THE USUALLY THE CONCERT AND THE BARN DANCE.
>> MAYBE IT'S CHANGED. BUT ANYWAY, I THOUGHT THAT WAS IT.
[4. NEW BUSINESS]
>> MOVING ON TO NEW BUSINESS IDEA.
I THOUGHT I WAS GOING TO LET YOU GO FOR THE NIGHT, BUT SOUNDS LIKE YOU'RE STICKING AROUND. SORRY.
>> I'M STILL HERE TO COVER FOR KEN TONIGHT.
>> ALL RIGHT. WE'LL DIVE RIGHT INTO THE SPENDING SIDE AND THEN WE GOT THE INTERJECTED PACK BUDGET LINE ITEM, AND AFTER WE GO OVER THE SPENDING SIDE.
>> ALL RIGHT. YOU HAVE YOUR EXPENDITURE REPORT AND PROBABLY THE BIGGEST THING TO NOTE HERE IS, I FIXED THE OVERSIGHT OF THE BUILDER'S RISK INSURANCE, WHICH WAS ACTUALLY THE EXPENSE HAD BEEN INCLUDED BUT IT WAS MISCATEGORIZED, SO THAT HAS BEEN FIXED FOR THIS MONTH TO SHOW THAT EXPENDITURE.
WE ALSO ADDED IN THE LATEST AD SERVICE AGREEMENT FROM [INAUDIBLE] IS REFLECTED IN THE ARCHITECT BUDGET.
>> ANY QUESTION ON THE EXPENDITURE REPORT FOR CONSTRUCTION MANAGEMENT SERVICES? I SEE THE USUAL $46,000 INCREMENTAL EXPENSE, BUT THEN I SEE OTHER ONES FOR 5,000, 6,000 SMALLER ONES.
WHAT ARE THOSE, AND MAYBE JUST FOR THE NEXT MEETING? WE DON'T GET A LOT OF DETAILS ON THIS.
>> YES, SANDI PROBABLY YOU BETTER IF I JUST FOLLOW UP WITH AN ANSWER FOR THAT ONE, BUT I KNOW YOU CAN SEE THE DETAILS IN THOSE REPORTS THAT TAMMY PROVIDES, BUT I CAN GET THAT INFORMATION FOR YOU.
>> YEAH, THAT SOUNDS GREAT. I CHECKED IT ALL OVER AND EVERYTHING LOOK GOOD.
>> NO, I'M NOT LYING BECAUSE I THINK THE 5,000 ACCESS THAT ONE BEFORE.
I THINK THE 5,900 IS ACTUALLY RETAINER FOR FURNITURE DEVELOPMENT OR SOMETHING LIKE THAT.
BUT THE 16,000 ONE, I WAS CURIOUS TO WHY IT KEEPS SHOWING UP AND SOMETIMES TWICE A MONTH, BUT HE HASN'T ANSWERED.
BUT THE BILLING OR RECEIVABLE IS INCONSISTENT TO TELL WHAT, WENT WITH WHICH MONTH.
I THINK IF I REMEMBER RIGHT, THE 5,900 ONE WAS A AGREED UPON REOCCURRING CHARGE THAT AT THE 16, I WASN'T SO SURE OF.
>> YOU ARE CORRECT ABOUT THE 5900, AND THAT GOES UNDER THE FF AND E CATEGORY, AND I KNOW PART OF THE CONFUSION COMES WITH THE INCONSISTENT BILLING.
I KNOW IT'S NOT THE SAME BILL EVERY MONTH, SOMETIMES THERE'S KETCHUP.
WE'LL GET SOME CLARIFICATION ON THAT.
>> THAT'D BE GOOD, AND ALSO SEE THE ODDBALL ONES BECAUSE THERE ARE SOME WAY LOWER MOUNT ONES ARE JUST RANDOMLY SHOW UP.
>> I THINK SOME OF THOSE END UP BEING REIMBURSABLE FOR THINGS LIKE TRAVEL OR OTHER ITEMS LIKE THAT.
>> YEAH. I WAS CURIOUS ABOUT THAT PART.
IT'S DIFFICULT TO GO BACK AND LOOK AT SOME OF THE PURCHASE ORDERS YOU HAVE TO REALLY GET BACK INTO SOME OF THOSE OLD EMAILS.
WE'VE BEEN DOING THIS FOR FOUR YEARS.
SEPTEMBER OF 2018 IS WHEN WE STARTED DOING THIS.
THERE'S A LOT OF EMAILS IN THERE.
>> I GUESS THE FOLLOW-UP IS ON THE 16,900, THAT'S REOCCURRING, IS THAT THE COMMISSIONING ONE?
>> YEAH, THE PURCHASE ORDER WE HAVE.
I'LL GO BACK AND TAKE A LOOK AT THOSE.
I KNOW WHICH ONES YOU REFERRING TO, BUT I'LL GO BACK AND MAKE SURE WE'VE GOT A FULL LIST OF THOSE AND WE'LL GET YOU SOME CLARIFICATIONS ON THAT.
>> THAT'D BE GREAT FOR CLARIFICATION,
[00:40:01]
BUT WHAT DOES COMMISSIONING MEAN? WHAT ARE WE COMMISSIONING?>> COMMISSIONING TO ME MEANS YOU BREAK A BOTTLE ON A SHIP.
>> COMMISSIONING OF THE BUILDING SYSTEMS, SO COMPILING, MAKING SURE THAT THEY'RE ALL INTEGRATED SYSTEMS AND THEY TALK TO EACH OTHER.
>> SAY SOMETHING AS STEVE, HAS VERY NEAR AND DEAR TO HIS HEART.
>> YEAH. I'M PROBABLY SOUNDS LIKE A MORON [OVERLAPPING] I TAKE THIS WAY BETTER ME.
>> JUST IN A NUTSHELL, BASICALLY THE COMMISSIONING IS LOOKING AT THE PRODUCT THAT'S BEEN DELIVERED AND ASSURING THAT IT'S DOING WHAT IT'S PROMISED TO DO.
IT PERFORMS PROPERLY AND IT'S SOUND, IT'S SAFE.
YOU GOT TO YOUR MOST BANG FOR YOUR BUCK. DOES THAT MAKE SENSE?
>> THAT MAKES SENSE TO 16,900 RECURRING EXPENSE MONTHLY, DOESN'T MAKE SENSE FOR THAT TO ME.
>> THERE'S A LOT MORE TO IT THAN THAT.
>> OKAY. HOW DO YOU THINK IT FOLLOWS [OVERLAPPING].
>> ALSO JUST TO ADD, COMMISSIONING IS A REQUIREMENT BY THE STATE AS WELL.
>> ISN'T THAT SOMETHING THAT EICHMANN SHOULD BE INCLUDE IN THERE?
>> IT IS NOT GENERALLY DONE BY AN ARCHITECT.
>> YOU GUYS ARE WORKING WITH EICHMANN AND THEY'RE ACTUALLY IT WOULD BE THEIR SUBCONTRACTORS DESIGN SYSTEM SUBS?
>> CORRECT. OF COURSE, CLOSELY WITH CORNERSTONE AS WELL, AND THEIR SUBS.
>> ANY OTHER QUESTIONS ON THE SPENDING SIDE?
>> THIS IS ACTUALLY THE RIGHT TIME TO BRING IT UP.
I AM REALLY CONFUSED ABOUT THE $230,000 SPENT ON RETROFITTING AND FIXING CLIPS THAT WE'RE MISSING ON THE GRANDSTANDS OR SOMETHING.
>> MORE OF A CHANGE MANAGEMENT THING?
>> WELL, IT'S A CHANGE ORDER, BUT THE CHANGE ORDER SAID IN THE DOCUMENTATION THAT IT WAS IN PLACE BECAUSE OF MISSING PARTS AND PIECES.
>> WAS THERE AN RFI WRITTEN ON THAT?
>> WELL, THAT'S JUST AN RFI IS THE REFERENCE TO DESIGN CHANGE.
>> I THINK MAYBE THIS QUESTION IS FOR KEN, BECAUSE I CAN REMEMBER KEN TALKING ABOUT THIS AT SOME POINT WHY THAT HAD TO HAPPEN.
>> POTENTIAL CHANGE ORDER NUMBER 094, C NUMBER 201.
>> IT'S NOT IN THERE. IT'S ON AN EMAILS.
>> EXPEDITED STEEL, DEFERRED COORDINATION ELEMENTS.
THIS IS FOR MISSING BEAM CONNECTION PLATES.
THIS ISN'T MONOGRAM STAMPS THIS ON THE STRUCTURAL STEEL FOR THE BUILDING.
>> OKAY. BUT THEY KEPT SAYING THAT THEY WERE MISSING, WERE NOT INCLUDED, WHICH SEEMS ODD [OVERLAPPING].
THERE'S TWO DIFFERENT CHANGE ORDERS FOR IT.
THIS IS DUE TO INFORMATION NOT BEING AVAILABLE AT TIME.
FOUR CLIPS AND BEAMS, WHEN STEEL WAS RELEASED FOR FABRICATION.
ESSENTIALLY THEY RELEASED THE STRUCTURAL STEEL FOR FABRICATION WITHOUT HAVING DETAILS FOR INTERIOR COMPONENTS THAT WERE SUPPOSED TO ATTACH TO IT.
THEY'D MADE THE DECISION TO RELEASE THE STEEL FIELD WELD, CLIPS AND BEAMS. THAT'S 16,000 OF IT.
>> WHICH SAVED US A BUNCH OF MONEY ON ESCALATION.
>> SINCE THERE'S A LITTLE BIT OF DOWNTIME,
[00:45:01]
I WAS JUST GOING TO SAY THAT IT SEEMS LIKE THE PROCESS IS REALLY GOOD WITH CONSTRUCTION SERVICES, GROUP REVIEWING THE INVOICES, AND VERIFYING THOSE FOR PAYMENT BEFORE THE SCHOOL DISTRICT EVER CUTS A WARRANT ON THESE.I THINK THERE'S A NUMBER OF EYES ON THE INVOICES.
THAT PROCESS SOUNDS REALLY GOOD.
>> FROM YOUR PROFESSIONAL OPINION, THAT IS ACCEPTABLE WHAT HAPPENED?
>> IN MY OPINION, IT WAS A CONSCIOUS DECISION MADE TO EXPEDITE THE STRUCTURAL STEEL TO MAINTAIN THE SCHEDULE.
>> CORRECT, KNOWING THAT THERE'D BE SOME OF THESE THINGS THAT WE'D HAVE TO GO BACK.
I GUESS MY QUESTION IS OFFENSIVE[OVERLAPPING] BUT I WOULD ARGUE THAT HAD YOU WAITED FOR THAT INFORMATION TO COME PROBABLY 6-9 MONTHS LATER ON STEEL, WHICH MEANS THEY'RE PUTTING UP STEEL.
>> [OVERLAPPING] SAM'S PRESENTATION TOO ABOUT, WE KNOWINGLY DID THIS IN SEVERAL AREAS AND WHAT IT LIKELY SAVED US OVERALL.
THERE'S SOME THINGS LIKE THIS THAT.
>> NO, I UNDERSTAND AND THAT'S GREAT.
IT'S JUST A NOVICE LIKE ME READS THAT AND IT SAID THIS PART WASN'T DONE BEFORE BEING SHIPPED SO TO ME THAT MEANS THAT WE OVERPAID FOR A PRODUCT THAT NOW IS WE'RE ABSORBING COST TO FIX WHAT THEY DIDN'T DO.
BECAUSE I DON'T UNDERSTAND THAT AS FAR AS THE WORDING AND THE CHANGE, BUT NOW YOU EXPLAIN IT THAT WE ACTUALLY ACCEPTED THAT KNOWING THAT WE HAVE TO ADD THE COST, THAT'S GREAT.
IT'S JUST WHEN I READ THAT AND LOOK AT THAT COST I'M LIKE, HOLD ON.
WHO'S ACTUALLY RESPONSIBLE FOR COVERING THIS COST?
>> THAT'S ALSO A CORNERSTONE CONTINGENCY BUCKET ITEM.
NOT THAT IT'S NOT OUR MONEY, BUT IT'S ACCOUNTED FOR.
IT'S A CM/GC RISK CONTINGENCY ITEM, NOT ADDITIONAL COST BEYOND WHAT WAS LIKE IT WAS BUDGETED FOR.
IT JUST WASN'T DESIGNATED EXACTLY.
I THINK THEY CARRIED MORE THAN THEY NORMALLY DO FOR THAT.
BECAUSE WE WERE PRESSING TO GET EVERYTHING OUT.
>> NO, IT'S ALL GOOD. IT'S JUST, LIKE I SAID THE DOCUMENT HAD MISSING CLIPS AND I'M LIKE, WELL, IF YOU'RE GOING TO WORD IT THAT WAY, MISSING, WHO'S RESPONSIBLE.
>> IN THE FIRST INVOICE FOR THE STEEL COULD HAVE BEEN SHORT PAID TOO IF THEY WERE MISSING A BIG PORTION OF IT.
>> MOVING ON, IF NOBODY HAS ANYTHING ELSE ON THE EXPENDITURE LIST, THE NEXT ITEM WE INSERTED WAS UPDATE ON THE PACK BUDGETS.
HEIDI, I DON'T KNOW IF YOU HAVE ANY UPDATE ON HOW THAT OR MAYBE EVEN I ASSUME IT'S KIND OF I WANT TO SAY OFF THE RADAR, BUT DOWN THE LIST, A LITTLE BIT OF URGENCY.
>> I KNOW THAT WE HAVE SOME COSTS THAT WE'VE CONSIDERING, BUT WE DON'T HAVE IN FACT THE FINAL PACK BUDGET CHANGES YET.
I WAS WAITING TOO [NOISE] FOR THE DISTRICT TO MAKE SOME DECISIONS.
>> IS THERE GOING TO BE A ESSENTIALLY A NEW DRAWING PACKAGE PUT TOGETHER FOR [NOISE] THAT WORK? I KNOW IT WAS AMBIGUOUS IN THE CURRENT DRAWING SET, SOME SEISMIC UPGRADES STUFF BUT I ALSO THINK THAT'S WHAT A LOT OF MONEY REALLY ONLY COVERS.
I DON'T KNOW, DO YOU KNOW WHAT THE PLAN IS?
>> WELL, WE'VE HAD DISCUSSIONS OF WHAT IS GOING TO BE THE TOTAL SCOPE THERE THAT'S ONGOING AND I THINK WE'RE STILL WAITING ON SOME COSTS.
I THINK WE RECENTLY GOT WHAT WE'RE THINKING THAT SEISMIC UPGRADES WILL BE EXACTLY.
>> YOU KNOW WHAT YOU CAN DO AFTER THAT?
>> MAYBE GOOD ITEM TO KEEP ON LIKE THE OLD BUSINESS FOR NEXT MONTH JUST IF THERE'S ANY WE CAN KEEP KICKING THE CAN TOO IF THERE'S NO UPDATE.
>> JIMMY, WHERE WOULD YOU GET MORE MONEY TO COVER ORIGINALLY PROMISED SCOPE?
>> WOULD HAVE TO COME FROM DISTRICT DOLLARS, YEAH.
OUTSIDE OF BOND DOLLARS, OPERATING.
DEPENDING ON [NOISE] WHAT WE HAVE IN CONTINGENCY AS WE GET DOWN THERE,
[00:50:02]
WE'VE HAD A DISCUSSION OF WHAT WAS TALKED ABOUT WITH THE BOND TASKFORCE AND SOME OF THE THINGS THAT WERE TALKED ABOUT FOR THE PACK.OBVIOUSLY THE SEISMIC UPGRADES FAR EXCEEDED WHAT WE THOUGHT WAS GOING TO HAVE TO HAPPEN THERE SO TRYING TO FIGURE THAT ALL OUT AND STILL DELIVER.
>> WELL, I THINK THAT THE EARLY DISCUSSIONS WERE THAT THAT BUILDING HAD ALREADY GONE THROUGH SEISMIC UPGRADES WHEN IT TURNS OUT IT WAS JUST A PATCH AND RE-ROOF THING, RIGHT?
SEISMIC UPGRADES ARE PRETTY MUCH EATING UP WHAT THAT TWO MILLION OF WHAT WAS SET ASIDE FOR THAT.
NOW AS WE TALK, THERE'S OTHER THINGS THAT SOUND SYSTEM AND SOME OTHER THINGS THAT WERE TALKED ABOUT AT BOND TASKFORCE.
>> THOUSAND BUCKS FOR COSMETIC, NEW STAGE, NEW CURTAIN, NEW LIGHTING, NEW SOUND SYSTEM, PAINT.
>> BUT WE HAVE PURPOSEFULLY CONTINUE TO KEEP SEPARATE ANYTHING TO DO WITH THE PACK BECAUSE THAT WAS A SEPARATE ITEM IN THE BOND SO WE'LL SEE WHAT HAPPENS HERE AS WE GET CLOSER AND KNOW WHERE WE'RE AT.
>> I KNOW WE'RE DOING SOME ADA WORK THIS SUMMER.
SMALL AMOUNT OF WORK, BUT IT'S SOMETHING THAT NEEDS TO BE DONE.
WE'VE GOT SOME STUDENTS COMING IN THAT WILL BE USED IN THAT BUILDING AND THE DOORS NEED TO BE COMPLIANT AND THE ENTRYWAY TO THE SOUTH ENTRANCE AND SO THOSE ARE BEING ADDRESSED RIGHT NOW.
LIKE JIMMY SAID, WE'LL JUST MOVE FORWARD AND SEE WHERE WE'RE AT WITH THAT.
>> THAT'S A TOUGH SPOT TO BE IN.
>> YEAH, I DON'T KNOW HOW ELSE TO DO IT OTHER THAN KEEP IT TILL THE END AND HOPE YOU GOT SOME CONTINGENCY.
>> NO, I THINK THE PLAN SOUNDS GOOD.
[NOISE] ANYTHING ELSE ON THE PACK? LET ME KICK IT BACK TO HEIDI FOR THE [INAUDIBLE] HEIDI I'LL GIVE IT BACK TO YOU TO RUN WITH CASH FLOW AND ON FROM THERE.
>> I DON'T HAVE ANYTHING TO REPORT ON THE CASH FLOW, I THINK YOU HAVE THE LATEST.
KEN DID SHARE WITH ME HIS MONTHLY REPORT ON THE HIGH SCHOOL AND I KNOW THAT YOU HAVE THAT IN YOUR PACKET, TURNING IN PAGE 46.
I CAN GO OVER THAT REPORT BRIEFLY, I KNOW KEN USUALLY GOES THROUGH THOSE BULLET POINTS.
IT'S REALLY HARD FOR ME TO SPEAK WITH THE FEEDBACK COMING FROM ME THERE SO I'M GOING TO TRY TO TURN MY VOLUME DOWN SO IF YOU SPEAK TO ME, MY APOLOGIES IF I DON'T HEAR YOU RIGHT AWAY.
AS PER THE REPORT, THE GRANDSTANDS ARE CLOSE TO RECEIVING THE ROOFING.
PROGRESS IS MOVING AHEAD ON THE ATHLETIC WING, THE EXHAUST DUCTWORK OVER THE KITCHEN, MECHANICAL AND ELECTRICAL ROUGH-IN IS NEARING COMPLETION.
LOCKER AT ATHLETIC ROOMS ARE NOW MOVING TO THEIR FINAL FINISHED PRODUCT.
HOOPS, SPEAKERS AND BIG SCREEN HAVE BEEN INSTALLED IN THE MAIN GYM AND THE WOOD FLOORING IS GETTING UNDERWAY.
[NOISE] IN JULY, THE FINAL FOOT STRIPING WILL GO DOWN, WINDOW AND CITING INSTALLATIONS ARE NOW SUBSTANTIALLY COMPLETE AND THE FINAL MASONRY BLOCK THAT WRAPS THE WING SHOULD GET STARTED NEXT WEEK.
THE ACADEMIC WING AND COMMONS.
PAINTING IN LEVEL 2 IS WRAPPING UP AND THEY'RE HEADING ON TO LEVEL 3 OVER THE NEXT WEEK AS CEILING GRID INSTALL ONGOING AT LEVEL 2.
CABINET INSTALLATION AT THE WEST END OF LEVEL 1 IS JUST ABOUT COMPLETE, THE EAST END IS IN PROGRESS IT WILL BE ONGOING OVER THE NEXT COUPLE OF WEEKS, THE MIDDLE SET OF STAIRS HAS RECEIVED PRECAST TREADS AND WITH THOSE INSTALLED, THE TREADS AND ALL THE STAIRCASES HAVE BEEN COMPLETED.
A SIGHTING IS MAKING GOOD PROGRESS AND SHOULD BE COMPLETE AROUND THE ENTIRE COMMONS AND ACADEMIC WING BY THE END OF THE MONTH.
[00:55:02]
WINDOWS SUN SHADES ARE MAKING GOOD PROGRESS AND ARE NEARLY DONE.STOREFRONT SYSTEM INSTALL IS ONGOING AND SHOULD BE COMPLETE BY EARLY JULY.
BATHROOM TILE AT THE WEST END OF LEVEL 1 IS PRIMARILY COMPLETE AND THE CREWS WILL SHIFT TO THE LOCKER ROOMS SINCE THAT AREA IS READY TO GO FOR THE TILE AND WILL BE ONE OF THE FIRST AREAS TO OPEN.
CTE VILLAGE, THE CREWS ARE NOW FORMING THE FOUNDATION WALLS, THE ELECTRICIANS AND PLUMBERS ARE PRESENTLY INSTALLING THE UNDERGROUND PIPING WHICH INCLUDES THE GREENHOUSE, AG SCIENCE AND AGRICULTURE.
THAT'S THE END OF KEN'S REPORT.
>> I DON'T KNOW WHAT A STOREFRONT IS.
>> IT'S [NOISE] ALUMINUM GLASS, LIKE A GLASS WALL.
NOT JUST LIKE A WINDOW THAT GOES ON A HOLE, BUT LIKE A WALL OF GLASS.
>> LIKE THE FRONT YOU MIGHT SEE IN A STRIP MALL.
>> I THINK THAT THAT'S ALL I HAVE TO REPORT THIS EVENING.
>> GOING TO GET EXCITED, I DID NOT KNOW EITHER.
I'D ASK RILEY AT FOUR, I'M SO CONFUSED.
WHEN I SAY STOREFRONT, I'M THINKING OF A PLACE YOU GO BUY SOMETHING.
ANYWAY, I AM A LITTLE CURIOUS WHY WE'RE PUTTING SUN SHADES IN ON A BUILDING WE'RE TRYING TO MAXIMIZE NATURAL LIGHT.
>> THEY'RE ANGLED [BACKGROUND] BY PEOPLE THAT ARE SMARTER THAN ME APPARENTLY [OVERLAPPING].
>> TO INCREASE NATURAL LIGHT AT CERTAIN POINTS OF THE DAY AND DECREASE HEAT AT THE HOT TIMES OF THE DAY.
>> REMEMBER [OVERLAPPING] WE HAD THAT LONG DISCUSSION ABOUT AIR CONDITIONING.
THAT WAS A COUPLE OF YEARS AGO BUT.
>> THAT'S WHEN ANIA WAS STILL HERE.
>> FOR THOSE FOUR DAYS OUT OF THE YEAR WHEN WE DON'T NEED HEAT.
>> I [INAUDIBLE] ALL THE TIME.
>> GREAT. BUT THEN WAS IN SCHOOL. [OVERLAPPING]
>> SUN SHADES FOR THOSE SIX DAYS OF SUNLIGHT DURING THE SCHOOL YEAR.
>> COOLING IN MASSIVE BUILDING WHEN NOBODY IS SAVING IT.
IS IT GOING TO LOOK LIKE A COLLEGE GYM, LIKE BRANDING.
>> IF YOU START WITH THE ENTRANCE INTO THE GYM, WHAT THE ARCHITECT GROUP HAS COME UP WITH IN THEIR ARTWORK, GOING AROUND THE TROPHY CASES.
YOU'VE GOT THIS MASSIVE HALLWAY THESE GREAT WALLS AND OUR NEW LOGOS AND COLORS.
WE'VE GOT, LET'S SAY OUR SAYINGS OF PRIDE.
IT'S GOING TO BE GOING UP THE WALLS AND IT REALLY LOOKS SHARP AND SO AS YOU WALK IN, THERE'S A LOT OF WOW FACTOR TO IT, BUT NOT OVERDONE.
I WOULD SAY GOING INTO THE GYM, WE HAVEN'T FINALIZED THE GYM FLOOR STRIPING, BUT WE'VE TALKED ABOUT THE LOGOS AND THERE'S A FINAL RENDERING COMING OUR WAY, THAT IT'S PRETTY EXCITING.
BUT AS YOU GET INSIDE AND YOU TAKE A LOOK AT THE SCOREBOARDS AND THE TECHNOLOGY THERE, THESE KIDS ARE GOING TO ENJOY, SO OUR COMMUNITY, IS GOING TO ENJOY SOMETHING SPECIAL.
>> WILL THE WALLS IN THE GYMS HAVE GRAPHICS ON THEM TOO?
>> THERE'S SOME GRAPHICS, NOT A LOT ON THE WALLS.
THE WALL SPACE WILL BE TAKEN UP WITH THE NEW BANNERS THAT WE'VE CONSOLIDATED.
IN THE GYM WE HAD ALL THOSE BLUE AND GOLD BANNERS.
THERE'S A NEW SYSTEM WHERE WE CAN BE MORE EFFICIENT, TAKING UP LESS WALL SPACE AND STILL GIVING RECOGNITION.
THAT HAPPENED WITH THE ARCHITECTS WHO SPENT A LOT OF TIME ON THAT.
THE BLEACHERS ARE GOING TO TAKE UP A LOT OF THE WALL SPACE ON EITHER SIDE, BUT THERE'S A REALLY NICE LOGO ON THERE.
AGAIN, GOING BACK TO THE FLOOR, THERE WILL BE LOT OF LINES, BUT IT'S GOING TO BE REALLY WELL DONE.
WE'RE FINALIZING THAT BECAUSE THEY NEED TO START PAINTING IN HERE PRETTY SOON THERE IN AUGUST.
IT'S PRETTY COMPLICATED, BUT IT'S GOING TO BE COOL.
THERE'S A DIGITAL KIOSK OUT FRONT OF THE GYM TO WHERE WE CAN PUT INFORMATION,
[01:00:08]
OLD RECORDS, PICTURES, ANYTHING WE WANT WE CAN GO TO THIS LARGE KIOSK AND IT'LL BE INTERACTIVE.SOME OF THE OLDER TROPHIES THAT DON'T MAKE IT INTO THE TROPHY CASE CAN BE IN THERE IN A PICTURE.
IT'S GOING TO BE QUITE DIFFERENT.
>> THOSE VIDEO BOARDS ARE HIGH RESOLUTION VIDEO BOARDS THEN?
>> IT'S GOING TO BE ABLE TO LIVE STREAM ON THEM, WE CAN PUT LIVE VIDEO FEEDS ON THERE, SHOW MOVIES.
WE CAN HAVE MORE MAPS AND INTRODUCTIONS ON IT.
WE JUST GOT TO FIND A GROUP THAT'D BE ABLE TO DO IT SMARTER THAN ME AND THEN GET THAT THING GOING.
BUT IT'S ALL OFF OF A IPAD AND SO IT'LL BE QUITE A LEARNING CURVE THERE, BUT IT'LL BE NEAT.
>> JUMPED OVER IT, BUT THE COST MANAGEMENT AND WE'VE TALKED ABOUT A COUPLE OF THINGS BUT DOES ANYBODY HAVE ANY QUESTIONS ON THE CHANGE, THE CONTINGENCY BUCKETS CHANGE ORDERS, THE COST MANAGEMENT LIST, IF YOU WILL.
>> LAST MONTH FOR ANY OF THE ITEMS THAT THE DISTRICT HAD AS WANTS, SCOTT, DID ANY OF THEM GET APPROVED? OR WERE THEY ALL JUST ITEMS THAT HAD TO HAPPEN BECAUSE OF UNFORESEEN CIRCUMSTANCES.
>> WHAT ARE YOU REFERRING TO EXACTLY? SORRY, WHAT'S YOUR QUESTION?
>> I'M JUST ASKING, IT SAYS THERE'S A CATEGORY FOR DISTRICT REQUEST.
DID ANY OF THE ONES THAT WERE CATEGORIZED AS DISTRICT REQUEST GET, NOT TO DESIGN, REVISION OR SCHEDULED RISK OR THINGS LIKE THAT BUT ITEMS THAT OWNER REQUESTS.
THAT'S WHAT I'M TRYING TO SAY. DID ANY OF THE OWNER REQUESTS GET APPROVED LAST MONTH?
>> YOU'RE TALKING THE CHANGE ORDERS?
>> THE OWNER REQUEST DOESN'T MEAN IT'S NECESSARILY US REQUESTING.
IT WOULD BE OUT OF OUR RISK CONTINGENCIES.
IS THAT WHAT YOU'RE REFERRING TO?
>> YEAH, LIKE A SMALL EXAMPLE WOULD BE ADDED MARKER AND TACK BOARDS.
THAT'S DEFINITELY SOMETHING THAT SOMEBODY THOUGHT THEY NEEDED OUTSIDE OF WHAT THE ARCHITECT THOUGHT WAS NEEDED.
THOSE ARE THE KINDS OF THINGS I WAS WONDERING ABOUT.
LIKE THE PACK ALTERNATE SIGNAGE [NOISE].
>> THAT STILL BEING FIGURED OUT EXACTLY WHAT THAT WILL INCLUDE.
>> BUT NOTHING WAS REALLY APPROVED LAST MONTH THAT ARE THOSE KINDS OF THINGS.
>> WE GO THROUGH THESE ONCE A WEEK ON A THURSDAY MEETING.
I GUESS I'M CONFUSED WHAT YOUR QUESTION IS.
IF YOU'RE ASKING WHEN WE ASK OR SEE A NEED FOR SOMETHING, WE'RE EVALUATING THE COST.
IF THEY'RE GOING TO MAKE IT HAPPEN, AND IF IT'S IMPORTANT ENOUGH TO US.
>> THEY'RE VERY EASY TO WORK WITH AS FAR AS THAT GOES.
>> ALL RIGHT. I GUESS WHAT I'M TRYING TO SAY IS DID ANY OF THEM GET APPROVED LAST MONTH?
>> YES BUT I DON'T KNOW, I'M NOT SURE.
LIKE I SAID, WE MEET ONCE A WEEK ON THE CHANGE ORDERS.
SO WHERE WE'RE AT EXACTLY ON ALL OF THEM, WE DISCUSS THE ONES THAT ARE HOT AND APPROVE THE ONES THAT ARE MOVING FORWARD.
>> THAT'S PROBABLY ONE OF THOSE QUESTIONS THAT KEN WOULD BE ABLE TO ANSWER IMMEDIATELY OFF THE TOP OF HIS HEAD.
THAT MIGHT BE ON THE TABLE FOR NEXT MONTH.
>> IF THE OWNERS AREN'T REQUESTING IT, THEN WHY WOULD IT BE AN OWNER'S REQUEST?
>> OWNER RISK. IT'S A DIFFERENT.
>> SORRY. HE MADE HIS OWNER REQUEST.
[01:05:02]
YOU SAID IT WASN'T THAT THE OWNER DOESN'T KNOW [OVERLAPPING].>> THAT'S WHY I WAS CONFUSED ABOUT HIS QUESTION. [LAUGHTER]
>> WE'RE TALKING ABOUT THE OWNER RISK. [OVERLAPPING].
>> THE COST RISK TO THE PROJECT.
>> WITHIN THAT OWNER RISK, THERE ARE OWNER REQUESTS.
>> THEN THERE ARE ALSO CHANGES TO THE DRAWINGS THAT ARE OUTSIDE OF THE OWNER [OVERLAPPING] ORDERED SCOPE OR CORNERSTONES RISKS.
>> ON TOP OF THAT QUESTION, FOR SOMEONE WHO UNDERSTANDS IT, ANYTHING IN HERE THAT CONCERNS YOU?
>> THE BALANCE OF REMAINDER OF OWNER RISKS SEEMS LOW BUT I BELIEVE THAT THERE'S A BIG CHUNK IN LIKE AN ALT, I WANTED TO SAY THERE WAS A MULTI-MILLION DOLLAR WRONG VALUE IN THERE FOR
IT WAS SOMETHING, WE TALKED ABOUT LAST MONTH.
IT WAS LIKE A PRE-ENG BUILDING FOR SOMETHING ELSE.
>> THE GOLDEN EAGLE ACADEMY. [OVERLAPPING].
>> THE GOLDEN EAGLE ACADEMY, THAT'S LIKE 3 MILLION BUCKS.
BUT THAT'S STILL SITTING IN THIS WRONG VALUE, WHICH THAT ONE HASN'T.
>> I DON'T THINK THAT'S HERE YET.
>> THERE'S ONLY 273,000 LAPS SO I WAS THINKING IT WAS INCLUDED.
>> THAT IS A OWNER REQUEST UNDER [NOISE] OWNER RISK CONTINGENCY.
IT'S IN THAT, IF THESE PIE CHARTS ARE RIGHT.
>> THE TWO POINTS, ONE IS BROKEN FOR.
>> THAT MIGHT NOT BE IN THERE NOW THAT I'M LOOKING AT BECAUSE OF [OVERLAPPING] THE 273,000.
>> BECAUSE IT [NOISE] WASN'T GOING TO BE PART OF THE BOND MONEY.
>> THE REMAINDER, WHICH IS SEVEN PERCENT OF THE OWNERS RISK, HAS YOU CONCERNED?
>> AT THIS POINT IN THE PROJECT.
>> SEEMS LIKE A SMALL VALUE WITH THE AMOUNT OF DEMO GROUNDWORK LEFT TO DO.
>> MAYBE WE COULD HAVE KEN COME BACK.
>> IT SEEMS TIGHT WITH THE AMOUNT OF UNDERGROUND STORM RETAINAGE, STUFF THAT STILL NEEDS TO HAPPEN.
>> THAT IS BUDGETED WORST-CASE SCENARIO IN HERE, [INAUDIBLE]
>> THAT'S THE PART THAT'S OUTSIDE OF THE SPECIAL HEAD [OVERLAPPING].
>> THAT'S RIGHT. THERE IS THAT.
>> THAT'S WORSE. THAT'S WHAT WE WERE TALKING ABOUT [OVERLAPPING].
>> WE WERE CONSERVATIVE ON THAT.
>> STORMED DETENTION SUBGRADE IMPROVEMENTS.
>> TWO HUNDRED AND THIRTY THOUSAND [OVERLAPPING].
>> REMEMBER THERE WAS [OVERLAPPING].
>> YEAH. THERE'S TWO BUCKETS SO THAT'S POTENTIALLY COMING IN.
>> SOME OF THAT SITTING IN THE ROM NUMBERS RIGHT NOW.
>> WE'VE TALKED ABOUT THAT SO MANY TIMES.
>> WE'LL TALK ABOUT IT AGAIN. [LAUGHTER].
>> YES BECAUSE WE'LL FORGET [OVERLAPPING]
>> FORGET WE NEED TO HAVE THE CONVERSATION AGAIN.
>> I'M WAS NOT TRYING TO BE NEGATIVE.
I JUST WAS CURIOUS ABOUT [OVERLAPPING]
>> I THINK IT'S A GOOD QUESTION.
>> IT'S DEFINITELY A GOOD QUESTION.
>> I'M HOPING THAT YOU CAN ADD THINGS ON. THAT'S WHY I WAS ASKING.
>> I WAS TOO. IT'S LOOKING LIKE THAT'S GOING TO BE A LITTLE TOUGHER. I THINK.
>> WHAT'S GOING TO BE A LITTLE TOUGHER?
>> WHY HAS THE CONFIDENCE LEVEL DROPPED? BECAUSE NOT THAT LONG AGO IT WAS SUNSHINE AND RAINBOWS, AND WE'RE GETTING EVERYTHING WE WANTED.
>> WELL WE ARE. WE PICKED UP ALL THOSE ALTERNATES THAT WERE NOT ORIGINALLY A FOR SURE THING.
WE FELT GOOD ENOUGH, THINGS THAT HAVE GONE REALLY WELL THAT WE ADDED ALL THAT SCOPE FOR THE AG SCIENCE BUILDING [LAUGHTER] , THE AQUACULTURE, THE GREENHOUSE.
WE HAVE ADDED A TON OF THINGS.
[01:10:02]
WE ARE GETTING A LOT MORE THAN WHAT WE THOUGHT AT THE BEGINNING, BUT WE'RE STARTING TO SEE THINGS TIGHTEN UP A LITTLE BIT NOW WITH MAKING ALL THOSE CHOICES.ADDITIONAL THINGS LIKE TURFING THE PRACTICE FIELD, ADDITIONAL STUFF AT THE PACK, IT'S MAYBE NOT AS OPTIMISTIC AS WE WOULD'VE HOPED.
I SHOULDN'T SAY EVEN OPTIMISTIC, WE HAVE ADDED A LOT OF THINGS THAT WEREN'T ORIGINALLY A FOR SURE IN THIS PROJECT.
>> SORRY SANDI, YOU STARTED TO SAY SOMETHING.
>> I STILL WANTED TO SEE WHATEVER THE SCHOOL BOARD SAW FOR THEIR BUDGET WORK SESSION ON MAINTENANCE COSTS.
HOW MUCH THAT'S DECREASED FROM LAST YEAR? I KNOW IT'S ONLY SIX MONTHS OF THE NEW BUILDING, BUT MAYBE AT THE NEXT MEETING WE COULD SEE THAT.
>> WHAT DO YOU MEAN? I'M CONFUSED ABOUT YOUR QUESTION.
>> WE WERE TOLD THAT THE NEW BUILDING WOULD COST LESS TO MAINTAIN EVERY YEAR, SO WHAT DOES THAT LOOK LIKE?
>> I DON'T THINK WE KNOW THAT DOLLAR AMOUNT.
>> IT'S STILL BAND-AIDING THE OLD BUILDING TO GET IT THROUGH ONE MORE SEMESTER AT THIS POINT.
>> I HAD JUST SEEN THAT THEY HAD A BUDGET THAT WENT TO THEIR DIRECTORS, SO I WAS JUST CURIOUS WHAT IT LOOKED LIKE FOR NEXT YEAR FOR OPERATIONS.
>> WE DID NOT DECREASE OUR BUDGET.
>> NO. THAT MIGHT HAVE CHANGED AT THE BOARD, [LAUGHTER] BUT I KNOW WHAT I SUBMITTED.
WAS NOT A DECREASE, IN FACT, IT WAS AN INCREASE BASED ON COST ESCALATING AND ALL THAT.
>> WELL, MAINTENANCE HAS ALWAYS BEEN UNDER BUDGETED. HASN'T IT?
>> WELL, I'VE ONLY BEEN HERE FIVE YEARS, SO I KNOW THAT HAS BEEN I THINK ONE OF THE COMPLAINTS, IS THAT, WE HAVEN'T DONE A GOOD ENOUGH JOB TAKING CARE OF OUR FACILITIES.
>> I THINK THAT WAS OUTLINED IN THAT HISTORICAL POLICY STATEMENT TOO THAT WENT TO THE BOARD, WAS THAT THERE'S YEARS OF NEGLECT.
>> WELL, THERE WAS DEFINITELY A SHIFT AT ONE POINT IN TIME TO ALLOCATE FUNDS, EDUCATION OVER MAINTENANCE.
THAT'S BEEN CLEAR. JAMIE, THIS IS OUT OF OUR PURVIEW, BUT THERE'S ALWAYS A BUDGET BUT THERE'S ONE THING TO BE UNDER BUDGET, THERE'S ANOTHER THING TO BE EFFICIENT WITH THE MONEY YOU HAVE TOO.
THERE WAS SYSTEMS THAT HAVE BEEN PUT IN PLACE IN THE LAST FIVE YEARS, AND I'M AWARE OF, THAT HAVE IMPROVED THE EFFICIENCY OF THE MAINTENANCE TEAM THAT I WOULD ARGUE HAS IMPROVED THE SYSTEM WITHOUT NECESSARILY INCREASING THE BUDGET.
IS THAT FAIR? BEFORE I START SPEAKING OUT OF TURN.
BUT I DON'T KNOW IF I'D KNOW, I GUESS, YOU'D BE THE ONE THAT WOULD ANSWER WHETHER YOU FEEL LIKE YOUR BUDGETS, EVERYBODY'S GOING TO SAY I DON'T HAVE ENOUGH MONEY.
>> IT GOES TO, WHERE WE WANT TO GO, TAKES MONEY.
IF WE WANT TO GET TO A MORE PREVENTATIVE MAINTENANCE MODEL, WE NEED MORE STAFFING, WE NEED MORE DOLLARS TO NOT BE REACTIONARY, WHICH IS WHERE WE'VE BEEN FOR A LONG TIME.
NOW WE'RE TRYING TO DO SOME THINGS TO UPGRADE SYSTEMS. PART OF THE BOND DOLLARS, DOING CRITICAL PROJECTS TO GET A HANDLE ON THAT, WE'RE DEVELOPING A PLAN WITH CSG MOVING FORWARD FOR LONG-TERM MAINTENANCE PLAN, WHICH IS ALSO GOING TO TALK ABOUT BUDGETING DOLLARS FOR PROJECTS THAT ARE JUST OUTSIDE OF WHAT WE CAN AFFORD YEARLY.
A ROOF PROJECT AT VISTA AT HALF A MILLION DOLLARS, EATS UP THINGS PRETTY QUICK.
THERE'S GOING TO BE SOME CAPITAL PROJECTS THAT WE WERE GOING TO HAVE TO LOOK AT DIFFERENT FUNDING MODELS FOR, BUT THAT'S PART OF DEVELOPING OUR PLAN AND MOVING THAT FORWARD.
I THINK THAT I FEEL LIKE, AND STEVE CAN TALK TO THIS BETTER THAN ME,
[01:15:03]
I FEEL LIKE THE BOARD IS 100 PERCENT ON BOARD WITH MAKING SURE THAT MAINTENANCE IS A PRIORITY.TAKING CARE OF OUR FACILITIES SAYS.
>> WE DID JUST REVIEW THAT OE 11 [NOISE] DOCUMENT WHICH ENHANCED ALL OF THAT.
A BIG CONCERN WAS THAT THE MAINTENANCE PORTION, AND MOVING FROM A REACTIVE MAINTENANCE TO A PREVENTATIVE MAINTENANCE.
IT'S A BIG STEP. IT'S A HUGE STEP THAT TAKES A LOT.
LIKE JAMIE IS SAYING A LOT OF RESOURCE IS INVOLVED WITH THAT, AND YOU'RE CREATING A LOT OF WORK TO GET TO THAT POINT. MORE TO COME.
>> YEAH, IT'S A PROCESS. IT'S GOING TO BE A PROCESS.
>> BACK TO THE CHANGE ORDER LOG THE FARMING AND IRRIGATION.
>> I THINK THAT LANDSCAPING IS ONE OF THE BIGGEST THINGS THAT IS AN INDICATOR OF HOW WELL YOU TAKE CARE OF YOUR FACILITIES.
>> THAT TO ME IS MONEY WELL SPENT.
I'D JUST LIKE TO SEE MORE OF THAT, I GUESS.
>> THAT'S GOOD. I'M JUST TRYING TO GET OUR BEARINGS BACK HERE.
I DON'T THINK THE REPORT CHANGED MUCH, IF ANY, FROM THE PREVIOUS MONTH ON THE SAFETY SECURITY STUFF.
I DON'T KNOW MAYBE JAMIE CAN TOUCH ON WHAT'S GOING ON IN THE SUMMER.
>> BEACH WE'LL GET THEIR BUZZING SYSTEM THIS SUMMER WE JUST SIGNED THE PO FOR THAT.
SOME OF THE OTHER THINGS LIKE THE HOT WATER TANKS, FRANKLY, WE JUST HAVEN'T HAD TIME TO DO ANYTHING ON THOSE.
SOME OF THE OTHER STUFF THAT WE'RE TRYING TO DO IN-HOUSE ISN'T MOVED FORWARD WITH OTHER THINGS TAKEN PRIORITY.
AS FAR AS THE BEACH ONE IS, WE'RE EIGHT WEEKS OUT FOR CAMERAS SO THAT'S THE ONLY THING THAT'S UP FOR THAT BY THE START OF SCHOOL FOR BEACH.
ALL OF OUR FACILITIES WILL HAVE THE SECURITY UPGRADES, THE BUZZING SYSTEM, THE CAMERA SYSTEM FOR THE ENTRANCES.
>> THEN THE CONTROLS WHERE THEY WERE GOING TO HOP.
THEY HAD A SEQUENCE SCHEDULE ALONG WITH THE HIGH-SCHOOL.
>> GO IN AND OUT OVER THE NEXT YEAR AND GET THOSE ALL.
>> SYNCED UP, THAT'S THE TERM I'M LOOKING FOR? UPGRADED, UPDATED, TO THAT SAME SYSTEM.
>> ONE EXAMPLE OF VISTA MIDDLE-SCHOOL, THE INTERIOR DOOR, INTERIOR NEW LIST OF ALL RIGHT.
WHAT'S THE DEAL WITH A GAP AT THE TOP?
>> BECAUSE IF I RECALL, YOU HAVE AIR UNIT RIGHT THERE.
YOU MEAN WE DIDN'T GO ALL THE WAY.
>> TO THE THE CEILING THERE. YEAH, WITH THAT, THOSE DOORS WE PUT IN. IT WAS ON PURPOSE.
>> WELL, I AGREE, BUT I'M WALKING WITH MY WIFE AND I'M LIKE, [NOISE] I'M 57 YEARS OLD.
I CAN HIT MY FOOT ON THE DOOR HANDLE AND FLIP MYSELF RIGHT OVER THAT IN A HEARTBEAT.
SHE LOOKED AT ME AND GOES, YEAH, TRY IT OLD MAN.
ANYWAY, BUT IT DID SEEM ODD THE GAP IN THERE, BUT I CAN SEE WHERE THE AIR PRESSURE WOULD BE A PROBLEM.
>> ANOTHER OFF TOPIC, I SHOULD ADD IT.
BECAUSE IT'S NOT ON HERE, THE CASCADE NATURAL GAS REBATE PROGRAM.
THERE'S ONLY $6,142 OF REBATES AVAILABLE ON THAT?
I THINK WE TALKED ABOUT IT AT THE LAST MEETING ACTUALLY.
>> I DON'T REMEMBER IF WE HAD A DOLLAR FIGURE AT THAT TIME, BUT I THOUGHT THAT DOLLAR FIGURE THAT THEY THOUGHT WOULD BE HIRED, I MAYBE MIS-REMEMBERING THE LAST MEETING DETAILS.
>> WELL, IT IS. WE ONLY GOT 6,000.
[01:20:02]
OR IF THAT'S $6,000 PER UNIT, THAT'S WHY I HAVE NO IDEA.>> I DON'T THINK SO AND I DON'T REMEMBER, I'LL HAVE TO TOUCH BASE WITH KEN ON THAT.
>> BECAUSE ON THIS IT SAYS THERE'S ONLY A $55,000 INSTALLATION COSTS ON THE WHOLE PROJECT AND WE ONLY GOT 6,000. [OVERLAPPING]
>> PROCESS OF COMPLETING A GRANT APPLICATION.
THAT'S WHERE IT'S 65,000 OR 70.
I DON'T THINK THAT'S A GRANT. I THINK THAT'S A REBATE.
>> SO THAT'S DIFFERENT THAN THE ACTUAL GRANT?
>> I THINK KEN WAS PUTTING TOGETHER SOMETHING FOR A GRANT.
>> THAT'S JUST THE REBATE THROUGH RAMPS OR MECHANICAL CONTRACTOR FOR THE-
>> DID YOU WANT TO TOUCH ON YOUR AUDIT TOPIC BEFORE WE TALKED ABOUT THOSE QUARTERLY REPORT?
>> I WAS JUST CURIOUS WHEN THE STATE AUDITORS ARE COMING IN TO LOOK AT IT BECAUSE I THINK THIS WILL BE [NOISE] THE FIRST TIME THAT THEY'VE REALLY GOTTEN A CHUNK OF THIS PROJECT.
I WAS JUST CURIOUS IF IT'S THIS SUMMER, [OVERLAPPING] OR IT'S THE FALL.
YEAH. IT'LL BE A MARK QUESTION.
>> MAYBE SOMETHING TO PUT ON ALL BUSINESS FOR NEXT MONTH.
MARK'S PROBABLY GOING TO BE BUSY THIS SUMMER WITH TRANSITIONING. [NOISE]
>> SANDI, I DIDN'T EVEN HEAR WHAT YOU WERE SAYING.
>> I WAS JUST CURIOUS WHEN THE STATE AUDITORS WERE SCHEDULED TO COME IN BECAUSE THIS WOULD PROBABLY THEIR FIRST TIME THEY WOULD LOOK AT A LARGE CHUNK OF THE EXPENSES.
JUST CURIOUS WHEN THAT WASN'T HAPPENING.
>> WELL, I GUESS DOES ANYBODY ELSE HAVE ANYTHING ELSE TO ADD ON HIGH SCHOOL PROJECT OR ANY OF THE CURRENT PROJECT STUFF BEFORE WE TALK ABOUT THE NEXT QUARTERLY REPORT AND WRAP UP? [NOISE] WE TALKED LAST MONTH ABOUT BEING MORE DILIGENT ABOUT OUR QUARTERLY REPORTS TO THE BOARD, WHICH PUTS OUR NEXT ONE NEXT MONTH.
I LIKED THE FORMAT OF CHANGING THE FORMAT TO THAT ON TIME, ON BUDGET, THE TRANSPARENCY FORMAT WE HAD LAST MONTH.
MY THOUGHT WOULD BE TO KEEP THAT.
BEING THAT WE ARE BACK ON THE QUARTERLY REPORT, MY THOUGHT WOULD BE THAT THE REPORT WOULD BE A LITTLE BIT SHORTER THIS QUARTER, BUT THE FEEDBACK FROM THE BOARD WAS THAT THEY LIKED THE INSERTED DOCUMENTS THAT THEY DON'T SEE EVERY MONTH THAT WE DO.
I THINK UPDATING THOSE AND INSERTING THOSE AND TALKING ABOUT THEM WOULD PROBABLY BE A GOOD FORMAT.
SANDI, I KNOW YOU SENT ME AN EMAIL, SO I DON'T KNOW IF YOU WANT TO TALK ABOUT HERE.
>> YEAH, I WAS JUST THINKING THAT IF THE GROUP WOULD CONSIDER, IT WOULD BE NICE FOR EACH PERSON IN THE GROUP TO WRITE A COUPLE OF SENTENCES OR SHORT PARAGRAPH ON THINGS THAT THEY LOOK AT, EACH MEETING AND THEIR AREAS OF INTERESTS.
I THINK IT'S FASCINATING WHEN TRISTIAN STARTS TALKING ABOUT FURNITURE AND DESIGN AND THINGS THAT ARE WAY OVER MY HEAD.
WHEN YOU GUYS TALK ABOUT CONSTRUCTION, SO THEN THE BOARD COULD SEE MAYBE THE AUTHOR'S NAME NEXT TO IT, MAYBE IN PRINTS AND YOUR SKILL SET.
I THINK THAT'S A FASCINATING GROUP OF PEOPLE HERE.
[LAUGHTER] I THINK THE BOARD MAY FIND THAT INFORMATIVE FOR WHO'S BEEN LOOKING AT THINGS.
>> WHEN WOULD YOU WANT THAT BY RILEY?
>> IDEALLY, IN THE NEXT COUPLE COUPLE OF WEEKS, I'D LIKE TO HAVE THE REPORT IN A RUBBER STAMP POSITION FOR NEXT MEETING SO I CAN BRING IT, WE CAN TALK ABOUT IT AND I CAN MAKE MINOR UPDATES AND THEN GO TO THE BOARD THE NEXT WEEK.
[01:25:01]
LIKE I SAID, I THINK THAT THE REPORT WILL BE FAIRLY EASY TO UPDATE THIS TIME.>> YOU'RE PRESENTING AT THE JULY BOARD MEETING, CORRECT?
>> YEAH. I THINK IT'S JULY 28TH.
>> WHEN'S THE FIRST MEETING WITH THE NEW SUPERINTENDENT? I'M GOING TO IMAGING THEY'RE NOT GOING TO SKIP THAT ONE.
WELL, I'LL MAYBE WRITE ONE FOR MYSELF AND MAYBE SANDI, IF YOU WANT TO WRITE SOMETHING FOR YOURSELF.
>> THEN SEND IT TO ME, I CAN SEND OUT MAYBE OUR TWO EXAMPLES AS A TEMPLATE, IF YOU WILL, FOR PEOPLE.
THAT WAY WE DON'T FILL UP SIX PAGES WITH AUTOBIOGRAPHIES.
>> NO, I WAS THINKING [NOISE] I'M PRETTY SURE.
>> I CAN ADD THAT TO THE FRONT END.
>> WE STILL GOT ANOTHER HALF AN HOUR REVIEWING MODELS, COMMENT [INAUDIBLE] 02
>> DO WE WANT TO HAVE MORE BOND OVERSIGHT COMMITTEE COMMENTS AND INPUT, OR DO WE WANT TO GET OUT OF HERE BEFORE EIGHT O'CLOCK FOR ONCE?
>> I WILL PUT TOGETHER THIS TEMPLATE, SEND SOMETHING OUT TO EVERYBODY, HOPEFULLY WITHIN THE NEXT [NOISE] WEEK OR SO.
I ASSUME YOU CAN PROBABLY WRITE SOMETHING UP THIS WEEK AND THEN TRY TO GET IT OUT EARLY NEXT, EVERYBODY, AND THEN PLAN ON REVIEWING THAT.
COMMENTS? ADJOURNED.
* This transcript was compiled from uncorrected Closed Captioning.